International Air Creation Coordinator - Urgent Need

Millenniumsoft; Baltimore (MD); On-site; USD 23,000 - 32,000; Full time

Job summary

Millenniumsoft in Sparks, Maryland, seeks an International Air Creation Coordinator for a 12-month assignment. The role focuses on planning, scheduling, and documenting air-shipment activities, with a pay rate of $20/hr and potential overtime.

The ideal candidate will manage BOLs, support regulatory compliance, and liaise with internal teams, carriers, and freight providers to ensure accurate records and efficient logistics.

Qualifications

• High School diploma or GED is required.
• 1+ year of relevant experience preferred.

Responsibilities

• Schedule air shipments and coordinate bookings with freight forwarders and carriers.
• Monitor shipment status to ensure on-time dispatch, transit and delivery.
• Communicate with customs partners and regulatory agencies for compliance.
• Collaborate with Operations, Transportation, Supply Chain, Customer Service and Carrier teams to resolve issues.
• Produce daily, weekly, and monthly air-shipment activity reports for stakeholders.
• Coordinate with customs, brokers, and FDA for import/export traceability.

Skills

Trailer coordination

BOL processing

Shipping documentation

SAP PGI

Attention to detail

Organization

Communication

Punctuality

Education

High School diploma or GED

Tools

SAP

ERP systems

Job description

Job Title - International Air Creation Coordinator

Job Location - Sparks, Maryland

Duration: 12 Months

Job Description

Pay rate $20/hr.

M-Fri 8:30AM-5PM - possible Overtime

Interviews - video first then in person for final interview

Possible Temp to hire if candidate excels

BG must be cleared prior to starting

3 must haves on the resumes - Seeking a dependable and detail-oriented clerk who can professionally greet and assist truck drivers upon arrival. Responsibilities include coordinating trailer movements, processing Bills of Lading (BOLs), and maintaining accurate shipping documentation. The ideal candidate will have strong attention to detail, be proficient in processing PGI transactions in SAP, and demonstrate excellent organizational and communication skills. Must be punctual, reliable, and willing to work overtime as needed to support business operations.

The International Air Creation Coordinator is responsible for overseeing the planning, scheduling, and documentation associated with air‑based shipping, movement, and logistics activities. This role ensures accurate creation of air shipment records, compliance with regulatory requirements, and efficient coordination between internal teams, carriers, and freight service providers. The position supports timely execution of air transport operations while maintaining high accuracy and customer service levels.

Job Responsibilities

• Schedule air shipments and coordinate flight bookings with freight forwarders, carriers, and third‑party logistics providers.


• Monitor shipment status to ensure on‑time dispatch, transit, and delivery.


• Communicate with customs partners and regulatory agencies to ensure all air shipments meet federal and international compliance requirements.


• Collaborate with Operations, Transportation, Supply Chain, Customer Service, and Carrier Management teams to resolve issues and maintain high service levels.


• Produce daily, weekly, and monthly air‑shipment activity reports for internal stakeholders.


• Arrange for pick-ups with assigned freight forwarders.


• Coordinate with customs, brokers, and FDA for the traceability of import and export shipments.


• Process FedEx, DHL, UPS, and Express Mail shipments and if appropriate, requests FedEx SEDs.


• Provide detailed monthly report of activity with international carriers and customers.


• Process customer orders. Oversee all paperwork associated with all orders and maintain the corresponding files.


• Operate within ERP, TMS, and WMS system.


• Maintain import documentation records for international transportation.


• Coordinate carrier planning and/or special, last minute shipping requests with Transportation and Operations Departments, expediting any order as necessary.


• Schedule shipments in a timely and accurate manner.


• Become knowledgeable of the responsibilities of the other distribution positions to assist in times of urgency, breaks, absences, or vacation.

Education And Experience

• High School diploma or GED, required.


• 1+ year of relevant experience, preferred.

Knowledge And Skills

• Strong proficiency with Microsoft Office and business systems (ERP).Good verbal communication skills.


• Ability to work in a fast-paced distribution environment.


• Ability to read and interpret distribution documents.


• Basic analytical, organizational and prioritization skills.


• General distribution knowledge.

Physical Demands (if applicable)

The physical demands described are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, in accordance with the Americans with Disabilities Act of 1990 and applicable state and local laws. While performing this job, the associate is regularly exposed to episodes of walking, standing, stooping, kneeling, hearing, long episodes of sitting, frequent use of hands and fingers, or typing which can include repetitive motion of the wrists, hands, or fingers.

Work Environment (if applicable)

This position typically works in a normal office environment. The noise level in the work area is quiet to moderate. At times, position may be required to support operational activities in the distribution center.