International Membership Coordinator

ASCO; Alexandria (VA); Hybrid; USD 41,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Open leave policy

Paid family leave

13 paid holidays per year

401(k) employer contribution

Medical/Dental/Vision

Job summary

ASCO in Alexandria, VA is seeking an International Membership Coordinator to manage virtual meetings across time zones, support governance activities, prepare membership reports, and collaborate across departments to grow ASCO’s global membership.

The role requires a Bachelor’s degree in business or related field and 2 years in administrative operations, program support, data coordination, or member relations; proficiency with Zoom and Microsoft Office is essential.

Qualifications

• Bachelor’s Degree in business, international affairs, marketing and communications, or similar.
• 2 years of professional experience in administrative operations, program support, data coordination, or customer/member relations.
• Demonstrated global awareness and cultural sensitivity, with strong interpersonal and communication skills.
• Hands-on experience with virtual meeting platforms (e.g., Zoom), including scheduling across international time zones and basic technical troubleshooting.
• Proficiency working with Microsoft suite products.

Responsibilities

• Global Meeting Operations & Technical Coordination: Manage complex scheduling and virtual meeting operations across multiple time zones, applying strong technical troubleshooting skills (e.g., Zoom proficiency) and cultural awareness to ensure seamless, professional experiences for international stakeholders.
• Data Analysis & Strategic Reporting: Utilize strong data management and analytical abilities to extract and organize data from internal systems, delivering demographic and membership reports that drive global recruitment and retention strategies.
• Cross-Departmental Financial Accountability: Partner with Finance to support payment processing, reconcile invoices, and maintain compliant financial records for the Regional Council team.
• Governance Administration & Volunteer Collaboration: Compile meeting minutes and coordinate committee elections, while working with volunteer management to maintain rosters.
• Logistical Flexibility & Inter-Departmental Support: Provide backup logistical support for the Member Services Department and travel to support recruitment and retention efforts.

Skills

Data coordination

Administrative operations

Program support

Customer/member relations

Global awareness

Interpersonal communication

Zoom

Microsoft Office

Education

Bachelor’s degree in business or related field

Tools

Zoom

Microsoft Office

Job description

Cancer strikes more than 10 million people worldwide each year. The ASCO Association d/b/a Association for Clinical Oncology (the “Association”) is a 501(c)(6) professional membership association representing a diverse network of nearly 45,000 oncology professionals. The Association, along with its affiliates the American Society of Clinical Oncology (the “Society”), Conquer Cancer, the ASCO Foundation, and QOPI Certification Program, LLC, (collectively, “ASCO”) are committed to conquering cancer through research, education, and promotion of the highest quality care.

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. To learn what it’s like to work at ASCO, click here.

Total Rewards:

At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that payremainsmarket-based, tied to performance,and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate’s experience, training, and specialized skill sets.

In addition to base pay, this position is eligible for our robust total rewards package, which includes health, vision, and dental insurance, a 401(k) with generous contribution, health and wellness benefits, family forming benefits, education support program, generous leave, and much more!

Who we are looking for:

ASCO has a new and exciting opportunity for an International Membership Coordinator to join our membership team!

The International Membership Coordinator will manage virtual meetings across multiple time zones, support volunteer and governance activities, prepare membership and demographic reports, assist with financial processes, and collaborate across departments—all while helping advance ASCO’s global membership and oncology initiatives.

We are looking for a tech-savvy professional with experience in administrative operations, program support, data coordination, or member relations. If you are a self-starter who thrives in driving operational excellence, we would love to hear from you!

This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside within 75 miles of our headquarters and be available to work onsite as business needs require. We anticipate the hire to be onsite approximately 2 days per week (Tuesday plus one additional day).

Responsibilities

• Global Meeting Operations & Technical Coordination :Manage complex scheduling and virtual meeting operations across multiple time zones, applying strong technical troubleshooting skills (e.g., Zoomproficiency) and cultural awareness to ensure seamless, professional experiences for international stakeholders.

• Data Analysis & Strategic Reporting:

  Utilizestrong data management and analytical abilities to extract and organizedatafrom internal systems, collaborating directly with the Program Administrator and Director to deliver critical demographic and membership reports that drive global recruitment and retention strategies.

• Cross-Departmental Financial Accountability

  : Partner closely with the Finance departmentto supportpayment processing, reconcile invoices, andmaintainaccurate, compliant financial records for the Regional Council team.

• Governance Administration & Volunteer Collaboration

  : Execute critical administrative duties—such as compilingaccuratemeeting minutes and coordinating committee chair elections—while working collectively with the volunteer management team tomaintainand share up-to-date volunteer rosters.

• Logistical Flexibility & Inter-Departmental Support

  : Demonstrateadaptability and a team-first mindset by providing reliable backup logistical support for the Member Services Department, managing thepackingand receiving of shipments to and from ASCO Headquarters to ensure continuous departmental efficiency.Travel to support member recruitment and retention efforts at domestic oncology meetings.

Required Education and Experience

• Bachelor’s Degree in business, international affairs,marketingand communications, orsimilar.

• 2yearsof professional experience in administrative operations, program support, data coordination, or customer/member relations.

• Demonstrated global awareness and cultural sensitivity, with strong interpersonal and communication skills.

• Hands-on experience with virtual meeting platforms (e.g.,Zoom), including scheduling across international time zones and basic technical troubleshooting.

• Proficiencyworking with Microsoft suite products.

Preferred Education and Experience

• Prior experience working in anon-profit, professional association, or membership-driven organization(especially within an international scope).

• Familiarity withvolunteer management, committee governance, or supporting advisory councils.

Competencies

• High attention to detail with the ability to handle multiple tasks, track committee action items,assistwith election workflows, and compileaccuratemeeting summaries.

• Strong technical aptitude with the ability to quickly adapt to andutilizenew software, database systems, and administrative technology tools.

• Strong communicationskills, includingwritten, with the ability to build professional rapport and adapt messaging appropriately when interacting with diverse international audiences and internal stakeholders.

• Cultural sensitivity and respect for global perspectives, with an ability to engage thoughtfully with volunteers and members from varied cultural backgrounds.

• Effective time management and prioritization skills to manage a high volume of routine tasks independently and meet established deadlines in a fast-paced environment.

• A strong customer service orientation focused on proactively supporting member needs, responding to inquiries, and delivering reliable operational follow-through.

Work Environment

Hybrid work location. Fast-paced office environment.

ADA/Physical Requirements

Mustlift upto 25lbs

Extendedperiodsseated or standing at a desk.

High use of computer and other office technology equipment.

Travel

6-10 days/yr

Compensation

This is a non-exempt position based upon 37.5 hours per week. The hourly rate range for this position is $29.79-$39.18.

The range displayed reflects the minimum and maximum annualized salary ASCO expects to provide for a new hire for the position across the U.S. We thoughtfully determine and design offers based on the selected candidate’s relevant experience and qualifications.

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.