*Inventory Control Specialist

DWYER INSTRUMENTS, LLC; Wolcott (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

DWYER INSTRUMENTS, LLC in Wolcott, Indiana, seeks an Inventory Control Specialist to maintain accuracy of material inventory and support production readiness. The role involves cycle counts, investigating discrepancies, and processing approved adjustments under the Materials Manager.

You will work with Materials, Planning, Purchasing, Operations, Warehouse, Finance, Quality and Engineering on reconciliations, line-side inventory, and control improvements.

Responsibilities

• Execute the plant cycle-count schedule using ABC classifications and documented procedures.
• Monitor inventory accuracy across raw materials, WIP, and finished goods.
• Validate counts and coordinate recounts when discrepancies exist.
• Coordinate with Planning, Purchasing, Operations to ensure material availability.
• Support adjustments following approved approval levels and financial controls.
• Identify obsolete or excess inventory and support disposition processes.
• Coordinate daily/weekly cycle counts and assist with wall-to-wall inventories.

Job description

Description:

POSITION SUMMARY

The Inventory Control Specialist supports inventory accuracy and material availability across the Wolcott manufacturing facility. This salaried individual contributor role performs cycle counts, investigates routine inventory discrepancies, maintains accurate inventory transactions, and processes approved adjustments under the direction of the Materials Manager.

The position works with Materials, Planning, Purchasing, Operations, Warehouse, Finance, Quality, and Engineering to reconcile inventory records with physical inventory and identify issues that could affect production. Complex, recurring, or high-value discrepancies are escalated to the Materials Manager and appropriate process owners.

The position requires regular presence on the plant floor, attention to detail, and consistent execution of established inventory-control procedures. The role has no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Inventory Accuracy & Control

• Execute the plant cycle-count schedule using established ABC classifications, count frequencies, reconciliation procedures, and documentation requirements.
• Monitor inventory accuracy across raw materials, work in process, finished goods, line-side inventory, supermarkets, and warehouse storage areas.
• Follow established counting priorities for high runners, repeaters, critical parts, and historically inaccurate materials; recommend changes to the Materials Manager based on count results.
• Research inventory discrepancies using inventory history, production records, bills of material, material movement, scrap, receiving, and shipping transactions.
• Validate physical counts before inventory adjustments are made.
• Coordinate recounts when discrepancies cannot be immediately validated.
• Complete inventory adjustments in accordance with established approval levels and financial controls.
• Identify obsolete, excess, slow-moving, damaged, or unidentified inventory and support disposition through established approval processes.
• Identify opportunities to improve inventory control, material flow, storage, labeling, and point-of-use practices.

Material Readiness & Production Support

• Monitor inventory availability to ensure materials are ready to support the production schedule.
• Identify potential material shortages caused by inventory inaccuracies, transaction issues, misplaced material, or other inventory-control problems.
• Partner with Planning to validate material availability against current and upcoming production requirements.
• Partner with Purchasing to resolve supplier, receiving, quantity, and material availability issues that may affect production.
• Partner with Operations to validate material physically available at the point of use.
• Support material shortage investigation and recovery while maintaining inventory transaction integrity.
• Identify inventory discrepancies that could result in production downtime or schedule attainment issues.
• Escalate material readiness risks in a timely manner.
• Follow established replenishment and inventory-control procedures and report risks to critical and high-runner material availability.

Line-Side Inventory Management

• Maintain line-side inventory accuracy in accordance with established standards and procedures.
• Work with Operations to verify material quantities and follow point-of-use inventory procedures.
• Coordinate weekly counts of high runners and repeaters.
• Follow approved counting frequencies and recommend adjustments based on observed discrepancies.
• Validate line-side inventory discrepancies before adjustments are made.
• Investigate discrepancies associated with material consumption, backflush, scrap, returns, and material movement.
• Support improvements to line-side storage, staging, labeling, and material identification.
• Follow established material return and end-of-shift inventory procedures; report gaps to the responsible supervisor.
• Identify recurring line-side inventory issues and support assigned corrective actions.

Root Cause & Corrective Action

• Investigate routine inventory variances, negative inventory, backflush errors, missed transactions, and physical-to-system mismatches. Gather supporting records and assist process owners with root-cause analysis of complex or recurring issues.
• Recommend corrective actions and complete assigned tasks within agreed due dates.
• Perform follow-up counts and transaction checks to help verify corrective-action effectiveness.Escalate overdue or ineffective actions.
• Review inventory reports for trends by part number, product family, location, transaction type, and dollar value; flag recurring issues for review.
• Recommend practical improvements and support approved changes to inventory procedures, labeling, location discipline, and visual controls.

Cross-Functional Partnership

Purchasing

• Communicate inventory issues that may affect supplier requirements.
• Support resolution of supplier-related quantity or receiving discrepancies.
• Identify inventory problems caused by supplier or receiving processes.
• Support material expedites when inventory accuracy is contributing to a shortage.

Planning

• Validate material availability against production requirements.
• Communicate inventory risks that may affect production schedules.
• Support identification and resolution of material readiness issues.
• Provide inventory accuracy information to improve planning decisions.

Operations

• Coordinate physical inventory counts.
• Validate line-side material quantities.
• Investigate consumption, scrap, and material movement discrepancies.
• Follow physical material-control procedures and report noncompliance to the responsible supervisor.
• Support corrective actions related to material handling and point-of-use inventory.

Warehouse

• Investigate warehouse inventory discrepancies.Support receiving, putaway, picking, and material movement accuracy through transaction checks and discrepancy reporting.Support location and labeling discipline.

Finance / Plant Controller

• Provide documentation supporting inventory adjustments.
• Support physical inventory preparation and reconciliation.
• Ensure appropriate financial controls are followed.
• Support audit requirements.

Quality / Engineering

• Support disposition of unidentified, damaged, obsolete, or nonconforming inventory.
• Partner on BOM, engineering change, substitution, and material-consumption issues when they affect inventory accuracy.

Cycle Counts & Physical Inventory

• Coordinate daily, weekly, and monthly cycle counts without disrupting production or customer shipments.
• Follow approved cycle-count frequencies and provide results to support periodic review.
• Complete scheduled weekly counts of high runners, repeaters, and critical production materials.
• Assist team members with established count methods, material identification, units of measure, and transaction procedures.
• Validate physical counts before inventory adjustments.
• Assist with facility preparation for wall-to-wall physical inventories.
• Support Finance with count controls, reconciliation, documentation, and audit requests.
• Summarize counting results and recommend changes to the Materials Manager for review and approval.

Inventory Adjustment Support

The Inventory Control Specialist will support the Materials organization in maintaining disciplined inventory adjustment practices.

Materials own the inventory adjustment process. Operations are responsible for supporting and validating physical line-side counts, while Materials is responsible for validating the count, investigating discrepancies, and processing approved adjustments.

ERP & Transaction Discipline

• Maintain authorized inventory records, including locations, inventory status, and lot/serial information. Report unit-of-measure or master-data discrepancies to the appropriate owner for review and approval.
• Audit receiving, material issue, transfer, backflush, scrap, return, and shipping transactions for accuracy and timeliness.
• Provide transaction records and count findings to Planning, Purchasing, Engineering, and Operations to support resolution of BOM, routing, substitution, and material-consumption issues.
• Identify transaction errors that contribute to inventory inaccuracies.
• Support ERP,