Inventory & Supply Planner

New Era Cap; Buffalo (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO policy

World-class benefits

Paid parking

Exclusive discounts on apparel andhead

Job summary

New Era Cap, LLC, a Buffalo-based leader in headwear, is seeking a detailed inventory/supply chain professional to manage cap and blank inventory, coordinate with multiple internal teams, and optimize processes for events and peak seasons.

The role emphasizes on-site collaboration with cross-functional teams, maintaining accurate inventories, and leveraging SAP/CEVA/WMS tools to ensure timely deliveries and cost efficiency.

Qualifications

• Bachelor’s degree in supply chain or related field.
• 3–5 years inventory or supply chain experience.
• APICS/CPIM or CSCP certification preferred.
• Strong inventory accuracy and ERP experience.
• Familiarity with SAP/CEVA/WMS systems.

Responsibilities

• Oversee inventory transactions including inter-company receipts, issues, and shipping.
• Perform regular cycle counts and year-end inventories.
• Reconcile SAP, CEVA WMS and Shopify data across systems.
• Coordinate with Operations, Finance and IT to improve processes.
• Manage subcontracting, cap, and blank inventory to meet events.

Skills

Inventory management

Communication skills

Analytical & math skills

ERP (SAP) familiarity

Team collaboration

Education

Bachelor’s degree in supply chain or related field

3–5 years inventory/supply chain experience

APICS/CPIM or CSCP certified preferred

Tools

SAP

CEVA WMS

Shopify integration familiarity

Job description

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New Era Cap, LLC. is an international lifestyle brand headquartered in Buffalo, NY with an authentic sports heritage that dates back over 100 years. Best known for being the official on-field cap for MLB, official sideline cap for NFL, and official on-court cap for NBA, New Era Cap is the brand of choice not only for its headwear collection, but also for its accessories and apparel lines for men, women and youth. The brand is worn as a symbol of self-expression by athletes, artists and some of the most interesting people around the globe. New Era Cap encourages people to truly express their personal style and individuality through its products.

Since 1920, this family-owned business has hired employees who are masters of their craft. We are innovators, architects of culture, experts, and forward thinkers. We demand excellence because we pride ourselves on the quality of our products and the authenticity of our brand.

This role is 100% on-site, encouraging employees to collaborate and connect in person five days a week. HQ offers an inviting atmosphere, complete with an on-site café, fitness center, and Flagship store.

