Inventory & Admin Coordinator, Food & Beverage

The Walt Disney Company; Rancho Mirage (CA); On-site; USD 58,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Educational opportunities

Disney benefits

Job summary

The Walt Disney Company is looking for an Administrative & Inventory Coordinator to support Cotino's Food & Beverage operations in Rancho Mirage, CA. You’ll manage procure-to-pay processes, handle high-volume purchasing, and ensure accurate receiving and inventory controls across multiple teams.

You will report to the Head Chef and help drive operational excellence, vendor relationships, and process improvements in a fast-paced Disney environment.

Qualifications

• A valid California Driver's License.
• 6+ months of experience in Administrative Support, Food & Beverage, or Inventory Management roles.
• Flexibility to work early mornings, weekends, overnights, and holidays.
• Experience using inventory management systems and tools.
• Ability to lift up to 50 lbs and work in cooler/freezer environments for extended periods.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Create, manage, and track purchase orders across multiple business lines.
• Monitor open POs and resolve discrepancies and aging orders.
• Coordinate with leadership and Sourcing to onboard and manage vendors.
• Determine order quantities based on usage, demand patterns, and operational needs.
• Receive, inspect, and validate deliveries for accuracy, quality, and timeliness.
• Identify and resolve discrepancies, including shortages, damages, or incorrect shipments.
• Coordinate with vendors and internal teams to ensure timely resolution of issues.
• Maintain accurate inventory levels using inventory management systems.
• Execute inventory transactions including transfers, spoilage tracking, and adjustments.
• Monitor inventory health and proactively address shortages or outages.
• Conduct audits to ensure accurate system transactions and financial records.
• Communicate inventory risks and operational impacts to Culinary and leadership.
• Support month-end inventory counts and reconciliation processes.
• Review finalized contracts to understand and execute payment terms.
• Research, reconcile, and process invoices daily across all supported business lines.
• Ensure alignment between purchase orders, receiving records, and invoices.
• Track and resolve vendor credits and discrepancies.
• Support timely and accurate payment processing to maintain strong vendor relationships.
• Serve as a key liaison across Culinary, Operations, Finance, and Vendor partners.
• Build strong relationships to support efficient operations and issue resolution.
• Identify and implement process improvements to enhance efficiency and accuracy.

Skills

Administrative support

Inventory management

Vendor coordination

PO management

Data reporting

SOP development

Education

High School Diploma or equivalent

Tools

SAP

Coupa

Smartsheet

Workday

Crunchtime

Job description

The Walt Disney Company is looking for an Administrative & Inventory Coordinator to support Cotino's Food & Beverage operations in Rancho Mirage, CA. You’ll manage procure-to-pay processes, handle high-volume purchasing, and ensure accurate receiving and inventory controls across multiple teams.

You will report to the Head Chef and help drive operational excellence, vendor relationships, and process improvements in a fast-paced Disney environment.