Inventory Management Specialist

Albanyha; Albany, Northern (GA, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Albany Housing Authority is seeking an Inventory Management Specialist to manage and control the authority’s maintenance materials, tools, and equipment. This role ensures material availability for work orders, maintains accurate inventory records, and supports cost containment across Housing Authority properties.

You will collaborate with maintenance staff, procurement, vendors, and administrative teams to optimize stock levels, reduce waste, and ensure timely, efficient operations across

Qualifications

• Two years of experience in inventory control, warehouse operations, or related field.
• Basic knowledge of inventory management practices and recordkeeping.

Responsibilities

• Receive, inspect, organize, and store maintenance supplies and equipment.
• Maintain accurate inventory records including quantities and locations.
• Monitor inventory levels and set min/max stock levels.
• Issue materials to authorized employees and record distribution.
• Conduct routine cycle counts and reconcile discrepancies.
• Prepare purchase requests based on inventory levels and needs.
• Receive deliveries and verify conformance to orders and specs.
• Maintain a clean, safe warehouse and organize tool/equipment room.
• Track and manage tool and equipment assignments and returns.
• Coordinate with maintenance supervisors on material needs for preventive work.

Skills

Inventory control

Recordkeeping

Communication skills

Microsoft Excel

Time management

Education

High school graduate or GED

Tools

Inventory management software

Microsoft Excel

Job description

Reports to: Assoc. VP of Field Operations

Exempt Status: Non-exempt

Job Description for Inventory Management Specialist:

The Inventory Maintenance Specialist is responsible for managing, maintaining, and controlling the Housing Authority's inventory of maintenance materials, supplies, tools, equipment, and related assets. This position ensures that maintenance staff have the necessary materials available to complete work orders efficiently while maintaining accurate inventory records, controlling costs, and minimizing waste.

The Inventory Maintenance Specialist works closely with maintenance personnel, property management, procurement, vendors, and administrative staff to support the timely and cost-effective operation of Housing Authority properties.

Responsibilities:

• Receive, inspect, organize, and properly store maintenance supplies, materials, tools, parts, and equipment.
• Maintain accurate inventory records, including quantities, locations, usage, receipts, and issues.
• Monitor inventory levels and establish appropriate minimum and maximum stock levels for commonly used maintenance items.
• Issue materials, supplies, tools, and equipment to authorized employees and maintain appropriate records of distribution.
• Conduct routine physical inventory counts and reconcile discrepancies between physical inventory and inventory records.
• Identify obsolete, damaged, excess, or slow-moving inventory and make recommendations regarding disposal, redistribution, or replacement.
• Prepare purchase requests and requisitions for maintenance supplies based on inventory levels and anticipated needs.
• Assist with obtaining price quotes and coordinating purchases in accordance with Housing Authority procurement policies.
• Receive deliveries and verify that orders conform to purchase orders, invoices, quantities, and specifications.
• Maintain an orderly, clean, and safe warehouse, storage area, and tool/equipment room.
• Properly label and organize inventory to facilitate efficient retrieval and prevent loss or damage.
• Track the assignment, condition, maintenance, and return of tools and equipment.
• Maintain records related to equipment, warranties, serial numbers, and other applicable asset information.
• Coordinate with maintenance supervisors to anticipate material requirements associated with preventive maintenance, unit turns, renovations, and routine repairs.
• Monitor inventory usage and identify opportunities to reduce costs and improve purchasing efficiency.
• Ensure that materials and supplies are stored in accordance with manufacturer recommendations and applicable safety requirements.
• Follow Housing Authority policies and procedures, including purchasing, inventory control, safety, and asset management requirements.
• Operate computers, inventory management systems, spreadsheets, and other software necessary to maintain accurate records.
• Prepare inventory reports and provide information to management regarding inventory levels, expenditures, shortages, and trends.
• Assist with periodic audits and documentation reviews.
• Perform other duties as assigned.

Inventory Management Specialist Requirements:

• High school graduate or GED
• Two years of experience in inventory control, warehouse operations, maintenance supply management, purchasing, facilities operations, or a related field.
• Basic knowledge of inventory management practices and recordkeeping.
• Basic computer skills, including Microsoft Office or comparable software.
• Ability to maintain accurate records and perform basic mathematical calculations.
• Establish and maintain effective working relationships with other employees and residents.
• Must have excellent communication and customer service skills.
• Ability to work independently and objectively and be self-motivated.
• Ability to work successfully with diverse groups and interests.
• Ability to evaluate data and maintain records in an organized manner.
• Ability to maintain professionalism under pressure and tensions related to multiple demands.
• Ability to analyze, review, and complete reports within specific deadlines.
• Ability to negotiate effectively.
• Ability to prioritize and organize assigned tasks to achieve optimal use of time.
• Strong organizational and inventory-control skills.
• Ability to accurately track and document inventory transactions.
• Ability to recognize common maintenance materials, tools, parts, and supplies.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple requests and meet deadlines.
• Ability to work independently while coordinating effectively with maintenance and administrative staff.
• Ability to maintain confidentiality and handle Housing Authority records appropriately.
• Ability to identify discrepancies and take appropriate corrective action.
• Must possess and maintain an applicable Georgia Driver license and a driving record acceptable to the Authority.
• Must be bondable.
• Ability to safely lift, carry, and move materials consistent with the physical requirements of the position.

The Albany Housing Authority is an Equal Opportunity Employer M/F/V/D

Must pass drug test and background screening.