Inventory Coordinator 2 - Used Equipment

HOLT Group; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

HOLT Group is seeking an Inventory Coordinator 2 – Used Equipment in San Antonio to manage used equipment and parts inventory, and to coordinate international logistics. The role includes pricing research, processing trade-ins, and supporting sales with technical needs.

Responsibilities cover data entry, inventory reconciliation, vendor coordination, and ongoing process improvement to maximize machine performance and cycle times. Travel is expected up to 25% within Holt’s territory.

Qualifications

• Proficient in MS Office and related software.
• Experience generating Purchase Orders and maintaining PO systems.
• Ability to read and interpret technical procedures and parts lists.
• Familiarity with international logistics and import documents.

Responsibilities

• Models and reinforces company values in daily work.
• Oversees trade-in evaluations and data entry.
• Performs used inventory reconciliation for machines and attachments.
• Maintains inventory in applicable platforms and databases.
• Provides training and supports other departments as needed.

Skills

Excel & MS Office

Purchase Orders

Communication

Analytical skills

Education

High School diploma

College degree preferred

Tools

Monday.com

myused.com

Infocast

DBS

Job description

Inventory Coordinator 2 - Used Equipment

Department: Machine Division (MAC)

Employment Type: Full Time

Location: San Antonio

Description

The Inventory Coordinator 2 – Used Equipment is responsible for used equipment and used parts/attachments inventory, International Logistics, tracking Used Equipment Rentals, trade-in evaluations, performing inventory tasks for both used equipment and used attachments/parts in multiple Holt platforms. This position will assist in pricing the used equipment fleet, researching used equipment purchases (history, build sheets, cat facts, etc), investigating product failures and shop work orders on all used assets. In addition, the Inventory Coordinator 2 position assist customers and all necessary departments with used equipment and used parts/attachments technical needs.

The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources. 3) Participate in ongoing self-development.

Essential Functions:

• Models, promotes, and reinforces the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Oversees trade-in evaluations function to include data entry for tracking various evaluations completed
• Negotiates vendor pricing, lead times, support, warranty, and credits
• Performs Used Inventory reconciliation for both machines and attachments/parts
• Organizes all Used Equipment inventory in applicable platforms
• Performs various marketing functions of used equipment and attachments/parts to include, but not limited to, updating the Holt Used website, sending out emails to our sales force, performing phone calls and assisting with marketing campaigns
• Monitors work orders on Used Equipment assets
• Quarterly attachments/parts inventory auditing
• Successfully controls logistics for Equipment purchases
• Assists other departments when required
• Identifies areas of improvement regarding sales and inventory operations, generate training material, organize, and host training sessions
• Develops technical knowledge of Caterpillar machines, competitive machines, parts, and attachments
• Maintains equipment inventory systems per standard operating procedures.
• Develops and implements standard operating procedures for inventory systems
• Optimizes Used Equipment inventory fleet utilization
• Assists customers and salesforce in selecting the correct inventory per application to meet customer expectations and to maximize machine performance, fuel efficiency and cycle times
• Provides training to appropriate departments to assist in ensuring correct steps are followed to accurately and efficiently used equipment inventory
• Requires regular and punctual employee attendance
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

Knowledge, Skills, and Abilities:

• Computer and related software knowledge and/or experience. (Excel, Word, PowerPoint, Adobe Pro, Monday.com, myused.com, Infocast, DBS etc)
• Experience in generating Purchase Orders and maintaining PO systems, and DBS.
• Ability to read, analyze and interpret technical procedures, installation instructions, parts lists, and compatibility charts.
• International logistics, ISF-2 Homeland Security import documents, customs brokerage, port releases and monetary conversions between the USD and multiple countries.
• Demonstrated technical knowledge of heavy equipment and attachments.
• Excellent oral and written communication skills to include formal presentation skills before small and large groups.
• Demonstrated arithmetic and algebraic skills to compute discounts, markups, percentages, multiplication, division, fractions, and computing hydraulic flow and pressure needs.

Requirements

Education and Experience:

• High School diploma or equivalent required, College Degree in related field preferred
• 2 years of work-related experience required, 5 or more years of experience preferred
• Valid Driver’s License required

Supervisory Responsibilities:

• None

Travel:

• Approximately 25% is to be expected, mostly within Holt’s territory

Physical Requirements:

• At least 60% of the job duties are performed in an office setting at a desk
• Frequently moves about the building to deliver paperwork, check the mail, and greet visitors
• Walks out on the yard and take measurements or conducts equipment/attachment inspections. When conducting physical inventory counts, it is common to walk between 1-9 miles in a day.
• Occasionally moves/lifts equipment weighing up to 50 lbs.

Work Environment:

• Regularly works indoors and may be exposed to weather extremes when working outside in conditions that include inclement weather, heat, cold, and humidity.

Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.