Invoice Delivery Assistant

Hrstalentsolutions; Memphis (TN); Remote; USD 40,000 - 44,000; Full time

Job summary

Hrstalentsolutions is seeking an Invoice Delivery Assistant for a remote administrative role focused on reliable distribution of approved invoices to the right contacts. You will check delivery information, route documents through the online process, and record outcomes, while ensuring privacy of billing data and avoiding changes to figures or sending to unverified addresses.

Excellent at matching invoices to customers, verifying contacts and delivery channels, and logging delivery attempts;

Qualifications

• Careful handling of names, addresses, invoice references, and attachments.
• Ability to track emails and online records.
• Respect for privacy of billing information.

Responsibilities

• Review invoices ready for delivery against instructions.
• Match documents with correct customer and contact.
• Check delivery channel and address; attach or link approved invoice.
• Record when and where a document was sent.
• Note any bounced messages or failed deliveries for follow-up.
• Distinguish between 'sent' and 'received' or 'paid' in replies.

Skills

Names & addresses

Invoice references

Attachments handling

Email tracking

Privacy of data

Job description

Invoice Delivery Assistant

Remote administrative position

Get the approved invoice to the right contact

This role begins after an invoice has been prepared or approved by the responsible team. You will check the delivery information, send the document through the assigned online process, and record what happened. The job is about reliable distribution and follow-up, not calculating charges, approving accounts, or changing the financial terms of an invoice.

One invoice may have a clear contact and reference number; another may have an outdated email address or a request to send a copy to a different person. Check the instructions and the available customer record before acting. If a recipient is unclear or the invoice details appear inconsistent, flag the issue for the billing team. Do not change a figure or send private account information to an unverified address just to complete the queue.

Routine responsibilities

• Review invoices ready for delivery against assigned instructions.
• Match the document with the correct customer and contact.
• Check the email address or approved delivery channel.
• Attach or link the correct approved invoice.
• Record when and where a document was sent.
• Note returned messages or failed deliveries for follow-up.

After delivery, you may answer a straightforward question about whether an invoice was sent, using the record as your source. A question about an amount, payment, or disputed service needs the authorized billing person. Your reply should distinguish “sent” from “received” or “paid.” Those words have different meanings to the customer and to the office team.

What if delivery fails?

An email may bounce or a customer may report that the invoice went to an old contact. Check the existing history and record the problem. Under the employer’s process, you may ask for an updated contact or refer the matter for verification. Keep the invoice pending until the correct delivery route is confirmed. A clean status record prevents someone from assuming that a document reached its intended recipient.

When several invoices belong to the same organization, a general company name may not identify the correct recipient. Check the reference and supplied delivery instruction for each one. If a document is resent after a failed attempt, record the second attempt rather than overwriting the first. That history helps the accounts team answer a later question about when a particular invoice was sent and whether the first address failed.

A routine delivery task is complete when the approved document has followed the permitted channel and its status has been recorded accurately. A bounced message or unclear recipient remains an open task for follow-up.

Practical skills

• Care with names, addresses, invoice references, and attachments.
• Comfort with email, online customer records, and simple tracking.
• Clear replies to routine customer service questions.
• Respect for private billing information in a home office setup.
• Willingness to ask for help when recipient details conflict.

Experience in office administration, customer service, or billing support is an advantage but not necessary. Applicants beginning in billing support are welcome. Training can cover the delivery system and handling procedure; you should bring careful checking and the ability to follow written instructions. This role may be part-time or full-time, with pay of $29 - $32 per hour for the role.

Online billing records should preserve the exact document sent. If a revised invoice appears after your delivery, check the new instruction before sending anything else; an earlier version should not be silently treated as the current one.

Interested in billing administration?

There is no accounting credential requirement for this document-delivery role. Your resume can highlight careful handling of attachments, accurate recipient checks, or experience answering routine status questions. Beginners are welcome if they can protect customer information and follow the assigned delivery procedure. If you’re selected for the next step, you may be asked to complete an application on the hiring company’s website. The actual billing team will explain its work process for the opening.