Inventory Coordinator 2 - Used Equipment

HOLT CAT; San Antonio (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

HOLT CAT in San Antonio, Texas seeks an Inventory Coordinator 2 - Used Equipment to manage used equipment and used parts/attachments inventory across Holt platforms, assist pricing, research purchases, and support customers with technical needs.

The role emphasizes data entry, tracking, and logistics, along with developing SOPs, coordinating with departments, and ensuring inventory accuracy. Travel about 25% within Holt's territory; onsite work.

Qualifications

• Requires High School diploma or equivalent; college degree preferred.
• 2+ years of related experience; 5+ years preferred.
• Proficient in Excel and data entry; strong analytical skills.

Responsibilities

• Models, promotes, and reinforces company values and leadership.
• Oversees trade-in evaluations; data entry for tracking evaluations.
• Performs inventory reconciliation for machines and attachments.

Skills

Excel

PO systems

Inventory control

Data entry

Education

High School diploma

College degree preferred

Tools

Monday.com

myused.com

Infocast

DBS

Job description

The Inventory Coordinator 2 - Used Equipment is responsible for used equipment and used parts/attachments inventory, International Logistics, tracking Used Equipment Rentals, trade-in evaluations, performing inventory tasks for both used equipment and used attachments/parts in multiple Holt platforms. This position will assist in pricing the used equipment fleet, researching used equipment purchases (history, build sheets, cat facts, etc.), investigating product failures and shop work orders on all used assets. In addition, the Inventory Coordinator 2 position assist customers and all necessary departments with used equipment and used parts/attachments technical needs.

The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources. 3) Participate in ongoing self-development.

Department: Machine Division (MAC)

Employment Type: Full Time

Location: San Antonio

Address: 5665 SE Loop 410, San Antonio, Texas, 78222

Workplace type: Onsite

Essential Functions

• Models, promotes, and reinforces the consistent use of HOLT's Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Oversees trade-in evaluations function to include data entry for tracking various evaluations completed
• Negotiates vendor pricing, lead times, support, warranty, and credits
• Performs Used Inventory reconciliation for both machines and attachments/parts
• Organizes all Used Equipment inventory in applicable platforms
• Performs various marketing functions of used equipment and attachments/parts to include, but not limited to, updating the Holt Used website, sending out emails to our sales force, performing phone calls and assisting with marketing campaigns
• Monitors work orders on Used Equipment assets
• Quarterly attachments/parts inventory auditing
• Successfully controls logistics for Equipment purchases
• Assists other departments when required
• Identifies areas of improvement regarding sales and inventory operations, generate training material, organize, and host training sessions
• Develops technical knowledge of Caterpillar machines, competitive machines, parts, and attachments
• Maintains equipment inventory systems per standard operating procedures.
• Develops and implements standard operating procedures for inventory systems
• Optimizes Used Equipment inventory fleet utilization
• Assists customers and salesforce in selecting the correct inventory per application to meet customer expectations and to maximize machine performance, fuel efficiency and cycle times
• Provides training to appropriate departments to assist in ensuring correct steps are followed to accurately and efficiently used equipment inventory
• Requires regular and punctual employee attendance
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Computer and related software knowledge and/or experience. (Excel, Word, PowerPoint, Adobe Pro, Monday.com, myused.com, Infocast, DBS etc)
• Experience in generating Purchase Orders and maintaining PO systems, and DBS.
• Ability to read, analyze and interpret technical procedures, installation instructions, parts lists, and compatibility charts.
• International logistics, ISF-2 Homeland Security import documents, customs brokerage, port releases and monetary conversions between the USD and multiple countries.
• Demonstrated technical knowledge of heavy equipment and attachments.
• Excellent oral and written communication skills to include formal presentation skills before small and large groups.
• Demonstrated arithmetic and algebraic skills to compute discounts, markups, percentages, multiplication, division, fractions, and computing hydraulic flow and pressure needs.

Requirements

Education and Experience

• High School diploma or equivalent required, College Degree in related field preferred
• 2 years of work-related experience required, 5 or more years of experience preferred
• Valid Driver's License required

Supervisory Responsibilities

• None

Travel

• Approximately 25% is to be expected, mostly within Holt's territory

Physical Requirements

• At least 60% of the job duties are performed in an office setting at a desk
• Frequently moves about the building to deliver paperwork, check the mail, and greet visitors
• Walks out on the yard and take measurements or conducts equipment/attachment inspections. When conducting physical inventory counts, it is common to walk between 1-9 miles in a day.
• Occasionally moves/lifts equipment weighing up to 50 lbs.

Work Environment

• Regularly works indoors and may be exposed to weather extremes when working outside in conditions that include inclement weather, heat, cold, and humidity.

Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

About HOLT CAT HOLT Group is a renowned, family-owned company with a legacy spanning nearly a century. As a powerhouse across several industries, including heavy machinery, construction, consulting services, training, and technology, we prioritize people and values. Our commitment to a Values-Based Leadership approach has led to trusted partnerships and collaborative endeavors. At the heart of our operations is HOLT CAT, the largest Caterpillar dealership in the nation, along with other companies focused on industrial & commercial selling, energy, technology, and training & development. We excel in selling, servicing, leasing, and renting top-of-the-line industrial machinery and are dedicated to powering the construction and industrial spaces with superior equipment. Moreover, we empower construction and development with advanced technology, along with bringing technical skills and Values-Based Leadership to individuals and companies seeking sustainable growth. If you're seeking a fulfilling career, explore our job opportunities at HOLT Group and join our values-driven team.