Inventory Specialist

Timeless

United States

On-site

USD 42,000 - 65,000

Full time

9 days ago

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Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid holidays

Vacation after 1 year

Employee discount

Cannabis culture

Job summary

Timeless Select LLC in the United States is seeking an Inventory Specialist to own finished goods, verify counts, and stage orders with Production and Shipping. Accuracy and adherence to batch records are essential to ensure downstream reliability.

The role covers finished goods receipt, counts and audits, order staging, outbound verification, and maintaining clear records in ERP systems. We offer full-time employment with a comprehensive benefits package and a collaborative team.

Qualifications

2+ years in inventory control or a warehouse environment.
Experience in a regulated manufacturing environment preferred.
High school diploma or GED required; higher education preferred.

Responsibilities

Finished goods receipt: verify counts, inspect labeling, ensure batch accuracy.
Counts and audits: perform daily/weekly counts and reconcile vs reports.
Order staging: pull, pack, and stage scheduled orders as per records.
Outbound verification: verify manifests and resolve discrepancies before dispatch.
Systems and records: maintain inventory data in ERP and related systems.
Working in the team: follow SOPs, train others, participate in meetings.

Skills

Numerical accuracy

Inventory control

Quality control practices

Warehouse procedures

Organization

ERP systems

Education

High school diploma or GED

Associate's or Bachelor's degree

Tools

ERP systems

Scanning equipment

Spreadsheets

Job description

About Timeless Select LLC

Timeless was founded in 2013 with the vision of creating a leading lifestyle brand around cannabis products that are efficient, safe, and discreet to use. Our passion for R&D and brand building has led Timeless to be one of the most innovative brands in the market.

Community, Culture, and Legacy are the building blocks of what we do at Timeless. We always have and will continue to work with local businesses, artists, charities, and dispensary partners to support the movements that we believe impact our industry and world for the better.

About the role

The Inventory Specialist owns finished goods and receives them from Production, counting what the facility holds, staging orders, and verifying every manifest before it leaves the building.

Accuracy matters more than speed here. A count entered incorrectly is worse than a count entered late, because everyone downstream will trust it. Incoming consumables are owned by the Shipping & Receiving Specialist; this role picks up at finished goods.

Key responsibilities

Finished goods receipt

Receive finished goods from Production and confirm counts against batch records before accepting custody.
Inspect finished product for defects, correct labeling, and batch accuracy.
Confirmed products are released only after testing has passed.
Store finished goods correctly, rotate appropriately, and keep areas organized and compliant.

Counts and audits

Perform daily, weekly, and monthly physical counts as scheduled.
Run cycle counts and reconcile actual stock to system reports.
Report every discrepancy to the Inventory Manager the day it is found — never adjust a count to make it match.
Support end-of-month, end-of-quarter, and end-of-year counts.

Order staging

Pull, pack, and stage scheduled orders for delivery on time.
Coordinate transfers of finished goods between departments and, where applicable, between facilities.
Confirm staged orders match the order record before handoff.
Ensure all Dispensary specific requests are followed(See Dispensary Requirements)

Outbound verification

Verify outbound manifests — confirm every product is correctly counted before Distribution takes custody.
Resolve discrepancies on orders before they leave the building.
Load product for delivery in a timely manner and according to schedule.
Confirm outbound activity is compliant with state regulation.

Systems and records

Maintain inventory records in Business Central and Leaflink accurately.
Operate a scanning gun and computer to process reports and forms.
Complete clerical tasks including data entry and order support.
Learn and adopt new systems, records, and SOPs as they are introduced.

Working in the team

Follow all company SOPs and processes; raise a question rather than guessing.
Attend required meetings and training.
Support and train newer team members when asked.
Complete assigned work efficiently and see tasks through to the end.

Candidate qualifications

Skills

Numerical accuracy and the discipline to report a discrepancy rather than resolve it quietly
Knowledge of inventory and quality control practices
Ability to work within established warehouse procedures
Strong organizational skills and attention to detail
Comfort with ERP systems, scanning equipment, and spreadsheets
Reliability and consistent attendance

Experience

2+ years in inventory control or a warehouse environment (required)
Experience in a regulated manufacturing environment (preferred)

Education

High school diploma or GED equivalent (required)
Associate's or bachelor's degree (preferred)

Physical demands

The physical demands described here represent those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.