Inventory Management Specialist

U.S. Department of Veterans Affairs; Northampton (MA); On-site; USD 60,000 - 95,000; Full time

Job summary

The U.S. Department of Veterans Affairs is seeking an Inventory Management Specialist to serve as a Property Manager within the Material Management Division of the Supply Chain Management Service.

The role focuses on lifecycle management of non-expendable NX equipment across assigned areas and requires coordinating with procurement and logistics to resolve issues. The position is full-time, 40 hours per week, with duties including planning, data analysis, and asset disposition within a federal

Qualifications

• Specialized experience in inventory control or lifecycle management of non-expendable assets.
• Experience maintaining inventory records and researching/analytic functions to resolve issues.
• Familiarity with procurement processes and standardization sources.

Responsibilities

• Lifecycle Management: Responsible for the lifecycle management of non-expendable assets.
• Conducts short-, mid-, and long-term advanced planning.
• Analyzes data and resolves issues with procurement and logistics.
• Supports customers and acquisition personnel in developing requirements using standard sources.
• Coordinates with procurement officials and vendors to resolve issues.
• Manages NX asset inventory and control across assigned areas.
• Performs periodic forecasting, spot checks, and compliance with special equipment requirements.
• Participates in strategic planning for facilities and major projects.
• Promotes reutilization and disposition of NX assets.
• Adheres to safety, training, and office policies.

Skills

Attention to Detail

Communication

Customer Service

Flexibility

Integrity/Honesty

Interpersonal Skills

Learning

Planning and Evaluating

Problem Solving

Reading Comprehension

Reasoning

Self-Management

Teamwork

Technical Competence

Technology Application

Education

Graduate Level Education

Master's degree or equivalent

Tools

Barcode scanning equipment

Tagging equipment

Automated inventory system

Job description

Summary

This Inventory Management Specialist serves as a Property Manager in the Material Management Division of the Supply Chain Management Service in the VA Health Care System - responsible for the inventory and lifecycle management of all non-expendable (NX) equipment in the assigned area(s). This is a full-time position at 40 hours a week.

Summary

This Inventory Management Specialist serves as a Property Manager in the Material Management Division of the Supply Chain Management Service in the VA Health Care System - responsible for the inventory and lifecycle management of all non-expendable (NX) equipment in the assigned area(s). This is a full-time position at 40 hours a week.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You must qualify based on your specialized experience and/or graduate level education as described below: Grade Determination GS-07: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of qualifying specialized experience includes conducting research and maintaining perpetual inventory accounts for non-expendable equipment in a data base system; determining required sources of equipment - purchase card program and simplified acquisition procedures; using bar code scanning equipment and appropriate tagging equipment to implement property accounting systems; researching and analyzing information to resolve questions and issues - and improve operations; and advising on the management - control - and accountability of equipment in use. OR - Graduate Level Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. Such education must demonstrate the knowledge - skills - and abilities necessary to do the work. (See definitions in Education section of this announcement.) TRANSCRIPTS REQUIRED . OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond high school. TRANSCRIPTS REQUIRED. Grade Determination GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: maintaining inventory control records in an automated system; managing a property management program and determining the means and methods to resolve issues and improve operations; determining required sources of equipment - purchase card program and simplified acquisition procedures; researching and analyzing information to include tracing sequences of inventory management transactions; and advising on the management - control and accountability of equipment in use. OR - Graduate Level Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D. - if related. TRANSCRIPTS REQUIRED. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond high school. TRANSCRIPTS REQUIRED. Competencies: You will be rated on the following Competencies for this position: Attention to Detail Communication Contracting/Procurement Customer Service Flexibility Integrity/Honesty Interpersonal Skills Learning Planning and Evaluating Problem Solving Reading Comprehension Reasoning Self-Management Teamwork Technical Competence Technology Application Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is normally accomplished in an office setting; however - due to the nature of the position and duties - may be called upon to assist in the receipt - storage and distribution of various supplies - primarily consisting of lifting light boxes generally less than 40 pounds - utilizing appropriate material handing devices - and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment. Working Environment: Work is primarily performed in normal office surroundings involving everyday risks or discomforts which require normal safety precautions. Required to use safe work practices with office equipment - avoid trips or falls and observe fire regulations and traffic signs. Frequent trips outside are required for visits to the other areas of the Medical Center; such as the warehouse and some Veteran care areas - in order to resolve problems - cover for other members in the unit - attend meetings and training. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Duties include - but may not be limited to the following: Lifecycle Management: Responsible for the lifecycle management of non-expendable assets
• conducts short - mid and long-term advanced planning
• analyzes data
• supports customers and acquisition personnel in developing requirements - utilizing mandatory sources and standardization sources
• and corresponds with procurement officials and other stakeholders to resolve issues
• Inventory Management and Control: Responsible for the management and control of NX equipment assets
• serves as the point of contact for the coordination of material support and resolution of logistic problems
• conducts forecasting and quantitative analysis
• conducts spot checks
• and complies with special requirements for firearms - ammunition and sensitive equipment
• Conducts short - mid and long term advanced planning for new and replacement NX assets - utilizing enterprise-wide computerized planning tools
• Participates in VISN and facility strategic planning to support major construction projects - activation of new facilities and reuse of existing space involving multi-million dollar projects
• Coordinates final disposition of NX assets - including the reutilization program
• Corresponds with procurement officials - vendors - project engineers and other stakeholders to resolve issues involving
• inspections - installation - training and development equipment
• Performs other related duties as assigned
• Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Work Schedule: Full-time - Monday-Friday 6:30am-3:00pm
• Compressed/Flexible: May be authorized at supervisor discretion
• Telework: Ad-hoc telework may be authorized - as determined by the agency policy
• Virtual: This is not a virtual position
• Position Description/PD#: Inventory Management Specialist/PD99824S Relocation/Recruitment Incentives: Not Authorized
• Permanent Change of Station (PCS): Not Authorized
• Financial Disclosure: Not Required
• Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Parental Leave: After 12 months of employment - up to 12 weeks of paid parental leave in connection with the birth - adoption - or foster care placement of a child
• Child Care Subsidy: After 60 days of employment - full time employees with a total family income below $144 -000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
• Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
• Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Notifications: The incumbent may be required to travel to other VA campuses
• Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action)
• The SF-50 must identify the position title - series - grade - step - tenure and type of service (Competitive or Excepted)
• In some cases - more than one SF-50 may be required to show a higher grade previously held
• This position is in the Competitive Service
• Veterans' preference does not apply for other current permanent Federal agency employees.