Inventory & Warehouse Supervisor

City of Charlotte; United States; On-site; USD 67,000 - 96,000; Full time

Job summary

The City of Charlotte Water Department is seeking a Warehouse and Inventory Supervisor to oversee four warehouses, manage staff, and control the $3 million water inventory account. You will coordinate procurement, storage, issue of parts, and ensure accuracy of records and reports.

The role requires strong knowledge of Cityworks and Workday, plus leadership and safety compliance. Occasional on-call duties and overtime may apply.

Qualifications

• High school diploma or GED with 5 years of related experience.
• Knowledge of inventory management practices and safety regulations.
• Experience with Cityworks Storeroom and Workday transactions.

Responsibilities

• Oversee procurement, receipt, storage, issuance, and distribution of parts and supplies for Field Operations.
• Manage inventory accounts and contracts with vendors.
• Direct daily workflow of stockrooms and staff; develop weekly standby schedules.

Skills

Inventory management

Procurement

Workday

Cityworks

Excel

Vendor coordination

Team leadership

Safety awareness

Communication

Education

High School Diploma or GED

Tools

Cityworks

Workday

Microsoft Office

Job description

Department: Charlotte Water Department Salary: $66,826.00 - $96,061.79 Commensurate with Experience

Welcome to the City of Charlotte Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include: Attracting and retaining a skilled and diverse workforce Valuing teamwork, openness, accountability, productivity, and employee development Providing all customers with courteous, responsive, accessible, and seamless quality services Taking initiative to identify, analyze, and solve problems Collaborating with stakeholders to make informed decisions

SUMMARY

Supervises operations across four Charlotte Water warehouses and manages four Inventory and Warehouse Coordinators. Oversees the procurement, receipt, storage, issuance, maintenance, and distribution of parts, supplies, safety equipment, uniforms, tools, lubricants, and other materials required for water and sewer repairs and daily Field Operations. Coordinates deliveries to field crews and stockrooms; manages the $3 million water inventory account and related contracts; maintains accurate inventory records; and performs Workday transactions, including approving requisitions and change orders and reviewing invoices.

SALARY: The salary for this position is: $75,178.80-$83,531.99, Commensurate with Experience.

MAJOR JOB RESPONSIBILITIES AND DUTIES:

• Ensure the timely delivery of essential Field Operations inventory and monitor daily inventory levels.
• Manage the water inventory account and coordinate the ordering of water parts and supplies for Field Operations.
• Oversee and maintain master inventory part records and verify the accuracy of daily transactions and stock movements in Cityworks Storeroom.
• Direct the daily workflow of zone stockrooms and ensure employees understand their assigned duties and responsibilities.
• Develop and manage weekly standby schedules, monitor holiday coverage, and maintain appropriate staffing levels across all stockrooms.
• Oversee Field Operations parts, materials, and uniform contracts, including uniform purchases and rentals.
• Lead mid-year and year-end inventory counts; coordinate reconciliation of purchased and issued parts; and provide final inventory figures to City auditors.
• Serve as a subject matter expert in collaboration with Procurement to develop and evaluate Requests for Proposals (RFPs) and Invitations to Bid (ITBs).
• Advise on the technical, operational, financial, and regulatory aspects of solicitations to support compliance and effective vendor selection.
• Maintain accurate inventory records and prepare timely reports based on operational and business needs.
• Monitor and control expenditures for materials, tools, equipment, and services.
• Approve requisitions and change orders in Workday; review requisitions; and advise staff on the appropriate use of commodity and object codes.
• Reconcile the department P-Card on a weekly basis.
• Ensure stockrooms are clean, orderly, organized, and maintained in accordance with applicable safety requirements.
• Provide a safe working environment and ensure compliance with applicable workplace safety practices.
• Review, update, and improve stockroom policies, processes, and procedures.
• Coordinate with contracted vendors to maintain adequate inventory in safety-supply vending machines at each zone.
• Work on-call assignments as required by the position. Work hours may change based on operational needs and may include overtime.
• Required to work emergency callbacks during emergencies, urgent situations, special events, and inclement weather.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Cityworks, Workday, Microsoft Office, Excel, and database applications used to manage, report, and analyze inventory data and usage.
• Knowledge of storekeeping and inventory management practices, including receiving, moving, storing, tracking, issuing, and maintaining a wide variety of parts and supplies.
• Knowledge of supplier and vendor coordination and the ability to ensure that parts and supplies meet established specifications.
• Knowledge of workplace hazards, safety precautions, and applicable OSHA regulations.
• Skill in developing and maintaining effective working relationships with employees, vendors, suppliers, customers, and other department personnel.
• Skill in organizing work, managing time, prioritizing competing demands, and adapting to changing assignments.
• Skill in performing basic mathematical calculations, including addition, subtraction, multiplication, division, percentages, and ratios.
• Skill in customer service, collaboration, teamwork, troubleshooting, and problem-solving.
• Ability to operate electric and gas-powered forklifts, pallet jacks, and other material-handling equipment as required.
• Ability to perform work accurately, consistently, punctually, and dependably through successful completion.
• Ability to communicate effectively in English, both orally and in writing.
• Ability to read and interpret work-related documents, policies, procedures, and technical information.
• Ability to work effectively in a team environment and interact professionally with employees, department personnel, vendors, and the public.
• Ability to assume additional responsibilities as needed to fulfill the requirements of the position.

MINIMUM QUALIFICATIONS:

• High school diploma or GED equivalent with (5) five years of related experience.
• A valid NC or SC driver’s license with the ability to obtain and maintain a city driving permit.

WORKING CONDITIONS AND PHYSICAL DEMANDS

Work is performed in an environment with periodically changing and unpredictable operational requirements. The physical demands described below are representative of those required to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Approximately 75% of the workday may be spent standing, bending, reaching, walking, and driving. Remaining activities may include sitting, twisting, kneeling, squatting, crawling, lifting, shoveling, and carrying. Ability to lift and carry up to 50 pounds. Work may be performed indoors and outdoors, with possible exposure to machinery, dust, chemicals, fumes, solvents, moving vehicles or objects, scaffolding, ladders, vibrating tools, excessive noise, large crowds, and slippery or uneven surfaces.

CONDITIONS OF EMPLOYMENT

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre‑employment drug‑screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably.

BENEEFITS

BENEEFITS The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte’s benefits. The City of Charlotte is a drug and alcohol‑free workplace. Our City, Our Mission When you join the City of Charlotte, you become part of Team Charlotte — a dedicated group of professionals working together to make a meaningful impact on our community and its future. The City of Charlotte has more than 8,000 employees working across 19 departments to serve close to 1 million residents. From public safety and clean water to transportation, housing and an international airport, our teams deliver essential services to keep Charlotte connected, safe and empowered with opportunity for all. As public servants, we are guided by a clear mission: to be committed to exceptional service every day. No matter the department or role, every team member plays a part in helping our city grow, thrive and meet the needs of those who rely on us. We are a values‑driven organization, working collaboratively, acting with integrity and delivering reliable results. We embrace a forward‑thinking mindset, encouraging curiosity, innovation and continuous improvement. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.

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