Inventory Specialist

FASHIONPHILE; Carlsbad (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Fashionphile is seeking an Inventory Specialist to manage daily and weekly tasks ensuring inventory accuracy and organized cage presentation. You will support multiple departments including Shipping, Wholesale, Receiving, Restoration, and Photo, while fulfilling showroom requests and replenishments.

Responsibilities include inbound processing, cycle counts, and cross-training across teams to handle spikes in operations.

Qualifications

• Clear written and verbal communication skills; able to use real-time two-way radio and internal messaging tools to collaborate.
• High accuracy in verifying inclusions, counts, and packing orders.
• Ability to rotate tasks across inventory control and cross-department support.
• Physically able to stand, walk, bend, lift, and move inventory in a warehouse setting.

Responsibilities

• Order fulfillment: pull orders for Shipping and maintain workflow.
• Internal & Showroom pulls: respond to requests and pull items for BOH or showroom viewing.
• Retail replenishment: pull, pack, and prepare orders for multiple showroom locations.
• Inbound processing: verify accessories and store incoming products correctly.
• Cycle counting: perform regular counts to ensure inventory accuracy.
• Cage presentation: keep cage organized and tour-ready.
• Cross-functional support: assist Shipping, Wholesale, Receiving, Restoration, or Photo as needed.

Skills

Communication

Attention to detail

Adaptability

Physical stamina

Tools

Slack

Walkie-Talkie

Job description

Position Overview

We are seeking a detail-oriented and adaptable Inventory Specialist to join our team. In this role, you will be responsible for a rotating variety of daily and weekly tasks essential to maintaining inventory accuracy, fulfilling cross-departmental requests, and keeping our inventory cage presentable and organized. You will work closely with multiple teams—including Shipping, Wholesale, Receiving, Restoration, and Photo—ensuring seamless operations across our supply chain and retail locations.

Key Responsibilities

Order Fulfillment & Showroom Support

• Order fulfillment: Accurately pull orders to supply the Shipping department and maintain steady workflow.

• Internal & Showroom Customer Pulls: Respond promptly to requests over a two-way radio (walkie) to pull items for back-of-house (BOH) staff or for customer viewing in the showroom.

• Retail Replenishment: Pull, pack, and prepare replenishment orders for shipment to retail locations (Del Mar, Irvine, Newport Beach, DTLA, San Francisco, and Dallas).

Inventory Control & Maintenance

• Inbound Processing: Verify included accessories/items ("comes with") and accurately put away all products entering the cage from other departments.

• Cycle Counting: Perform regular cycle counts to ensure high standards of inventory accuracy.

• Cage Presentation & Organization: Shift and reorganize inventory to keep the cage tour-ready and visually presentable at all times.

Cross-Functional Support & Departmental Outsourcing

• Assist other departments on an as-needed basis to support operational spikes.

• Frequently cross-train and assist in Shipping or Wholesale.

• Occasionally support operations in Receiving, Restoration or Photo.

Qualifications & Physical Demands

• Communication: Clear written and verbal communication skills; comfortable communicating in real time over two-way radio (walkie) as well as using internal messaging platforms (Slack) to collaborate efficiently with cross-functional teams.

• Attention to Detail: High accuracy in verifying product inclusions, cycle counting, and packing orders.

• Adaptability: Ability to rotate tasks throughout the week and seamlessly transition between inventory control and support for other departments.

• Physical Requirements: Ability to stand, walk, bend, lift, and maneuver inventory within a warehouse/cage environment throughout the day.