Inventory Management Specialist

Jobtailor; Wilmington (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor is seeking a data operations professional to manage portfolio intake, validation, and deployment for U.S.-based portfolios. You will coordinate onboarding of new acquisitions, validate data, load systems, and ensure compliance with legal and internal rules.

Responsibilities include reconciliation with third-party agencies, maintain audit-ready documentation, and collaboration with Compliance and Operations to ensure accurate, timely processing and inventory accuracy.

Qualifications

• 3+ years of experience in data operations, inventory management, or receivables management (debt buying, collections, or financial services preferred).
• Proficiency in SAS or comparable analytics, business intelligence, data management, and predictive modeling.
• Ability to build professional relationships with external partners.
• Strong Excel or similar tool proficiency (data validation, filtering, reconciliation).
• High attention to detail with the ability to manage large datasets accurately.
• Experience with third-party vendors or external partners.
• Strong organizational and follow-through skills.
• Experience with debt portfolio loading, placement strategies, or vendor management.
• Familiarity with regulatory considerations (e.g., FDCPA, Reg F, data privacy requirements).
• Experience with data mapping, file layouts, or system integrations.
• Exposure to audit or compliance-driven environments.
• Detail-oriented with broader operational impact in mind.
• Comfortable asking questions and escalating issues early.
• Able to balance structure with adaptability in a fast-moving environment.
• Clear communicator across technical and non-technical stakeholders.
• High school diploma required; bachelor’s degree preferred.

Responsibilities

• Manage intake, maintenance, and deployment for all U.S.-based portfolios.
• Support onboarding of new and recurring portfolio acquisitions, including data validation, file review, and system loading.
• Partner with internal stakeholders to align portfolios with business rules, legal requirements, and operational strategy.
• Identify and elevate data anomalies, missing fields, or inconsistencies prior to placement.
• Execute account placements to third-party collection agencies and law firms based on market strategies.
• Ensure accurate segmentation and routing of accounts based on client, regulatory, and internal requirements.
• Maintain documentation of placement logic and deployment decisions for auditability.
• Monitor and process incoming and outgoing maintenance files.
• Ensure timely updates across systems and vendor-facing files.
• Partner with Compliance and Operations to validate changes are implemented correctly.
• Work with third-party vendors to complete account-level reconciliation activities.
• Investigate and resolve discrepancies related to balances, placements, and account status; coordinate with Operations as needed.
• Maintain clear documentation of reconciliation outcomes and outstanding issues.
• Support performance monitoring by ensuring inventory accuracy and consistency.
• Assist Compliance oversight by maintaining audit-ready documentation and internal controls.
• Identify process gaps, risks, or inefficiencies and contribute to continuous improvement.

Skills

SAS Analytics

Excel

Data Validation

Reconciliation

Data Mapping

System Integrations

Vendor Management

Attention to Detail

Regulatory Knowledge

Education

High School Diploma

Bachelor’s Degree Preferred

Tools

SAS

Excel

Job description

• Manage the accurate intake, maintenance, and deployment for all U.S.-based portfolios


• Support onboarding of new and recurring portfolio acquisitions, including data validation, file review, and system loading


• Partner with internal stakeholders to ensure portfolios are set up in alignment with business rules, legal requirements, and operational strategy


• Identify and elevate data anomalies, missing fields, or inconsistencies prior to placement


• Execute account placements to third-party collection agencies and law firms based on defined market share and operational strategies


• Ensure accurate segmentation and routing of accounts based on client, regulatory, and internal requirements


• Maintain documentation of placement logic and deployment decisions for auditability


• Monitor and process incoming and outgoing maintenance files


• Ensure timely and accurate updates across systems and vendor-facing files


• Partner with Compliance and Operations to validate that changes are implemented correctly and consistently


• Work directly with third-party vendors to complete account-level reconciliation activities


• Investigate and resolve discrepancies related to balances, placements, and account status, coordinating with Operations as needed


• Maintain clear documentation of reconciliation outcomes and outstanding issues


• Partner with Operations to support performance monitoring by ensuring inventory accuracy and consistency


• Support Compliance oversight by maintaining audit-ready documentation and adhering to internal controls


• Assist in identifying process gaps, risks, or inefficiencies and contribute to continuous improvement efforts

Requirements

• 3+ years of experience in data operations, inventory management, or receivables management (debt buying, collections, or financial services preferred)


• SAS or comparable analytics, business intelligence, data management, and predictive modeling proficiency required


• Ability to foster professional relationships with external partners


• Strong proficiency in Excel or similar tools (data validation, filtering, reconciliation)


• High attention to detail with the ability to manage large datasets accurately


• Experience working with third-party vendors or external partners


• Strong organizational and follow-through skills


• Experience with debt portfolio loading, placement strategies, or vendor management preferred


• Familiarity with regulatory considerations (e.g., FDCPA, Reg F, data privacy requirements) preferred


• Experience with data mapping, file layouts, or system integrations preferred


• Exposure to audit or compliance-driven environments preferred


• Detail-oriented without losing sight of the broader operational impact


• Comfortable asking questions and escalating issues early


• Able to balance structure with adaptability in a fast-moving environment


• Clear communicator across technical and non-technical stakeholders


• High school diploma required; bachelor’s degree preferred

Core Competencies

Demonstrates expertise in data operations and inventory management, with a strong focus on compliance and audit readiness. Proficient in data validation, reconciliation, and vendor management, ensuring accurate and timely processing of portfolio placements.

Highest-signal resume keywords

• Data Operations Management


• SAS Analytics Proficiency


• Excel Data Validation


• Regulatory Compliance Familiarity


• Vendor Management Experience

ATS Optimization Keywords

Hard Skills

• Data Operations


• Inventory Management


• Receivables Management


• Data Validation


• Reconciliation


• Data Mapping


• File Layouts


• Predictive Modeling


• System Integrations


• Debt Portfolio Loading

Soft Skills

• Attention to Detail


• Organizational Skills


• Clear Communication


• Relationship Building


• Adaptability

Industry Keywords

• Debt Buying


• Collections


• Financial Services


• FDCPA


• Reg F


• Data Privacy Requirements


• Audit Compliance


• Operational Strategy


• Performance Monitoring


• Continuous Improvement