International Payroll Analyst

DOT_DOT Innovation; San Francisco (CA); Hybrid; USD 120,000 - 135,000; Full time

Job summary

Notion is seeking a payroll specialist to own accurate, on-time EMEA payrolls and provide coverage for APAC. Based in San Francisco or New York, you will partner with Accounting, People Ops, and Benefits, coordinating with local vendors to ensure compliant payroll processing across regions.

You will drive continuous improvement, deliver precise payroll reporting, and be the first point of contact for payroll inquiries, while aligning with internal controls and regulatory requirements.

Qualifications

• 4 years of EMEA and/or APAC payroll processing experience for small to midsize organizations.
• Strong knowledge of EMEA and/or APAC payroll compliance and understanding of local payroll tax and labor laws.
• Proven experience managing vendors and ability to quickly adapt to new local payroll systems.
• Ability to self-manage and prioritize projects to completion in a fast-paced environment.
• Highly proficient in Excel (XLOOKUPS, VLOOKUPS, pivot tables, and formulas).

Responsibilities

• Prepare and reconcile monthly EMEA and APAC payrolls using the HCM system and local payroll vendors across regions.
• Liaise in local time zone with payroll support to ensure accuracy and timeliness.
• Collaborate with People Ops, Benefits, Accounting and external payroll partners to improve workflows.
• Provide excellent employee experience as first point of contact for payroll inquiries.
• Process one-time payments, leave, fringe benefits, and pension contributions accurately.

Skills

Payroll processing

Vendor management

Time management

Excel mastery

Tools

NetSuite

Workday HCM

HRIS systems

Job description

Who We Are

Notion is the collaborative AI workspace where teams and agents think together. We’re building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About The Role

Own accurate, on-time EMEA payrolls and provide operational coverage for APAC. This role exists to keep a fast-growing international footprint compliant and dependable—while tightening the systems and workflows that make payroll feel effortless for employees. You’ll partner closely with Accounting, People Ops, and Benefits, and work day-to-day with local vendors across multiple countries. Expect hands-on processing work plus continuous improvement, with real accountability for precision and employee trust. This role is based in one of San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

What You’ll Achieve

• Prepare and reconcile the monthly EMEA and APAC payrolls using the HCM system and local payroll vendors across all regions (Ireland, India, Japan, Korea, Australia, Singapore, and EOR)
• Liaise in local time zone with the payroll support team to ensure the accuracy, compliance, and timely processing of payroll
• Collaborate closely with cross functional teams (People Ops, Benefits, and Accounting) and external payroll partners to identify and improve payroll workflows
• Provide excellent employee experience as the first point of contact for all EMEA and APAC payroll inquiries
• Process accurately and timely submission of all one-time payments (bonus, commissions, or severances), leave of absence amounts, fringe benefits, BIK, Bike to Work, and pension contributions
• Work closely with the International Corporate Accounting team to ensure payroll net pay, taxes, and pension payments are processed timely with the local bank and/or vendor
• Reconcile and prepare month end EMEA/APAC payroll journal entries produced by payroll vendors
• Assist with the preparation of payroll related month end balance sheet reconciliations
• Generate and analyze payroll reports using existing systems and data
• Serve as additional support to the APAC Payroll Analyst
• Complete ad-hoc tasks and other duties as assigned

Skills You’ll Need To Bring

• 4 years of EMEA and/or APAC payroll processing experience for small to midsize organizations
• Strong knowledge of EMEA and/or APAC payroll compliance and understanding of local payroll tax and labor laws
• Proven experience managing vendors and ability to quickly adapt to new local payroll systems
• Ability to self-manage and prioritize projects to completion in a fast-paced environment
• Highly Proficient in Excel (xlookups, vlookups, pivot tables, and formulas)

Nice To Haves

• Experience with payroll system or vendor implementation
• Experience with NetSuite as well as creating and reconciling payroll journal entries
• Experience running America’s payroll
• Experience with Workday HCM

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $120,000-$135,000 per year.

A Note on AI

You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we’ll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on.

Equal Opportunity & Accommodations

We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.