Responsibilities

• Planning Activities:
  • Manage all cap machine activities
  • Work with business plans to identify all cap machine requirements for the year
    • Work with Miami facility to map out capacity plans
    • Work with the subcontractors to help estimate total volume for the year, and prepare weekly expected output required per vendor and the expected costs for New Era
    • Collaborate with the Finance team to identify the blended cap machine costs
  • Lead cross-functional teams, including Licensed Management, Product, Miami Production, Planning, Sourcing and Global Production, to identify cap machine plans for the hot market and planned events
    • Identify times of the year for bottlenecks and ensure clear communication on expectations for lead times
  • Maintain 6-month rolling capacity report for cap machine
    • Understand future events, obtain forecasts, and review constraints
    • Communicate with subcontractors and the Miami facility about expected needs
  • Cap machine scheduling
    • Review customer orders and determine execution requirements
    • Release production orders to the Miami facility, communicate priorities with production team, and monitor completion and shipments
    • Work with subcontractors to issue subcontracting purchase orders
      • Pull specs and cost the caps based on cap machine criteria
      • Manage the inventory held at each subcontractor, ensuring accuracy
      • Ensure clear communication on delivery expectations to both the subcontractor and customer relations
    • Manage subcontracting relationships and act as liaison for New Era internal departments
    • Communicate with Customer Service on delivery expectations and where orders will be shipped from
  • Manage all player cap activities
    • Work with business plans to identify all player cap requirements for the year
      • Lead cross-functional meetings to outline upcoming events and manage documentation of domestic vs global products
      • Release production orders per schedule to meet timelines
      • Work with Miami facility to map out capacity plans
  • Lead planning activities for blank base caps and blank M2O apparel
    • Maintain proper inventory levels based on desired inventory
    • Review inbound inventory across all plants and demand to determine required buys
    • Create purchase requisitions and work with global production in line with priorities
    • Lead cross-functional meetings for the cap machine and M2O future activities to obtain proper forecasts
    • Identify hot market requirements and ensure blank inventory is available to meet the needs of the events
  • Engage in heat seal activities for subcontracted products
    • Coordinate with Customer Relations on timelines for order delivery
    • Work with the subcontractor on schedule to meet delivery timelines
      • Provide subcontracted PO, BOMs and all other required documents
      • Follow through on issues and coordinate with internal partners
    • Manage inventory, including purchases of blanks, scrap transactions, and issuance of materials to orders
• Inventory Control And Management Activities
  • Oversee all inventory related transactions including but not limited to inter-company receipts/STOs, issues, scraps, part number changes, and shipping transactions
  • Work closely with Operations Management, Customer Service, Finance/Accounting, and IT to develop and implement policies, processes, and procedures which ensure timely inventory transactions, with the objective of maximizing inventory accuracy and customer service
  • Assist with the creation, execution, and reconciliation of regular cycle count inventories
  • Assist with the creation, execution, and reconciliation of annual year end physical inventories
  • Coordinate inaccurate inventory investigations
    • Include root cause analysis
    • Include the development and implementation of procedures (SOPs) designed to eliminate or correct root causes
  • Perform inventory adjustments as needed
  • Manage all ECOM/Retail Discrepancy Reports
    • Work with ECOM/Retail Teams to resolve issues on Adjustments, Receipts, PGI/PGR Issues and shipments
    • Root cause analysis and recommendations for improvements
  • Maintain monthly scrap report for all North American plants
  • Work with accounts payable department to reconcile invoice/receiving discrepancies
  • Perform reconciliations between SAP and CEVA WMS applications
  • Perform reconciliations between SAP and Store Shopify applications
  • Perform testing of inventory related transactions for all new system upgrades and enhancements
  • Process routine transactions (transfers, receipts etc.) for all subcontractors not maintaining SAP
  • Keep all sensitive matters confidential
  • Other duties or tasks as assigned
• Knowledge, Skills And Abilities
  • Strong knowledge and experience in maintaining accurate inventories
  • Must be responsive to the needs of internal customers, employ diplomacy & tact, and work well in a team environment
  • Sound interpersonal, mathematical and computer skills
    • Must be familiar with a major ERP system (SAP, etc.)
  • Detail oriented; accomplishes tasks by considering all areas involved showing concern for all processes and tasks, no matter how small
  • Must have the ability to communicate effectively both orally and in writing with various levels of staff and outside customers/suppliers
  • Understand goals and objectives established by the company and work towards satisfying them
  • Enthusiastic positive person who embraces and facilitates change with a sense of urgency and persistence
  • Challenges self to learn better ways of doing things (takes advantage of opportunities to improve skill set, attends courses and seminars to broaden knowledge) and demonstrates initiative
• Education And Experience
  • Bachelor’s degree in supply chain or related field required
  • Three (3) to five (5) years of experience in an inventory or supply chain related field
  • ACSM/APICS certification in CPIM or CSCP preferred
• Travel Requirements
  • The location for this position is 100% on-site in Buffalo, NY
  • 0% to 10%; domestic and/or global
• The salary range for this posted position is $65,000 - $80,000 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation will fall within this range and is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.

Benefits and Perks

• Competitive compensation
• Generous PTO policy
• World-class benefits designed to promote health, financial stability, and personal growth
• Paid parking
• Exclusive discounts on apparel and headwear
• Professional development opportunities right here on-site

New Era Cap, LLC’s casual work environment celebrates individuality and encourages employees to showcase their personal style. We pride ourselves on offering competitive compensation, a generous PTO policy, along with world-class benefits designed to promote health, financial stability, and personal growth. As an employee, you'll enjoy a range of perks, including paid parking, exclusive discounts on apparel and headwear, and professional development opportunities right here on-site. We can't wait for you to experience all that our dynamic workplace has to offer!

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