Inventory Specialist

Enterprise Mangement Solutions Inc; Baltimore (MD); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading organization is seeking an Inventory Specialist to manage inventory across multiple programs. This full-time role involves maintaining supply levels, coordinating deliveries, and ensuring compliance with inventory control policies. The ideal candidate will have strong organizational skills, experience in logistics, and the ability to manage multiple tasks efficiently. This position offers competitive hourly compensation and benefits, making it an excellent opportunity for those looking to grow in the field.

Benefits

Paid Time Off (PTO)

Family and Medical Leave

Health, Medical, and Dental Insurance

Supplemental Health and Disability Insurance

Retirement Savings Plan

Professional Development Support

Qualifications

• At least 2 years of inventory, warehouse, or logistics coordination experience.
• Ability to lift up to 25 lbs and conduct light physical work as needed.

Responsibilities

• Maintain and audit inventory records across three organizations.
• Coordinate deliveries and ensure supplies are available for housing and construction.
• Monitor and fulfill inventory requests in real-time.

Skills

Organizational Skills

Communication Skills

Proficiency with Spreadsheets

Logistics Coordination

Education

High school diploma or GED

Associate’s degree in Logistics, Business, or Supply Chain

Tools

Inventory Software

Digital Filing Systems

Job description

DISCLOSURE – MULTI-EMPLOYER ROLE:

This W-2 hourly Inventory Specialist position includes responsibilities that span across the following three affiliated organizations, all under shared leadership:

• FOCUS #1: HolBrock Estates Supportive Housing Programs
• FOCUS #2: American Homestays
• FOCUS #3: White Glove Property Management

You will maintain separate W-2 employment relationships with each organization and will receive individual payroll compensation from each entity based on the time worked and services provided for their respective programs. This means you will be an official employee of each company, with hours, responsibilities, and compliance obligations tracked separately for each.

This role is structured as a 40-hour per week position based at 301 S Conkling Street, Baltimore, MD, with approximate allocation as follows:

• HolBrock Estates: 15 hours/week (37.5%)
• American Homestays: 15 hours/week (37.5%)
• White Glove Property Management: 10 hours/week (25%)

POSITION TITLE: Inventory Specialist

DIVISION: Operations ACCOUNTABLE TO:

• Operations Manager 1 (American Homestays)
• Operations Manager 5 (HolBrock Estates)
• Operations Manager (White Glove)

CLASSIFICATION: Full-time W-2 employee (40 hours/week)

COMPENSATION: $15.00 to $19.00 per hour, commensurate with experience, expertise, and available budget. Eligible employees may receive benefits including:

• Paid Time Off (PTO)
• Family and Medical Leave
• Health, Medical, and Dental Insurance Reimbursement or coverage
• Supplemental Health and Disability Insurance
• Retirement Savings Plan
• Professional Development Support

SCHEDULE: Monday – Friday, 8:00 AM to 5:00 PMLOCATION: 301 S Conkling Street, Baltimore, MD 21224PHYSICAL DEMANDS: Standard office duties, light lifting (up to 25 lbs), use of inventory carts and tracking systemsTRAVEL: Minimal local travel may be required.

GENERAL RESPONSIBILITIES:

Serve as the central coordinator of inventory, supply tracking, and stockroom systems across three organizations. Maintain and audit inventory records, process purchase orders, organize supply rooms, and support program managers with procurement needs. Monitor and fulfill inventory requests in real-time, ensuring availability of critical supplies for housing, construction, and property management functions. Ensure timely replenishment of stock and adherence to inventory control policies.Collaborate with vendors, support procurement tracking, and reconcile deliveries.

FOCUS #1:

CLASSIFICATION: Part-time, W-2 employee — 15 hours/week ALTERNATE TITLE(S): Housing Inventory Clerk COMPANY: HolBrock Estates Supportive Housing Programs WEBSITE:
https://holbrockestates.org PHONE: [phone] HR EMAIL: [e-mail]

SUMMARY OF POSITION RESPONSIBILITIES:Manage and maintain inventory of essential supplies (e.g., hygiene kits, bedding, kitchen items, cleaning materials) used in supportive housing facilities. Ensure that inventory levels are sufficient to meet resident and program needs. Coordinate deliveries and restocking with housing teams.

SCHEDULED DUTIES:

• Track and document inventory used at each housing site
• Restock essential items for shelters and transitional housing units
• Coordinate with intake and housing teams for special supply needs
• Organize and maintain central supply room
• Process purchase requests and maintain procurement logs
• Audit inventory logs for accuracy and flag discrepancies

UNSCHEDULED DUTIES:

• Assist with emergency procurement or supply runs
• Support compliance checks for HUD or local funding requirements
• Participate in meetings regarding housing logistics and resource allocation
• Perform other duties as assigned related to housing inventory

FOCUS #2:

CLASSIFICATION: Part-time, W-2 employee — 15 hours/weekALTERNATE TITLE(S): Materials & Logistics CoordinatorCOMPANY: American HomestaysWEBSITE:

https://americanhomestays.coPHONE: [phone]HR EMAIL: [e-mail]

SUMMARY OF POSITION RESPONSIBILITIES:Track inventory and materials required for home improvement, construction, and repair services. Coordinate deliveries and ensure crews are properly equipped. Maintain organized tracking of tools, parts, fixtures, and client-specific materials.

SCHEDULED DUTIES:

• Monitor tool and equipment inventory; issue tools and track returns
• Support procurement for active construction and renovation projects
• Track deliveries of lumber, hardware, appliances, and specialty orders
• Liaise with site supervisors to fulfill material requests
• Keep an accurate project-based inventory record
• Prepare material staging for jobs scheduled each week

UNSCHEDULED DUTIES:

• Assist with rush orders or job site delivery coordination
• Provide administrative support for materials purchasing or vendor relations
• Help implement better inventory tracking systems or processes
• Perform other duties assigned by operations or construction leadership

FOCUS #3:

CLASSIFICATION: Part-time, W-2 employee — 10 hours/weekALTERNATE TITLE(S): Property Supply CoordinatorCOMPANY: White Glove Property ManagementWEBSITE:
https://wgpmanagement.comPHONE: [phone]HR EMAIL: [e-mail]

SUMMARY OF POSITION RESPONSIBILITIES:Manage inventory of supplies and equipment used for tenant turnovers, routine maintenance, and property operations. Ensure cleaning supplies, hardware, signage, and inspection kits are stocked and available to the property management team.

SCHEDULED DUTIES:

• Maintain inventory for unit turnovers and scheduled maintenance
• Coordinate with vendors for supplies and restocking needs
• Organize supplies used for property inspections and move-ins/outs
• Log usage of common tools, keys, locks, cleaning kits, and signage
• Support the scheduling of supply deliveries to managed properties

UNSCHEDULED DUTIES:

• Assist in preparing turnover kits for newly assigned vendors
• Respond to emergency maintenance supply needs
• Help reconcile inventory expenditures for internal reports
• Perform other support duties as assigned by the Property Manager

QUALIFICATIONS:

• High school diploma or GED required; Associate’s degree in Logistics, Business, or Supply Chain preferred
• At least 2 years of inventory, warehouse, or logistics coordination experience
• Strong organizational and communication skills
• Proficiency with spreadsheets, inventory software, and digital filing systems
• Ability to lift up to 25 lbs and conduct light physical work as needed
• Experience in housing, construction, or facilities management preferred
• Ability to multitask, track details across programs, and meet deadlines consistently