Inventory Specialist

Gillette Children's Specialty Healthcare; Saint Paul (MN); On-site; USD 33,000 - 50,000; Full time

Job summary

Gillette Children's Specialty Healthcare seeks an Inventory Specialist to manage and replenish supplies in the Surgical Center Core and hospital areas. The role uses FIFO rotations, cycle counting, and electronic systems to ensure accurate stock levels and timely deliveries.

Responsibilities include receiving, stocking, and tracking inventory while maintaining accuracy and efficiency across multiple locations.

Qualifications

• High school diploma or equivalent is required.
• Valid driver’s license with at least 3 years driving experience.

Responsibilities

• Orders, maintains, and replenishes products and supplies in Surgical Center Core and supporting areas.
• Uses min/max levels to create requisitions for replenishment.
• Gathers supplies from Storeroom/Warehouse to replenish patient care areas.
• Stocks using FIFO; rotates by expiration dates.
• Checks expiration dates before issuing; monthly verification.
• Uses electronic ordering systems and handheld scanners.
• Identifies stock by name and basic function.
• Performs cycle counts and investigates variances per schedule.

Skills

Inventory control

FIFO inventory

Cycle counting

Attention to detail

Customer service

Data entry

Communication skills

Problem solving

Team player

Education

High school diploma or equivalent

Job description

We are currently hiring for an Inventory Specialist to join our team! This is a 1.0 FTE (40 hrs./wk.); Monday - Friday, 6:30 am-3:00pm. This position will work in our surgical center core, located at our main St. Paul campus. Benefit eligible position!

The Inventory Specialist will be responsible for ordering, maintaining and replenishing products and supplies in the Supply Chain inventory locations (primary location is within our surgical center core) and in the hospital and clinics supply areas as needed.

Compensation & Benefits

The hourly wage for this opportunity is $23.98 to $35.97, with a median wage of $29.98/hour. In addition, this position is eligible for shift differential pay, which includes $.95/hour for weekends and $.95/hour for evenings. Pay is dependent on several factors including relevant work experience, education, certification & licensure, and internal equity. Hourly pay is just one part of the compensation package for employees. Gillette supports career progression and offers a competitive benefits package that includes a retirement savings match, tuition and certification reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.

Primary Job Responsibilities

• Orders, maintains, and replenishes products and supplies in the Surgical Center Core and supporting areas.
  • Utilizes min/max levels to create requisitions for supply replenishment needs.
  • Gathers supplies from the Storeroom and/or Warehouse to replenish supplies in patient care areas.
  • Stocks supplies in all areas using the first in first out (FIFO) inventory management methodology. Rotates supplies as appropriate, utilizing the expiration dates of products.
  • Checks supplies for accuracy and expiration dates before issuing to patient care areas. Continues to check product for expiration dates monthly.
  • Uses electronic ordering systems - handheld scanners and inventory management system.
  • Able to identify all stock by name and basic function.
• Rationalizes and manages inventory levels.
  • Completes cycle counting of the Surgical Core per the defined schedule. Investigates significant variances in an effort to reduce variances going forward.
  • Makes and follows through on recommendations to remove/add products to inventory locations and adjust min/max levels.
  • Identifies opportunities for product standardization/rationalization to the appropriate Products/VA committee or Supervisor.
• Receives and ships product, equipment and supplies. (Not a primary function of this roll)
  • Completes receiving transactions of all incoming deliveries from Suppliers.
  • Matches packing slips, physical product and purchase order requirements before receipt transaction. Reports any discrepancies to the appropriate Buyer immediately.
  • Delivers all incoming shipments to the appropriate recipient within 4 hours of shipment arrival.
  • Packages and ship outbound product, shipments and supplies to patients and suppliers utilizing the preferred shipment methods.
  • Schedules return of rental equipment as requested.

Qualifications:

Required

• High school diploma or equivalent experience
• Must have a current, valid and good standing driver’s license, with a minimum of 3 years of driving experience

Preferred

• Surgical product knowledge
• Previous experience supporting surgery operations

Knowledge, Skills and Abilities

• Knowledge of medical supplies
• Knowledge of inventory management
• Excellent customer service and problem-solving skills
• Attention to detail
• Strong verbal and written communication skills
• Proficient data entry skills
• Knowledge and understanding of personal computers including standard e-mail and calendar products
• Able to learn special purpose software as required
• Strong interpersonal skills and be able to work independently and with a team
• Maintain professional appearance

At Gillette Children’s, we foster a culture where every team member feels a sense of belonging and purpose. We are dedicated to building an environment where all feel welcomed, respected, and supported. Our values are embedded at the heart of our culture. We act first from love, embrace the bigger picture, and work side‑by‑side with our patients, families, and colleagues to help every child create their own story. Together, we work to ensure patients of all backgrounds and abilities reach their full potential.

Gillette Children's is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of an individual's race, color, creed, sex, religion, national origin, age, disability, marital status, familial status, genetic information, status with regard to public assistance, sexual orientation or gender identity, military status or any other class protected by federal, state or local laws.

Gillette Children’s is a global beacon of care for patients with brain, bone and movement conditions that start in childhood. Our research, treatment and supportive technologies enable every child to lead a full life defined by their dreams, not their diagnoses.

To learn more about working at Gillette Children's, please visit https://www.gillettechildrens.org/careers.

Gillette Children's participates in the U.S. Department of Homeland Security (DHS) E-Verify program which is an internet‑based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. If E-Verify cannot confirm that you are authorized to work, Gillette will give you written instructions and an opportunity to contact DHS or the Social Security Administration (SSA) to resolve the issue before Gillette takes any further action. Please visit https://www.e-verify.gov/ for further details regarding e-verify.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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