Inventory & Shipments Coordinator

Talentify; City of Batavia (NY); On-site; USD 57,308,000 - 77,366,000; Full time

Job summary

Upstate Niagara Cooperative, Inc. is seeking a Warehouse Operations Coordinator to support day-to-day activities, ensuring accurate, safe, and timely movement of inventory.

You will coordinate receiving, storage, order fulfillment, shipping, and inventory control while collaborating with warehouse staff, carriers, and internal teams. Responsibilities include monitoring shipments, maintaining records, planning workflows, and training staff on procedures and system updates.

Qualifications

• High school diploma or equivalent; associate or bachelor’s in logistics, supply chain, business, or related field preferred.
• 2+ years of experience in warehouse, distribution, shipping, receiving, or inventory coordination roles.
• Working knowledge of warehouse operations, inventory control practices, and shipping documentation.
• Experience using warehouse management systems, ERP platforms, or related inventory software and TMS systems.
• Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Good communication and problem-solving skills with attention to detail and accuracy.
• Proficiency in Microsoft Excel, email, and basic reporting tools.

Responsibilities

• Coordinate inbound and outbound warehouse activities, including receiving, put-away, picking, packing, and shipping.
• Maintain accurate inventory records by processing transactions in the warehouse management system and assisting with cycle counts and physical inventories.
• Schedule shipments and communicate with carriers, vendors, and internal departments to support on-time deliveries.
• Monitor order status and resolve operational issues related to inventory discrepancies, delayed shipments, or documentation errors.
• Prepare shipping documents, packing lists, bills of lading, and other warehouse records as required.
• Support workflow planning.
• Promote compliance with safety procedures, quality standards, and company policies throughout warehouse operations.
• Assist with reporting on key warehouse metrics such as inventory accuracy, order turnaround time, and shipment performance.
• Train or support team members on warehouse procedures, system updates, and process improvements as needed.

Skills

Organizational skills

Communication

Problem solving

Excel

Education

High school diploma or equivalent

Associate or bachelor's (preferred)

Tools

WMS

ERP

TMS

Microsoft Excel

Job description

Upstate Niagara Cooperative, Inc. is seeking a Warehouse Operations Coordinator to support day-to-day activities, ensuring accurate, safe, and timely movement of inventory.

You will coordinate receiving, storage, order fulfillment, shipping, and inventory control while collaborating with warehouse staff, carriers, and internal teams. Responsibilities include monitoring shipments, maintaining records, planning workflows, and training staff on procedures and system updates.