Inventory Specialist

Air Conditioning Specialist, INC; Dickson (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

Air Conditioning Specialist, INC is seeking an Inventory Specialist to oversee inventory and purchasing for HVAC operations. You will track, purchase, receive, and distribute materials, tools, and equipment using Service Titan and Sage, maintain stock levels, and support field technicians.

You will manage warehouse and service vehicle inventories, perform cycle counts, coordinate vendor orders, and ensure accurate cost tracking.

Qualifications

• 3+ years of inventory or warehouse management experience (HVAC industry preferred).
• Experience with Service Titan and/or Sage preferred.
• Proficiency in Excel and inventory reporting.

Responsibilities

• Maintain accurate inventory levels across warehouse and service vehicles.
• Monitor stock usage trends and place orders accordingly.
• Perform regular cycle counts and full physical inventory audits.
• Investigate and resolve inventory discrepancies.
• Maintain proper min/max levels and reorder points.
• Ensure accurate item setup, pricing, and cost tracking in Service Titan.

Skills

Inventory management

Vendor management

Excel

Inventory reporting

Analytical thinking

Tools

Service Titan

Sage

Job description

The Inventory Specialist is responsible for overseeing all inventory & purchasing for a HVAC operation. This role ensures accurate tracking, purchasing, receiving, and distribution of materials, tools, and equipment using Service Titan and/or Sage systems. The Inventory Specialist will maintain optimal stock levels, minimize shrinkage, and support field technicians with timely and accurate inventory fulfillment.

Key Responsibilities

Inventory Management

• Maintain accurate inventory levels across warehouse and service vehicles
• Monitor stock usage trends and place orders accordingly
• Perform regular cycle counts and full physical inventory audits
• Investigate and resolve inventory discrepancies
• Maintain proper min/max levels and reorder points
• Ensure accurate item setup, pricing, and cost tracking in Service Titan
• Maintain synchronization between Service Titan and Sage
• Process purchase orders, receipts, and vendor invoices in Sage
• Generate and analyze inventory and usage reports
• Ensure proper job costing and material allocation
• Transactions for purchase orders, receipts
• Source and negotiate with suppliers for best pricing and availability
• Create and manage purchase orders
• Track shipments and resolve vendor discrepancies
• Maintain strong vendor relationships

Warehouse Operations & Team Leadership

• Establish and enforce warehouse procedures and safety standards
• Ensure proper organization, labeling, and storage of materials
• Coordinate daily material staging for service calls and installations
• Improve workflow efficiency and warehouse layout

Field Support

• Coordinate with service managers and technicians to ensure truck stock accuracy
• Implement and manage truck restocking procedures
• Support emergency material requests

Qualifications

• 3+ years of inventory or warehouse management experience (plumbing/HVAC industry preferred)
• Experience with Service Titan and/or Sage preferred
• Strong understanding of job costing and inventory accounting principles
• Proficiency in Excel and inventory reporting
• Strong organizational and problem-solving skills
• Ability to lift up to 50 lbs. and work in a warehouse environment
• Analytical thinking
• Leadership and team development
• Accountability and ownership

Performance Metrics

• Inventory accuracy rate
• On-time material availability for technicians
• Warehouse organization and safety compliance
• Purchase cost control and margin protection