Inventory Management Specialist

UW Health; Town of Middleton (WI); On-site; USD 50,000 - 75,000; Full time

Job summary

UW Health seeks an Inventory and Purchasing Coordinator to support clinical, reimbursement, and operations teams. You will manage purchasing, inventory control, and data in electronic records, helping ensure stock availability and cost efficiency.

Responsibilities include processing orders, maintaining records, and coordinating with vendors, while supporting accounts payable related to inventory and reimbursement for goods.

Qualifications

• Education: High school diploma or equivalent.
• Experience: Minimum of three years in alternate site/home health.
• Minimum of two years in purchasing and inventory control.
• Strong computer skills required.

Responsibilities

• Assists in purchasing and inventory management to minimize costs and maximize reimbursement.
• Maintains inventory levels, places orders, and processes invoices.
• Trains team members on inventory control and data maintenance.
• Creates reports and analyzes data on inventory utilization and ordering as requested.

Skills

Inventory management

Purchasing

Vendor relations

Computer skills

Education

High school diploma or equivalent

Tools

Inventory software

Electronic medical records

Job description

POSITION SUMMARY

Assists the clinical, reimbursement, and operations teams in the areas of purchasing and inventory management. Serves as a company resource for questions relating to product selection, contract utilization, inventory control, accounts payable related to inventory, and reimbursement for purchased goods.

TECHNICAL RESPONSIBILITIES

• Understands and adheres to all applicable state, local and federal laws and/or regulations, as well as company policies and procedures.
• Evaluates purchasing contracts and selects products that minimize cost of inventory while maximizing reimbursement.
• Checks and maintains inventory levels and places inventory orders.
• Monitors item usage and makes recommendations for adjustments to standard levels that assist in avoiding stock out situations and keep inventory levels as low as can be safely tolerated.
• Assists in achieving cost effectiveness in purchasing and inventory control.
• Processes purchase orders and order receipt. Maintain purchase order files and processes invoices.
• Updates supply records and pricing in electronic medical record(s).
• Trains other team members on inventory control and maintenance.
• Assists with physical inventory activities and reports results to direct supervisor and senior management team members as directed. Responsible for researching any discrepancies.
• Meets with vendor representatives as needed.
• Assists in ensuring proper drug, supply, and equipment codes are assigned and communicated to reimbursement and clinical departments.
• Checks for expired/unusable products and disposes of them properly.
• Reviews product recalls and responds to requests for recall information. Coordinates product returns, as necessary.
• Receives orders into warehouse and enters products into inventory in an orderly and efficient manner.
• Responds to requests promptly and ensures that critical supplies are available as needed.
• Assists in ordering and receiving home medical equipment.
• Create reports and analyze data on inventory utilization, ordering and adjustments at request of senior management leaders.
• Other duties as assigned.

JOB REQUIREMENTS

• Education: High school diploma or equivalent.
• Experience: Minimum of three years’ experience in alternate site/home health.
• Minimum of two years’ experience in purchasing and inventory control.
• Miscellaneous: Strong computer skills required.