Inventory Coordinator

ADP, Inc.; Town of Sandy Creek (NY); Remote; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

Paid Time Off

Job summary

Automatic Data Processing, Inc. is seeking an Inventory Coordinator to support project teams through planning, procurement, and material-readiness for transmission, substation, distribution, and communications projects. Position pays $33.00-$40.00 per hour with expected start date in January 2027.

The role emphasizes remote work from a home office, strong MS Excel and ERP skills, and coordination across multiple project managers while ensuring timely material delivery and risk mitigation.

Qualifications

• 3-5 years’ experience in project management support.
• 1-2 years’ experience in direct customer-facing and materials management role.
• Experience managing vendor communications, tracking supplier commitments, and resolving material delivery issues.
• Highly proficient in MS Excel
• Experience with ERP inventory management systems
• Proficiency with Microsoft Suite of Programs (Outlook, Excel, Word, Teams, Sharepoint, Visio)

Responsibilities

• Track electrical equipment and material order delivery dates by reviewing Supply Chain documentation, reports, and purchase orders.
• Serve as main point of contact with vendors and materials suppliers.
• Coordinate material readiness to site construction teams.
• Support upwards of 8 separate project managers with projects ranging in size from $250k to $20M.
• Review Bills of Materials (BOM) and compare them to Purchase Orders to verify accuracy.
• Verify and provide status updates of quotes and orders to project managers.
• Produce and delivery reports to assist Project Managers in material readiness meetings.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Full Time Clerical Sandy Creek, NY, US

2 days ago Requisition ID: 1308

Salary Range: $33.00 To $40.00 Annually

Position Summary

Inventory Coordinator to support our customers project teams throughout the planning, procurement, manufacturing, delivery, and material-readiness phases of transmission, substation, distribution, and communications projects. Pay range for this position is $33.00 - $40.00 per hour, please note the expected start date for this role is the first week of January 2027.

Agile Sourcing Partners offers a great benefit package for our team members including competitive pay, excellent medical, dental, vision and life insurance as well as immediate 401(k) participation & matching and Paid Time Off. If you are passionate about making a difference, consider joining our talented, diverse team

Essential Duties and Responsibilities

• Track electrical equipment and material order delivery dates by reviewing Supply Chain documentation, reports, and purchase orders.
• Serve as main point of contact with vendors and materials suppliers.
• Coordinate material readiness to site construction teams.
• Support upwards of 8 separate project managers with projects ranging in size from $250k to $20M.
• Review Bills of Materials (BOM) and compare them to Purchase Orders to verify accuracy.
• Verify and provide status updates of quotes and orders to project managers.
• Produce and delivery reports to assist Project Managers in material readiness meetings.
• Occasional travel to visit vendor facilities to verify production readiness.
• Identify potential risks and develop strategies to mitigate them.
• Expedite material deliveries in accordance with construction scheduled requirements
• Communicate with project teams on the status of all materials within the project shell
• Strong independent decision-making, organizational, planning, and problem-solving skills.
• Self-starter with the ability to work in a proactive manner at all times.
• The ability to identify areas for improvement and develop plans to overcome those challenges.
• A self-starter with excellent written and verbal communication skills that can work and thrive in both an office and a remote capacity.
• Strong organizational skills and problem-solving skills.
• Possess the ability to establish and maintain effective working relationships.
• Experience in supporting project managers and the project cycle.
• Strong organizational skills with a high attention to detail.
• Knowledgeable Transmission Line, Substation, and Communications material and equipment.
• Strong excel and ERP skills.

Education and Experience

Required education and experience

• High School Diploma or equivalent required
• 3-5 years’ experience in project management support
• 1-2 years’ experience in direct customer-facing and materials management role.
• Experience managing vendor communications, tracking supplier commitments, and resolving material delivery issues.
• Highly proficient in MS Excel
• Experience with ERP inventory management systems
• Proficiency with Microsoft Suite of Programs (Outlook, Excel, Word, Teams, Sharepoint, Vizio)

Preferred education and experience

• Bachelor’s degree in supply chain management, Business, or in a directly related discipline
• 1-2 years’ experience with an electrical materials supplier and electrical subcontractor.
• 3-5 years’ experience working with Transmission and Distribution engineering teams, project managers, and EPC procurement
• Strong vendor and subcontractor industry relationships

Physical Demands and Work Environment

• Work is primarily performed remotely from a home office or designated workspace.
• Maintain a professional, dedicated, and distraction-free work environment.
• Extended periods of sitting and working at a computer.
• Regular use of multiple computer monitors, keyboard, mouse, telephone, and other office equipment.
• Ability to remain focused and productive for extended periods.
• Reliable high-speed internet access and consistent connectivity.
• Ability to participate in virtual meetings, Teams meetings, and telephone calls without excessive background noise or interruptions.
• Work environment must be free from excessive noise, household distractions, interruptions, or other conditions that may interfere with job performance.
• Maintain confidentiality and security of company, customer, project, vendor, and procurement information while working remotely.
• Maintain availability and responsiveness during established core business hours.
• Occasional travel may be required to project sites, vendor facilities, customer locations, or company offices.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.