Inventory Associate

Flora Terra; Santa Rosa (CA); On-site; USD 21,000 - 30,000; Full time

Job summary

Flora Terra in Santa Rosa, CA is seeking an Inventory Associate to support licensed cannabis retail operations. You will perform cycle counts, reconcile variances, and maintain real-time inventory data in POS and state tracking systems, while ensuring compliance with regulations and company policy.

Responsibilities include receiving shipments, labeling products, stocking and rotating inventory, and coordinating with teams to improve processes.

Qualifications

• High school diploma or equivalent required.
• Must be 21 years of age or older.
• Experience with inventory, warehouse, or retail environments preferred.
• Willingness to learn cannabis regulations and complete compliance training.
• Ability to work with inventory data software and POS systems.

Responsibilities

• Conduct regular cycle counts, spot checks, and full physical inventories.
• Reconcile variances against POS records and document findings.
• Enter and maintain inventory data in POS and tracking systems in real time.
• Receive shipments, verify quantities, and identify shortages or damage.
• Label products, prepare packages, and select items for shipment per policy.
• Stock, rotate, and store products in licensed areas with proper conditions.
• Inspect products for defects and monitor recalls or expirations.
• Monitor stock levels and report low inventory or equipment issues.
• Follow cannabis labeling, inventory control, and reporting regulations.
• Maintain records and assist with inspections and audits.
• Collaborate with teams and adapt schedules to meet business needs.

Skills

Inventory management

Attention to detail

Strong communication

Time management

Flexibility

Education

High school diploma

Tools

POS systems

Inventory software

Microsoft Excel

Job description

• Location Santa Rosa, CA, 95403,United States
• Base Pay $18.50 / Hour
• Employee Type Full-Time Non-Exempt

Description

Inventory Associate

supports accurate, compliant inventory management for Flora Terra’s licensed cannabis retail operation. This role conducts cycle counts and inventory counts and provides day-to-day inventory support, including receiving, labeling, and preparing products for shipment, in accordance with state regulations, tracking requirements, and company policy.

Roles and Responsibilities

• Conduct regular cycle counts, spot checks, and full physical inventory counts per schedule and requirements
• Reconcile count variances against inventory and point-of-sale records, report discrepancies to a supervisor promptly, and document all findings
• Enter and maintain accurate inventory data in the point-of-sale and state tracking systems in real time
• Receive incoming shipments, verifying quantities against manifests and identifying potential shortages or damage
• Provide inventory support, including labeling products, preparing packages, and selecting and preparing products for shipment, in line with state packaging and labeling requirements
• Stock and rotate product within licensed areas and maintain proper storage conditions and organization
• Inspect products for defects and monitor for expired, damaged, or recalled items, following proper destruction or return protocols
• Monitor inventory levels, and notify a supervisor of low stock, supply or equipment issues, or suspected loss
• Follow all state regulations and company policies on cannabis labeling, inventory control, and state reporting
• Maintain accurate records, complete required reports, and record work time per company policy to support inspections and internal audits
• Collaborate with colleagues, supervisors, and other departments, and contribute ideas to improve inventory processes and controls
• Adjust work hours and shift schedules as needed to meet business and operational needs. This may include covering shifts or modifying schedules in response to staffing needs or business demands, in accordance with applicable wage and hour laws. Weekend work is occasionally required

Knowledge, Skills, and Experience

• High school diploma or equivalent required
• Must be 21 years of age or older
• Must be able to meet state requirements for working in a licensed cannabis business
• Inventory, warehouse, or retail experience preferred; cannabis retail experience a plus
• Understanding of cannabis regulations, or willingness to learn and complete required compliance training
• Familiarity with inventory data software and POS systems, or ability to learn quickly
• Strong attention to detail and accuracy, and highly organized, especially in a regulated environment
• Excellent communication and interpersonal skills
• Ability to work independently and prioritize tasks
• Reliable attendance and punctuality
• Ability to work a flexible schedule, including evenings, weekends, and holidays, as required to support a fluid and dynamic retail environment

Physical Demands

• Ability to lift up to 40 lbs, with or without reasonable accommodation
• Comfortable standing, walking, bending, reaching, and using hands throughout a shift
• Ability to climb ladders to reach products on higher shelves
• Professional retail store environment; may require working in varying storage conditions, and employees should be aware of known allergens in the workspace and take necessary precautions

Disclaimer

This is not necessarily an all-inclusive list of all responsibilities, duties, skills, or requirements associated with the job. While this is intended to be an accurate reflection of the current job, management and executives reserve the right to revise the job or require that other or different tasks be performed as assigned.