Inventory Specialist

Texas Children's Hospital; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Texas Children's Hospital in Houston is seeking a Pharmacy Inventory Control Specialist to manage daily inventory, coordinate procurement, and oversee ADM operations. The role requires ensuring controlled substances compliance, performing audits, and maintaining accurate records across the pharmacy.

You will oversee par levels, implement policies, and coordinate with pharmacy staff to prevent shortages and discrepancies.

Qualifications

• RPHT-TX registered pharmacy technician per State Board.
• PHAR INT registered pharmacy intern.
• CPHT certification preferred.
• 2 years pharmacy technician experience preferred.
• 5 years hospital pharmacy tech with inventory control preferred.

Responsibilities

• Manage daily operations for inventory management and liaison with campus leadership.
• Ensure controlled substance compliance and audits; investigate discrepancies.
• Oversee ordering, receiving, and distribution of pharmaceutical supplies; maintain par levels.
• Oversee operation and audits of Omnicell Automated Dispensing Machines and support process improvements.

Skills

Inventory management

Controlled substances compliance

ADM operations (Omnicell)

Audit & records management

Vendor coordination

Education

RPHT-TX - Registered Pharmacy Technician

PHAR INT - Pharmacy Intern

CPHT certification

Tools

Omnicell ADMs

Par vs Usage reports

Job description

Job Description

To perform and coordinate activities related to the procurement, record keeping, storage, and distribution of all inventory, including Controlled Substances. Oversee the operations, record keeping, auditing, and documentation of medications within the automated dispensing machines (ADMs).

Responsibilities

Responsibility A: Responsible for daily operations for inventory management.

• Serves as liaison between campus leadership specific to inventory issues.
• Runs compliance reports according to guidelines. Performs review and assists in appropriate product changes as necessary.
• Follows-up on back-orders, drug recalls, and problem orders identified by the pharmacy staff and wholesaler. Coordinates annual physical inventory of all pharmaceuticals, including controlled substances.
• Processes and tracks check requests and invoices pertaining to pharmaceutical supplies, according to guidelines.

Responsibility B: Ensures controlled substance compliance.

• Performs routine visits to patient care and pharmacy areas to ensure compliance with controlled substance policies and procedures.
• Oversees the reconciliation of all unit-dose controlled shingles. Coordinates controlled substance audits as specified by law and pharmacy policies and procedures.
• Investigates all discrepancies. Fills out discrepancy report when necessary. Performs weekly inspection as required.
• Coordinates the removal of expired controlled substances from all pharmacy areas. Returns expired controlled substances to the DEA monthly.
• Ensures the daily controlled substance count of controlled substances is performed completely and accurately.
• Coordinates record keeping of controlled substances. Documents wastage or return of controlled substances.

Responsibility C: Maintains activities associated with ensuring appropriate inventory control.

• Oversees daily activities related to the ordering, receiving, and distribution of all pharmaceutical supplies.
• Sets-up and tracks maintenance agreements when necessary, according to guidelines.
• Reviews reports and ensures appropriate par levels are set to provide adequate supply of medication.
• Formulates and revises appropriate policies and procedures pertaining to ordering, receiving and distributing pharmaceuticals.
• Coordinates the removal of expired medications from all pharmacy areas.

Responsibility D: Oversees operations for the Pharmacy Automated Dispensing Machines (Omnicell).

• Ensures daily operation of ADM for inventory, reports, troubleshooting, and database management by strictly follows database management guidelines.
• Maintains adequate par levels of medications are maintained in the ADMs as documented through Par vs. Usage reports and as evidenced by lack of inventory complaints from nursing and/or pharmacy areas.
• Performs routine audits to ensure accurate/appropriate ADMs utilization.
• Participates and supports implementation of new process/projects.
• Knowledge of current legal and regulatory standards for the handling of pharmaceuticals.
• Must be proficient with computer software, possess good verbal and written communication skills, and be able to work under pressure and work closely with others continuously throughout the day.

Qualifications

• RPHT-TX - Registered Pharmacy Technician from the State Board of Pharmacy required, OR
• PHAR INT - Pharmacy Intern
• CPHT certification from the Pharmacy Technician Certification Board preferred
• 2 years pharmacy technician experience preferred
• 5 years of experience as a hospital pharmacy technician with inventory control experience preferred