Inventory Coordinator

PEAK Event Services; Woburn (MA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Paid time off and company holidays

Comprehensive benefits (medical, dent,

Vision Insurance

401(k) with employer matching

Job summary

Peak Event Services in Woburn, MA is hiring an Inventory Coordinator to oversee daily transfers, maintain accurate stock, and ensure equipment readiness for regional fulfillment. The role partners with Inventory, Sales, and Operations to support busy event seasons and improve asset controls.

Based in our Woburn facility, you will input and manage transfers, maintain core inventory understanding, and report to the Inventory Manager.

Qualifications

• Ability to collaborate with Inventory, Sales, and Operations teams.
• Strong organizational skills and ability to work with minimal supervision.
• Experience with computerized inventory systems.
• Proficient with Microsoft Office and Excel.
• Ability to lift up to 40 lbs.
• Willingness to work nights, weekends, and holidays as needed.
• Excellent verbal and written communication skills.
• Experience with ERP systems is a plus.

Responsibilities

• Drafts, updates, manages, and oversees equipment transfers between company facilities.
• Develops and maintains understanding of inventory transfer processes.
• Monitors availability and fulfillment issues, coordinating with Sales, Fabrication, Transportation, and Inventory teams.
• Performs regular audits and removes damaged equipment from inventory.
• Monitors returned inventory and adjusts stock as needed.
• Identifies items requiring re-order to balance losses.
• Supports inventory control process improvements and efficiency initiatives.
• Provides ad-hoc inventory reports to management.

Skills

Collaboration

Organization

Reporting

MS Office & Excel

Inventory systems

Physical lifting

Flexible hours

Communication

Problem solving

Attention to detail

Tools

ERP systems

Inventory software

Job description

Description

About Us

From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly.

We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you’ll feel at home here.

About the Job

The Inventory Coordinator is responsible for overseeing inventory for Peak, ensuring that quality of equipment meets the Company’s standards, with a focus on inventory controls supporting day-to-day operations. This position requires flexible hours as needed. Will partner with inventory team, internal managers and departments to ensure that inventory is available regionally for short and medium term fulfillment needs. This role is based in our Woburn, MA facility.

The Inventory Coordinator will develop a thorough understanding of Peak’s Core inventory, and work with members of the management team to maintain an accurate internal inventory to meet client needs. This position is responsible for inputting, updating, and managing daily transfers of equipment between facilities and overseeing transfer process. This position reports directly to the Inventory Manager.

What You’ll Do

• Drafts, updates, manages, and oversees equipment transfers between company facilities
• Develops and maintains strong understanding of all processes related to inventory transfers
• Monitors, assesses, and implements solutions to availability and fulfillment issues for inventory, collaborating with Sales, Fabrication, Transportation, and Inventory teams as needed
• Monitors, audits, and regularly removes broken or damaged equipment from inventory
• Monitors reporting on equipment returned to non-origin facilities and adjusts as needed
• Identifies items requiring re-order as needed to balance regular asset loss
• Employs, implements, and assists in developing inventory control processes and improvements to optimize accuracy, and operational and administrative efficiency
• Supports Asset Reconciliation team to resolve issues or questions regarding missing inbound/outbound product as needed, via spot audit or other means
• Provides ad-hoc inventory reports to management as needed
• Conducts frequent spot and partial audits of physical inventory
• Assists with creation and maintenance of item SKUs and product catalog
• Supports periodical full physical inventory audits
• Attends meetings as needed
• Travels to other facilities as needed
• Works closely with maintenance, fabrication, and department team members to keep all inventory in good rental condition
• Performs other related duties as requested

Requirements

What You Bring

Required

• Ability to collaborate effectively with all Inventory, Sales, and Operations team members
• Strong organizational skills and ability to work with minimal supervision
• Performance reporting skills
• Ability to lift up to 40 lbs
• Ability to work nights, weekends, and holidays as needed
• Strong interpersonal skills
• Effective communication skills
• Strong verbal, written communication, and presentation skills
• Commitment to work hours the role requires to accomplish all responsibilities, particularly during seasonally peak times of the year
• Proficient knowledge of Microsoft Office and Excel
• Strong proficiency with technology
• Experience with computerized inventory systems is required

Nice to Have

• Experience with ERP systems is preferred but not required.

What Makes Us Special

Compensation and Benefits

• $75,000 annual salary, dependent upon experience
• Paid time off and company holidays
• Comprehensive benefits package including:
  • Medical, Dental, and Vision Insurance
  • Company-Paid Basic Life and AD&D Insurance
  • Short-Term and Long-Term Disability
  • Telehealth and Wellness programs
  • Flexible Spending Accounts (FSAs)
  • Employee Assistance Program
  • 401(k) with employer matching

Our Culture & Work

• A team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our teams step in and support each other.
• Work that creates real moments: Every event represents something meaningful—a wedding, a celebration, a milestone, or a major gathering. Our work helps create experiences people remember for years.
• Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide.
• Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations.
• Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events.
• Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.