Intern: Production

HUSH; Brooklyn (NY); On-site; USD 22,730 - 32,373; Part time

Job summary

A leading design company in Brooklyn seeks a Production Intern to facilitate project work and support project managers. Responsibilities include managing freelancer communications, tracking project budgets, and assisting in office operations. The ideal candidate will be organized, possess excellent communication skills, and be able to multi-task effectively in a dynamic environment. This is an on-site role requiring 3-5 days of presence per week with an hourly pay rate of $20. A great opportunity for those looking to grow in a creative industry.

Qualifications

• In-office 3-5 days a week based on office operational requirements.
• Demonstrate grace under pressure.
• Outgoing and friendly under pressure.

Responsibilities

• Facilitate the seamless flow of project work.
• Set up the production studio for success.
• Help track budgets and inventory of office supplies.

Skills

Excellent written communication skills

Excellent verbal communication skills

Organizational skills

Multi-tasking

Time management

Outgoing personality

Tools

MS Office

Mac OS

Google Workplace

Budgeting Software

Job description

Who We Are

We are a team of Proactive, Respectful, Communicative, Candid, Curious, and Inclusive leaders seeking new team members who share our values. We are world‑class experience designers, technologists, strategic thinkers and creators assembled to develop global design projects for adventurous, industry‑changing enterprise organizations.

Who You Are

You are passionate about the seamless flow of project work at a top design company doing innovative and bold work for some of the most trailblazing companies in the world. You have the uncanny ability to deduce what’s needed for project needs.

Role Overview

You will be responsible for facilitating the seamless flow of project work at a top design company that does innovative and bold work for some of the most trailblazing companies in the world.

As a Production Intern you’ll set up the production studio for success. This requires working on‑site in our studio up to five days a week, receiving/shipping and organizing equipment and supplies. You’ll help ensure that staff are clear about their assignments for the week and assist Project Managers. The Production Intern helps freelancers get set up for interviews, contracts, and onboarding. You’ll coordinate travel and accommodation as needed. You’ll assist Project Managers with setting up kickoff meetings and project reviews.

As a Production Intern you’ll help track budgets, costs, inventory of office supplies, and other clerical duties helping the teams stay on track. The typical job progression of this role leads to being a Production Coordinator, and then Project Management roles.

PRODUCTION

• Freelancer communications & contracting process ownership
• Draft freelancer contracts
• Freelancer & vendor contract execution & filing
• Project travel arrangements
• Third party costs & freelance invoice tracking
• Project and studio expense management
• Acting as point of purchase for project related needs
• Schedule and run project wrap meetings and tasks
• Update talent & vendor notes in talent database
• Support case study production as needed
• Support PR content curation & creation
• Attend and support the weekly talent resourcing meeting

OFFICE

• Opening & closing the office (Tuesday-Thursday 9a-6p / Monday & Friday as needed)
• Answering the phone
• Welcoming all guests/visitors
• Host/hospitality for client visits
• Send invitations to the office via ProxyClick
• Promoting & enforcing office cleanliness, upkeep & organization
• Shipping & receiving Packages
• Ordering studio food & supplies as needed
• Plan and coordinate quarterly office outings
• Coordinate weekly Creative Jam meetings and manage invites
• Coordinate Issuance of BNY ID Badges for Staff and Interns

Requirements

In‑office 3-5 days a week based on office operational requirements (Normal office days are Tuesday-Thursday, 9a-6p).

Must have excellent written and verbal communications skills, as well as organizational, multi‑tasking, and time management skills.

MS Office, Mac OS, Google Workplace, Budgeting Software

Outgoing personality, vocal, inquisitive, and friendly under pressure

Demonstrate grace under pressure

HUSH is an equal opportunity employer. We enthusiastically support diversity in the workforce.

$20 - $20 biweekly

*The rate is hourly @ $20/hr