International Operations Specialist

International SOS; Center Square (PA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

International SOS in Blue Bell, PA is seeking an Operations Associate for the 24/7 Assistance Centre. You will fulfill medical, security and logistical requests from clients and subscribers, delivering empathetic service and swift case resolution.

Collaborate with medical and security colleagues, plan and coordinate services, document actions in the systems, and assist with billing and cost estimates. Requires 1–2 years in logistics or customer service and fluent English; additional languages

Qualifications

• Experience in logistics and customer service, 1–2 years.
• Experience in call centre environment desirable.
• Proficient in English; additional languages a plus.

Responsibilities

• Provide operations and logistics expertise in the understanding and fulfilment of requests from clients and subscribers, with medical and security colleagues.
• Deliver empathetic, high-quality service and swift resolution to cases.
• Plan and coordinate the full range of services for clients, utilising internal resources and external correspondents where necessary.
• Document all matters relating to these requests using the organisation's systems.
• Coordinate cases effectively and efficiently in line with internal procedures and client requirements.
• Provide billing information and cost estimates where relevant to secure payment prior to delivery of services.
• Prepare cases for hand-over to the billing department with completeness and accuracy.
• Manage an allocated load of cases per shift with timely and clear handovers.

Skills

Logistics coordination

Customer service

Call centre experience

English proficiency

Education

High school diploma

Job description

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.Now, we’re looking for talented individuals to join our team and make a difference.Highlights:This is an onsite/hybrid role in Blue Bell, PA office.Schedule 3 days x 13 hour shifts or 4 days x 10 hour shiftsNo night shiftFebruary 2027 Start DateDescription:Responsible for fulfilling all types of assistance for medical, security and logistical related requests originating through the Assistance Centre from clients and subscribers. Deliver high quality service, through effective case management, bringing swift and accurate resolution to situations presented. Execute cases with high standard customer service and working collaboratively between operations, medical and security specialists.To provide an empathetic and efficient delivery of the whole range of 24-hour assistance services and general customer service programmes to our members.Essential Job Duties and Responsibilities:• Provide operations and logistics expertise in the understanding and fulfilment of requests for assistance from our clients and subscribers, in collaboration with medical and security professional colleagues.• Demonstrate a professional, positive and caring attitude when servicing clients and subscribers with the objective of exceeding expectations.• Probe clients and subscribers who contact the Assistance Center to ensure that the request for assistance is understood and acted upon in every instance.• Ensure continuity of service delivery by answering all requests for assistance in a timely and professional manner and managing cases in line with the key directive of Assist First, Verify Later.• Document all matters relating to these requests using the telecommunication and computer systems made available by the organisation.• Plan and coordinate the full range services for clients, utilising the internal resources of International SOS and external correspondents where necessary.• Ensure that logistical arrangements are communicated to all stakeholders in an appropriate and timely manner.• Coordinate cases effectively and efficiently in accordance with internal and client specific Operations and Billings procedures• Manage cases with a sense of responsibility and urgency, proactively working around barriers and demonstrating a passion for achieving the best outcomes for our clients and subscribers.• Provide fully comprehensive billing information together with cost estimates where relevant - securing payment prior to delivery of services to non-clients. Recognise and escalate any opportunities for cost containment.• Ensure that cases are correctly prepared for hand-over to the billing department.• Manage an allocated load of cases within the shift and ensure that case details and direction are communicated appropriately and efficiently in the transmission handover.Required Work Experience• Typically, at least 1 – 2 years of experience in logistics and customer service is required.• Experience working in logistics, travel and/or healthcare sector is desirable.• Experience in phone-based or call centre environment is desirable.• Experience of working in a fast-paced, demanding environment.Required Qualifications• Educated to a high school diploma or equivalent.• Teritiary level education is desired.Required Languages• Excellent written and spoken English language• Other language proficiency such as Spanish or Portuguese desiredTravel / Rotation Requirements• Shift work including occasional overtime based on operational requirements.By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success.13,000 experts | 1,200+ locations | 90 countries | 110+ languagesStart your journey with us today. Apply now!