Inventory Specialist

Hirewell; New Richmond (WI); On-site; USD 52,000 - 74,000; Full time

Job summary

Spring Point Project in New Richmond, WI is seeking a Materials Management Specialist to oversee purchasing, receipt, storage and inventory control of raw materials and components, ensuring GMP and quality requirements are met.

You will track lot/batch numbers, manage quarantine and release, coordinate shipping and receiving, and support QA activities to ensure documentation and traceability across the supply chain.

Qualifications

• GMP/ISO familiarity and documentation
• Attention to detail and accuracy in counting and record-keeping
• Ability to manage material traceability and lot/batch control

Responsibilities

• Oversee purchasing, receipt, storage, and inventory of raw materials and components with GMP compliance.
• Perform precise inventory counts and manage material traceability (lot/batch numbers).
• Maintain documentation to GMP, GDP, ISO standards and ensure accurate records of materials received, stored, and issued.
• Coordinate receiving, shipping, and storage, including temperature-controlled materials.
• Support QA activities ensuring inbound/outbound shipments meet quality requirements.
• Assist with archival of retention samples and release of materials as per SOPs.
• Coordinate with suppliers on material specs, shipping, and quality.
• Follow hazardous material handling and safety protocols.

Job description

Organization Exemption Status Spring Point Project Primary Location New Richmond, WI,

Material Management Specialist Position Objective Perform specialized supply chain management tasks, including tracking, ordering, receipt, inventory/reconciliation, storage and disposition of raw materials, to assure the schedules and goals of the organization are met by managing shipping and receiving, inventory, and ordering of supplies and materials.

Responsibilities

• Oversee the purchasing, receipt, storage, and inventory control of raw materials and components, ensuring strict compliance with Good Manufacturing Practices (GMP).
• Perform precise inventory counts, manage material traceability (lot/batch numbers), maintain strict environmental protocols (GMP/ISO), and ensure accurate documentation in systems.
• Supports quality control and assurance activities by ensuring inbound and outbound shipments are accurate, complete and adhere to quality management system, customer requirements, and GMP regulatory requirements.
• Inventory Control , Accuracy & Material Lifecycle Management
• Manage inventory system
• Conduct inventory, cycle counts, and investigate discrepancies to ensure material availability.
• Inspect incoming materials for damage, quality, and conformity to specifications upon receipt.
• Manage the intake, storage, and release of materials, including quarantine and rejected materials.
• Logistics , Storage , & Safety Compliance
• Coordinate receiving, shipping, and storage, including temperature-controlled materials.
• Coordinate the sampling of raw materials as required and manage the shipment of samples to external testing organizations.
• Manage the archival of raw material, in process, and finished product retention samples.
• Manage the shipment of finished products to recipients.
• Adhere to hazardous material handling and safety protocols (e.g., SDS, PPE)
• GMP Compliance & Documentation
• Ensure all material handling adheres to GMP, GDP (Good Distribution Practices), and SOPs. Maintain strict traceability of materials (lot tracking). Maintain precise records of all materials received, stored, and issued, including lot numbers and expiration dates.
• Participate in the documentation and execution of Quality Management events (such as deviation, change request, corrective and preventative action, etc.)
• Cross-functional Coordination and Vendor Communication
• Collaborate with quality assurance (QA), manufacturing, and animal care teams to support production schedules.
• Coordinate with suppliers regarding material specs, shipping, and quality.

Other Duties

• Assist with the animal procurement procedures.
• Perform other duties as assigned. May be directed to perform additional job related tasks other than those specifically presented in this description.

Physical Demand and Work Environment

• Material Handling Hazards: Struck-by injuries, falling materials, crushing hazards from falling loads, and injuries from manual handling or mechanical equipment.
• Ergonomic Injuries: Back injuries, strains, and sprains resulting from repetitive motion, lifting, and transferring heavy containers of materials.
• Safety Hazards: Slips, trips, and falls, particularly in warehousing and manufacturing environments.
• Hazardous Exposure: Potential exposure to controllable hazards associated with product manufacturing, including exposure to chemicals and other agents, dust and allergens from animal exposure, and loud noises from cleanroom operations.
• Animal Hazard: May requires minimal animal contact which contains some element of risk associated with it. Risks of bites/scratches, exposure to allergens, dust, chemicals, biological fluids, and loud noises.

Work Conditions and Constraints

• Environment: Controlled, cleanroom environment with specific, strict safety and contamination protocols.
• Restrictions: Ability to follow specific, often repetitive, procedural movements.
• Health Constraints: Some roles require no skin irritations, open sores, or respiratory infections.
• PPE Tolerance: Ability to work while wearing full PPE (coveralls, gloves, masks) for extended periods.
• Physical Execution
• Stamina: Ability to remain on feet for extended periods.
• Standing and Walking: Standing for prolonged periods are common. The ability to stand, walk, and move around for extended periods throughout a workday.
• Bending and Stooping: Bending, stooping, crouching, kneeling, and reaching above shoulders or below waist.
• Reaching: Using hands and arms to reach for objects at or below shoulder level, and occasionally overhead.
• Lifting and Carrying: Frequently lift/move up to 25 pounds, sometimes up to 50 pounds.