Expendable Inventory Management Specialist

U.S. Department of Veterans Affairs; Indianapolis (IN); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

U.S. Department of Veterans Affairs in Indianapolis, IN, seeks an Inventory Manager in the Commodity Management Division of the Logistics Service.

You will manage expendable supplies and durable medical equipment within assigned areas, ensuring accurate inventory levels and timely supply support to clinical programs. The role requires strong forecasting, data analysis, and coordination with service lines, biomedical engineering, and procurement to balance clinical needs with budget constraints.

Qualifikationen

• One full year of specialized experience at the GS-05 level or equivalent in Federal service.
• Experience managing expendable items and durable medical equipment (DME).
• Forecasting inventory needs and analyzing inventory reports to evaluate supply support.
• Proficiency with automated inventory management systems to maintain current inventory data.

Aufgaben

• Forecasts short- and long-term inventory needs.
• Analyzes inventory data including demand history and stock levels.
• Coordinates disposal of surplus or excess supplies and returns/reutilization of medical supplies.
• Develops acquisition strategies and supports best-value sourcing for DME.
• Serves as point of contact for coordination of material support and logistics problems.

Kenntnisse

Inventory management

Forecasting

Inventory systems

Data analysis

Supply coordination

Tools

Planning tools

Jobbeschreibung

Summary

This position is located at the Richard L. Roudebush VAMC Indianapolis - IN. This position serves as an Inventory Manager in the Commodity Management Division of the Logistics Service in the VA Health Care System responsible for the inventory and management of all expendable supplies and durable medical equipment in the assigned area(s)

Qualifications

NOTE: You MUST include qualifying specialized experience employment periods in mm/yyyy to mm/yyyy format on your resume and indicate Full-Time or Part-Time (if Part-time - must include # of hours worked per week). AND - if you have held a Government position - that position's grade level MUST be listed on your resume; Failure to include all requirements in your resume will result in disqualification. Please refer to https://www.usajobs.gov/help/faq/application/documents/resume/what-to-include/ for additional information on resume requirements. To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/23/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 7 position you must have served 52 weeks at the GS 5 grade level. For a GS 9 position you must have served 52 weeks at the GS 7 grade level. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: To meet the minimum qualifications for this position at the GS-07 grade level - you must meet one of the following: One (1) full year of specialized experience equivalent to the GS-05 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of the position - and that is typically in or related to the work of this position. Specialized experience includes: managing a variety of expendable items and durable medical equipment; forecasting short and long range inventory needs; analyzing inventory management reports and the effectiveness of various options proposed to provide supply support; utilizing automated inventory management systems to maintain current inventory data; researching and analyzing information to resolve questions and issues - and implementing federal and agency programs for the return and reutilization of medical supplies. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR; Have successfully completed 1 full year of graduate level education. OR; Superior academic achievement that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR; Posses equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify - a copy of your transcript is required. To meet the minimum qualifications for this position at the GS-09 grade level - you must meet one of the following: One (1) full year of specialized experience equivalent to the GS-07 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of this position - and that is typically in or related to the work of this position. Specialized experience includes: managing a variety of expendable items and durable medical equipment; developing and supporting the creation of acquisition strategies to acquire and purchase durable medical equipment; implementing federal and agency programs for the return and reutilization of medical supplies; utilizing best practices - principles and tools - concepts and methodologies to determine and evaluate supply system performance; and serving as a point of contact for the coordination of material support and the resolution of logistics problems. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR; Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D. - if related that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR; Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify - a copy of your transcript is required. Required: VALID DRIVERS LICENSE Physical Requirements and Work Environment: Work is normally accomplished in an office setting; however - due to the nature of the position and duties - may be called upon to assist in the receipt - storage and distribution of various supplies - primarily consisting of lifting light boxes generally less than 40 pounds - utilizing appropriate material handing devices - and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment. Work is primarily performed in normal office surroundings involving everyday risks or discomforts which require normal safety precautions. Is required to use safe work practices with office equipment - avoid trips or falls and observe fire regulations and traffic signs. Frequent trips outside are required for visits to the other areas of the Medical Center; such as the warehouse and some patient care areas - in order to provide services - cover for other members in the unit - attend meetings and training. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Duties: This position serves as an Inventory Manager in the Commodity Management Division of the Logistics Service in the VA Health Care System responsible for the inventory and management of all expendable supplies and durable medical equipment in the assigned area(s)
• Major duties and responsibilities include: Inventory Management and Control: responsible for the management and control of an assigned class of expendable material
• serves as the point of contact for the coordination of material support and resolution of logistic problems
• conducts forecasting and quantitative analysis
• conducts spot checks
• and complies with special requirements for firearms - ammunition and sensitive equipment
• Returns - Recalls - and Reutilization: implements federal and agency programs for the return and reutilization of medical supplies
• coordinates disposal of surplus or excess supplies
• makes emergent procurement decisions
• and participates in root cause analysis process
• Performs other related duties as assigned
• Conducts short - mid and long-term advanced planning for expendable items and DME - utilizing enterprise-wide computerized planning tools
• Analyzes data to include demand history - program requirements - VA HCS operations - procurement lead-time - current stock levels and other factors which impact procurement decisions
• Advanced planning requires significant interaction and coordination with service lines - biomedical engineering - and other stakeholders to balance competing priorities including clinical requirements and budget constraints
• Computes requirements for supplies and DME
• Uses a range of well-established and commonly applied inventory principles - standard and nonstandard methodologies - and concepts to determine need to intervene in the supply system in response to fluctuations in rates of usage - cost - availability for established suppliers - alternative sources of supply and other similar conditions
• Proactively engages customers to make recommendations for product changes - substitutions - and additions to product lines with a focus on increasing supply economy and efficiency
• Performs analytical work to manage - regulate - coordinate - or otherwise exercise control over EX supplies
• Applies knowledge of systems - techniques and underlying management concepts for determining - regulating and controlling the level and flow of supplies from the initial planning stages with service lines - through procurement - storage - issue - utilization and disposal
• Forecasts short and long range inventory needs considering changes in medical and surgical technologies - clinical scheduling changes and program requirements
• Develops acquisition strategies to acquire and purchase DME - displaying familiarity with contracting laws and regulations with industry practices
• Supports customers and acquisition personnel in developing requirements - utilizing mandatory sources and standardization of sources
• Exercises Ordering Officer Authority in determining best value and contract sourcing
• Analyzes and advises the customer on supply/DME purchase recommendations utilizing the \"best value\" approach - which may include criteria such as special features of the supply that are required in effective program performance that is not provided by a comparable supply
• probable life of the item selected as compared with that of a comparable item
• warranty considerations
• and past performance
• Conducts market research on product pricing and performance
• Work Schedule: 7:00am- 3:30pm Compressed/Flexible: Not Authorized Telework: Not Authorized Virtual: This is not a virtual position
• Position Description/PD#: Expendable Inventory Management Specialist/PD99823S - PD99823SOD - and PD99823S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized