Investment Banking Executive Assistant - Houston

Morgan-Stanley; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Career development opportunities

Job summary

Morgan Stanley is seeking an experienced Executive Assistant to support the executive and team with confidential administrative tasks, scheduling, reporting, travel arrangements, and correspondence.

The role requires strong calendar management, MS Word/Excel/PowerPoint skills, and excellent communication. You will interact with staff at all levels in a fast-paced, matrixed environment and must be discreet and proactive.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required; a Bachelor's degree is preferred.
• Strong calendar management and multi-tasking abilities in a fast-paced environment.
• Proficient in MS Word, Excel and PowerPoint with basic formatting and mail merge skills.
• Excellent written and oral communication; professional telephone etiquette.

Responsibilities

• Provide high-level administrative support to the executive and team.
• Manage calendars and coordinate meetings, travel arrangements, and conference calls.
• Prepare correspondence, reports, and information requests; handle confidential information.
• Interact with staff at all levels in a matrixed organization with discretion and tact.
• Develop and maintain relationships across departments and executives.

Skills

Calendar management

Microsoft Word

Microsoft Excel

PowerPoint

Interpersonal skills

Telephone etiquette

Written communication

Multi-tasking

Education

Bachelor's degree preferred

High school diploma or GED required

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.Qualifications:Minimum of 3 years of experience in an Executive or Administrative Assistant roleHigh school diploma or GED is required; a Bachelor's degree is preferredBeing able to multi-task in a fast-paced environmentExperience in calendar managementAdaptable team playerGood problem-solving abilityStrong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formattingKnowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)Effective interpersonal skills and excellent telephone etiquetteSuperior oral and written communication skillsTact and good judgment in confidential situations and proven experience interacting with senior managementWHAT YOU CAN EXPECT FROM MORGAN STANLEY:At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .