Internship Opportunity

Robert's Hawaii, Inc.; Honolulu (HI); Hybrid; USD 18,184 - 25,898; Full time

Job summary

Robert’s Hawaii, Inc. is offering an internship to gain hands-on experience in administration in the Entertainment Division in Honolulu. You will assist with data entry, planning administrative projects, and preparing reports, emails, memos, and letters under supervision.

The role provides exposure to technology, time management, and communication skills, with potential for a full-time position after the internship. Flexible shifts and a learning-focused environment are expected.

Qualifications

• High School diploma or GED required.
• Able to learn new programs quickly and use computers to improve productivity.
• Excellent written and verbal communication skills.
• Knowledge of Google Docs and forms for data collection and reporting.
• Experience with MS Excel and building reports.

Responsibilities

• Assist in administrative projects planning and data entry.
• Prepare and edit reports, emails, memos, and letters.
• Help maintain social media platforms for promotions.
• Organize meetings, take minutes, and distribute notes.
• Support in creating and distributing reports and forms.
• Perform general office duties and assist in responding to inquiries.

Skills

Communications

Time management

Written/verbal communication

MS Excel

Google Docs & Forms

Social media platforms

Web content editing

Data entry

Adaptability

Education

High School diploma or GED

Tools

Google Docs

Google Forms

QR codes setup

Job description

Overview

Job Purpose/Objective: The interns are responsible for improving their knowledge of administrative work. They should learn skills such as technology, time management, attention to detail, and written and verbal communication. They will prepare and edit reports, emails, memos, and letters.

Job Details

Starting at $16/ hr

The primary function of this position is to provide administrative support to the Entertainment Division. The intern will assist in planning administrative projects, data entry, analysis, and research. They will work under the supervision of professional employees and may be offered a full‑time position after the internship.

Responsibilities

• Office Duties:
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence, memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Create and manage the company’s social media platforms (Instagram, Facebook, Yelp, Google, TikTok, etc.) to promote artists and performances
  • Enhance operational effectiveness, emphasizing cost containment
  • Perform clerical receptionist duties such as filing, photocopying, faxing
  • Attend product events (luaus)
  • Correspond with customers, vendors, and upper management
• Attend all staff meetings.
• Perform other duties as assigned.

Qualifications

• High School diploma or General Education Degree (GED)
• Must be able to work flexible shifts
• Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, uses computers to improve productivity
• Good listening skills, builds strong relationships, is flexible/open‑minded, negotiates effectively, solicits performance feedback, and handles constructive criticism
• Keeps information organized and accessible, maintains a clean and functional workspace, works systematically and efficiently, manages time well
• Knowledge of Google Docs and forms
• Knowledge of setting up QR codes for Google Docs and forms
• Knowledge of building and using social media platforms (Instagram, Facebook, Yelp, Google, TikTok, etc.)
• Experience working with MS Excel and building reports, including graphs
• Experience with building and updating websites; domain research and registration
• Meets all team deadlines and responsibilities, listens to others and values opinions, supports team leaders, welcomes newcomers, promotes a positive team atmosphere
• Promotes mutual respect, keeps the workplace clean and safe, supports safety programs
• Ability to write simple correspondence and memos
• Able to effectively present information in one‑on‑one and small group settings
• Able to read, write, and speak English
• People skills – skilled in working and serving a diverse group of workers, customers, guests, and others
• Able to work in a fast‑paced environment with a diverse population

Working Conditions & Job Environment

• Light work – may lift up to 20 pounds occasionally or negligible amount of force to move objects
• Worker sits most of the time
• Reaching, standing, walking, stooping, and lifting occasionally
• Expressing or exchanging ideas by means of spoken word; must convey detailed or important spoken instructions accurately
• Ability to receive detailed information through oral communication and make fine discriminations in sound
• Requires visual acuity to perform tasks such as preparing and analyzing numbers and figures and viewing a computer terminal
• No substantial exposure to adverse environmental conditions typical of office or administrative work
• Some remote work may be necessary

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.