Inventory and Office Asisstant

Snelling; Mims (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Our client company on the Space Coast of Florida seeks an Inventory and Office Assistant to maintain accurate inventory records and support daily office and warehouse operations. This role combines administrative coordination with hands-on inventory, shipping, and receiving tasks.

You will update records, assist with procurement, coordinate shipping, and support data analytics using Excel and BI tools while collaborating across office, warehouse, and supply chain teams.

Qualifications

• Experience in inventory management and accurate recordkeeping.
• Familiarity with warehouse management, ERP/MRP systems, and data analysis.
• Strong organizational and cross-functional communication skills.
• Exposure to data analytics and reporting tools is helpful but not required.
• Forklift experience is a plus.

Responsibilities

• Update inventory and purchasing records using spreadsheets and systems.
• Assist with procurement, sourcing, supplier management, and order tracking.
• Support warehouse distribution and materials handling, including forklift if trained.
• Collect data for inventory analysis and process improvement using Excel, Power BI or Tableau.
• Coordinate across office, warehouse, purchasing, and supply chain teams and investigate discrepancies.

Skills

Inventory management

Warehouse experience

Purchasing

Logistics

Supply chain management

Data analytics

Tools

Spreadsheet software (Excel)

WMS

ERP systems

Power BI

Tableau

SQL

Job description

Our client company has been in the business of designing, fabricating, installing, and servicing aviation fueling systems since 1984. The company is the leading supplier of Aviation fuel facilities in the US with over 1,000 fueling systems installed throughout the United States in every conceivable configuration. They specialize in partnering with other companies by providing desired services such as the designengineering, equipment, and site construction as a Licensed Pollutant Storage Contractor. As a full service fabrication facility for above and underground fuel storage tank systems they offer custom built systems consisting of fuel storage tanks and systems, hydrant services, stationary aviation fueling cabinets, and pumping skids. They maintain a reputation of superior design and high quality systems by providing their customers with outstanding service and assistance from a staff of aviation experts during the entire process. The company takes pride in engineering, sales, and project management staff with over 150 years of combined aviation experience. The main manufacturing facility is located on the Space Coast of Florida. By offering service technicians with the experience and support that will get your aviation fuel equipment back up and running they have established themselves as the leader in their industry.

Overview

We are seeking an Inventory and Office Assistant to support accurate inventory records and smooth day-to-day office and warehouse operations. This role combines administrative coordination with hands-on inventory, shipping, and receiving tasks. Your impact: Reliable inventory control helps warehouse and office teams locate materials, fulfill orders, and make informed purchasing decisions.

Responsibilities

• Update inventory and purchasing records using spreadsheets and inventory management software, including warehouse management system (WMS) or enterprise resource planning (ERP) tools where applicable.
• Assist with procurement, sourcing, supplier management, pricing, contracts, and order tracking; coordinate shipping and receiving, stocking, materials handling, and order fulfillment.
• Support warehouse distribution, warehouse operations, logistics inventory management, and materials management; use a forklift when trained and authorized, and handle lifting as required.
• Collect and review data for inventory analysis, demand planning, and process improvement; use Excel data analysis, data visualization, and analytics tools such as Power BI or Tableau as applicable.
• Communicate across office, warehouse, purchasing, and supply chain teams; help investigate discrepancies through root cause analysis.

Qualifications

• Strong organizational, with technical proficiency in spreadsheets and accurate recordkeeping.
• Experience in inventory management, inventory control, warehouse experience, purchasing, logistics, or supply chain management is valuable.
• Familiarity with warehouse management, warehouse management systems, ERP systems, MRP (material requirements planning), AS400, or inventory management software is preferred.
• Exposure to data analytics, data mining, SQL, Nielsen, financial analysis or modeling, category management, merchandising, and production planning is helpful but not required.
• Clear cross-functional communication and negotiation skills; forklift experience is an asset.