Inventory Management Specialist (Non-Expendable)

U.S. Department of Veterans Affairs; Baltimore (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

U.S. Department of Veterans Affairs in Maryland seeks an Inventory Manager to oversee the lifecycle of durable medical equipment across VA facilities. The role includes planning, asset accountability, and coordination with procurement to ensure optimal supply of non-expendable assets.

The position requires experience in inventory control, data analysis, and knowledge of FAR/VAAR regulations. Monday–Friday, on-site at the VA hospital network, with promotion potential to full performance level for

Qualifications

• Specialized experience or education per GS-07/09 standards.
• Knowledge of inventory control and asset accountability.
• Experience with procurement methods and sources of equipment.

Responsibilities

• Conduct short-, mid-, and long-term planning for new and replacement assets.
• Analyze data: lifecycle, downtime, costs, depreciation, and procurement impact.
• Develop acquisition strategies and standardization initiatives for high-cost devices.
• Exercise ordering officer authority and determine best value for contracts.

Skills

Inventory lifecycle management

Analytical ability

Independent decision making

Procurement knowledge

Contracting/VAAR/FAR knowledge

Education

Graduate education or equivalent

Master's degree or 2 years of grad study (for GS-09)

Tools

Barcode scanning equipment

Automated inventory system

Tagging equipment

Job description

Summary

This position serves as an Inventory Manager in the Lifecycle Management Division of the Logistics Service within the VAMHCS and supported catchment area - responsible for the inventory management of ALL durable medical equipment (DME) in the assigned area(s). The position manages the lifecycle of non-expendable assets in VAMHCS & supported catchment areas - and performs short and long term planning of new and replacement equipment - inventory management - disposal - and reutilization of equipment.

Summary

This position serves as an Inventory Manager in the Lifecycle Management Division of the Logistics Service within the VAMHCS and supported catchment area - responsible for the inventory management of ALL durable medical equipment (DME) in the assigned area(s). The position manages the lifecycle of non-expendable assets in VAMHCS & supported catchment areas - and performs short and long term planning of new and replacement equipment - inventory management - disposal - and reutilization of equipment.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07 level. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-07 Inventory Management Specialist: Specialized Experience: You must have one (1) full year of specialized experience equivalent to the GS-05 level in the Federal service that has equipped me with the particular knowledge - skills - and abilities to perform successfully the duties of the position - and that is typically in or related to the work of this position. Qualifying specialized experience includes: conducting research and maintaining perpetual inventory accounts for non-expendable equipment in a data base system; determining required sources of equipment - purchase card program and simplified acquisition procedures; using bar code scanning equipment and appropriate tagging equipment to implement property accounting systems; researching and analyzing information to resolve questions and issues - and improve operations; and advising on the management - control - and accountability of equipment in use. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 1 full year of graduate level education that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. OR completed Superior Academic Achievement (SAA) with a bachelor's degree with one of the following: class standing - grade point average and/or membership in a national honor society. I understand I must submit documentation to support SAA. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelors degree may be used to qualify applicants for the GS-07 level. GS-09 Inventory Management Specialist: Specialized Experience: You must have one (1) full year of specialized experience equivalent to the GS-07 level in the Federal service that has equipped me with the particular knowledge - skills - and abilities to perform successfully the duties of this position - and that is typically in or related to the work of this position. Qualifying specialized experience includes: maintaining inventory control records in an automated system; managing a property management program and determining the means and methods to resolve issues and improve operations; determining required sources of equipment - purchase card program and simplified acquisition procedures; researching and analyzing information to include tracing sequences of inventory management transactions; and advising on the management - control and accountability of equipment in use. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D. - if related that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. Preferred Experience: Strong Analytical Ability in Inventory Lifecycle Management Knowledge of Supply Systems - Policies - and Automated Tools Independent Decision-Making Authority Material Coordination Expertise Inventory Control & Program Oversight Skills Ability to Support Mission-Critical Operations For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major duties include but are not limited to: Conducts short - mid and long-term advanced planning for new and replacement NX assets - utilizing enterprise-wide computerized planning tools Analyzes data to include projected lifecycle - down time - repair rates - lost workload - cost - depreciation - trade-in value and other factors which impact procurement decisions Utilizes a range of well-established and commonly applied inventory principles - standard and non-standard methodologies - and concepts to determine need to intervene in the supply system in response to fluctuations in rates of usage - cost - availability of established suppliers - alternative sources of supply and other similar conditions Participates in VISN and facility strategic planning to support major and minor construction projects - activation of new facilities - and reuse of existing space involving multi-million-dollar projects Develops and supports the creation of acquisition strategies and standardization initiatives to acquire and purchase high-tech - high-cost medical devices - surgical equipment devices and major classes of materials - displaying familiarity with contracting laws and regulations with industry practices Supports customers and acquisition personnel in developing requirements - utilizing mandatory sources and standardization of sources Exercises Ordering Officer Authority in determining best value and contract sourcing Conducts data/information analysis for acquisition planning associated with materials and/or capital equipment Independently determines the best purchasing and payment method to utilize
• i.e
• purchase card order - contract document - etc
• Decisions regarding procurement methods are made in accordance with the Federal Acquisition Regulation (FAR) and the VA Acquisition Regulations (VAAR) for competition and formal advertisement Analyzes and advises the customer on equipment purchase recommendations utilizing the \"best value\" approach Ensures equipment accountability at each service line is appropriately managed - assigned - and monitored through 5% inspection program Manages and controls non-expendable assets for VAHCS and supported catchment areas Use of bar code scanning equipment and appropriate tagging equipment to implement proper accounting systems Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Work Schedule: Monday-Friday - 8:00am-4:30pm Virtual: This is not a virtual position
• Position Description/PD#: Inventory Management Specialist (Non-Expendable)/PD99824S Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized