Internal Only - Public Works Operations Assistant

City of Springfield (MO); Springfield (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

City of Springfield (MO) seeks a Public Works Operations Assistant to provide essential administrative support to the Assistant Director—Public Works Operations. You will coordinate office activities, respond to inquiries, and prepare documents.

Candidates need at least three years of administrative experience, strong organization and communication skills, and proficiency with office software. A CAP is desirable; a valid driver’s license is required; prior experience with budgets and procurement

Qualifications

• At least three years of responsible administrative office work.
• CAP certification is desirable.
• Possess and maintain a valid driver’s license and provide own vehicle for on-the-job transportation.

Responsibilities

• Coordinate office activities and respond to phone, in-person, and digital inquiries.
• Prepare correspondence, reports, forms, and other documents.
• Manage calendars, meetings, appointments, and travel arrangements.
• Maintain files, records, and confidential information.
• Research and compile information for reports and special projects.
• Assist with budgets, expenditures, invoices, requisitions, and purchase orders.
• Provide professional and courteous service to employees, City officials, and the public.

Skills

Organizational skills

Communication skills

Attention to detail

Job description

Help Keep Springfield Moving!

Are you organized, dependable, and great at keeping multiple priorities on track? The City of Springfield is looking for a Public Works Operations Assistant to provide essential administrative support to the Assistant Director of Public Works—Operations.

In this role, you'll help keep the office running smoothly while working with City employees, officials, external contacts, and the public.

This position is open ONLY to current employees of the City of Springfield.

What You'll Do

• Coordinate office activities and respond to phone, in-person, and digital inquiries.
• Prepare correspondence, reports, forms, and other documents.
• Manage calendars, meetings, appointments, and travel arrangements.
• Maintain files, records, and confidential information.
• Research and compile information for reports and special projects.
• Assist with budgets, expenditures, invoices, requisitions, and purchase orders.
• Provide professional and courteous service to employees, City officials, and the public.

What We're Looking For

• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with word processing, spreadsheets, and other computer applications.
• Ability to maintain confidentiality and exercise sound judgment.

Leadership Philosophy

The City of Springfield’s leadership culture is grounded in processes, relationships, and trust. Leaders across the organization operate within the principles of The Trust Edge Framework®, which emphasizes:

Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution, and Consistency

These principles guide how we work together, build relationships, and serve our community.

Experience, Education, and Training

• At least three years of responsible administrative office work.

Licensing/Certification

• Certified Administrative Professional (CAP) is desirable. Possess and maintain a valid driver’s license and provide own vehicle for on-the-job transportation purposes.

For more information on essential functions and other requirements, please see the job description.

The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment.

Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, 417-864-1607, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802.

Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required.

All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.