Inventory & Supply Coordinator

Vortex Companies - Trenchless Infrastructure Solutions; Martinsville (VA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

401K retirement plan

Paid time off

Job summary

United Felts, Inc. is seeking an organized Inventory Control Specialist to join our Martinsville warehouse team. You will coordinate physical inventory, manage ERP receipts and transfers, and ensure accurate labeling and stock availability to support production and shipping.

Key duties include weekly cycle counts, discrepancy investigations, and maintaining 5S warehouse standards. Proficiency with NetSuite or similar ERP, handheld scanners, and forklift operation are valued assets.

Qualifications

• Experience with ERP inventory transactions (NetSuite preferred).
• Proficiency with handheld scanners and label printers.
• Ability to read material identifiers, shipping documents and measurements.

Responsibilities

• Liner receiving, transfers and shipping: verify, receive, and store liners in ERP and bins.
• Maintain ERP location alignment with physical locations and transfers.
• Investigate missing receipts, open transfers and unresolved shipments to resolution.
• Move and stage liners for production or shipment per procedures.
• Maintain supply room organization and stock levels; monitor consumption and place purchase requests.
• Escalate shortages, excess stock, and pending supply requests.
• Perform weekly cycle counts and monthly inventory counts; resolve discrepancies.
• Maintain labels and ensure ERP records match storage locations.
• Operate forklift after training and authorization; follow safety procedures.
• Provide backup support for Inventory Controls and Supply Room functions; weekly supervisor updates.

Job description

Want to be part of one of the country’s fastest growing infrastructure businesses? United Felts, Inc. and Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day.

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At United Felts, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development.

Summary

Coordinate physical inventory and related ERP transactions for liners and facility supplies, ensuring accurate receiving, transfers, storage locations, labeling, cycle counts, and material availability. Support production and shipping through safe material handling, timely issue resolution, and organized warehouse and supply room operations.

Key Responsibilities

Liner receiving, transfers, and shipping

• Unload and inspect incoming liners; verify identification, pallet quantities, and recorded liner lengths; receive material in the ERP system and store it in designated bins.
• Complete liner bin transfers and maintain alignment between ERP locations and actual physical locations.
• Investigate failed or incomplete receipts, missing shipment transactions, open transfers, and material shipped but not received; follow issues through resolution.
• Move and stage liners for production or shipment; prepare and ship liners in accordance with established procedures.

Supply room operations

• Maintain supply room organization and stock levels; monitor consumption, initiate purchase requests, and recommend changes to minimum inventory levels.
• Pick up supplies from divisional locations when needed, verify items received, and complete ERP transfer receipts.
• Escalate recurring shortages, excess stock, and outstanding supply requests.

Inventory accuracy and traceability

• Perform weekly cycle counts and lead assigned monthly inventory counts; document and resolve discrepancies.
• Investigate missing liners, incorrect bins, quantity variances, and liner length discrepancies; obtain appropriate management approval before inventory adjustments.
• Maintain clear, readable pallet, shelf, and bin labels; verify that liner identification, lengths, labels, and physical storage locations agree with ERP records.

Warehouse organization, safety, and coverage

• Maintain warehouse and supply room 5S standards, clear aisles, designated storage locations, and orderly work areas.
• Segregate damaged or questionable materials, notify management, and follow through on authorized disposition.
• Operate material-handling equipment only after required training and authorization; follow applicable safety procedures.
• Provide trained backup support for Inventory Controls and divisional Supply Room functions as assigned.
• Submit a concise weekly supervisor update on unresolved receiving issues, open transfers, count discrepancies, shortages, and pending decisions; keep issues open until corrected or closed.

Qualifications

• Working knowledge of inventory control, receiving, stock replenishment, material traceability, and discrepancy investigation.
• Ability to use an enterprise resource planning (ERP) system; experience with NetSuite preferred, including receipts, transfers, inventory locations, and counts.
• Proficiency with handheld barcode scanners, label printers, and basic computer tools (email and spreadsheets); ability to learn site-specific systems.
• Ability to read material identifiers, shipping documents, labels, quantities, and measurements accurately.
• Strong attention to detail, follow-through, organization, communication, and ability to prioritize operational issues.
• Familiarity with warehouse 5S practices, safe material handling, and inventory accuracy controls.
• Forklift operation is required for assigned duties; must complete site training and receive authorization before operating equipment. Prior forklift experience preferred.

Education And Experience

• High school diploma or equivalent preferred.
• Previous experience in warehouse operations, inventory control, shipping/receiving, or supply room operations preferred.
• Experience using ERP inventory transactions (preferably NetSuite), handheld scanners, and inventory counting processes preferred.
• Equivalent combinations of relevant experience, training, and demonstrated competency may be considered.

Work Environment / Physical Requirements

Work environment: Primarily an industrial warehouse, production-adjacent storage areas, and supply room, with periodic computer-based transaction work. May be exposed to moving forklifts and other equipment, noise, dust, varying temperatures, and indoor/outdoor loading areas. Required personal protective equipment (PPE) must be worn as designated.

Benefits

• Benefits - we offer a competitive total compensation package including health, vision, and dental insurance, 401K retirement plan, income protection insurance, off the job accident insurance, PTO and more!

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.

The Pay Range For This Role Is

20 - 20 USD per hour(United Felts - Martinsville)