Internal Communications Specialist

Macalester; Northern (KY); Hybrid; USD 56,000 - 59,000; Full time

Benefits offered by this job

Retirement plan

Vacation and sick time

Health, dental, vision, and life & dis

Health Savings Account

Tuition assistance

Wellness facilities and programs

Job summary

Macalester College is seeking an experienced internal communications professional to execute strategic plans that inform, engage, and connect the campus community. The role sits between the Communications & Marketing team and campus partners to align priorities, stories, and visuals for a well-informed community.

You will coordinate content across Mac Daily, announcements, and digital signage, advise partners on best practices, manage the events calendar, and support the daily internal

Qualifications

• Exceptional writing, editing, and storytelling skills, with ability to tailor messaging to diverse audiences.
• Strong project management and organizational skills coordinating across multiple stakeholders.
• Experience collaborating with creative teams (designers, videographers, photographers) to guide visual content creation.
• Experience managing internal communication channels or newsletters within a complex organization.

Responsibilities

• Coordinates content across internal channels (Mac Daily, internal announcements, digital signage) with Communications & Marketing.
• Acts as strategic advisor to campus partners on best practices for internal audiences.
• Manages the college events calendar with various departments for timely promotion.
• Assists with production of the Mac Daily internal newsletter.
• Participates in team brainstorming to align internal messaging with marketing and external relations.

Skills

Written communication

Editing

Storytelling

Project management

Stakeholder coordination

Collaboration with creatives

Tools

Digital asset management system

Job description

Overview Executes strategic communication plans that inform, engage, and connect the campus community. Serves as a bridge between the Communications and Marketing department and various campus partners. Ensures that institutional priorities, campus stories, and visual content are seamlessly aligned to foster a well-informed community.

Responsibilities & Qualifications

• Coordinates, plans, and distributes content across primary internal communication channels (e.g., Mac Daily, internal announcements, and digital signage) in collaboration with the Communications & Marketing team.
• Acts as a strategic advisor to campus partners on best practices for reaching internal audiences effectively.
• Manages and maintains the college events calendar, collaborating with departments across campus to ensure timely, accurate, and engaging promotion of upcoming activities to the internal community.
• Assists with the production of the daily campus internal newsletter, the Mac Daily.
• Participates actively in team brainstorming sessions to align internal messaging with broader marketing and external relations efforts.
• Serves as the primary point of contact for campus partners requesting photography and visual content support related to campus events and student life.
• Manages the intake, vetting, and scheduling process for campus photo shoots, ensuring alignment with overarching communication goals and strategic priorities.
• Manages permissions (including talent and location releases) prior to handing shoots off to the creative team if required.
• Assists with loading files into Macalester’s digital asset management system when needed.
• Supports the AVP of Communications and Marketing with administrative duties.
• Supports with projects assigned by the AVP of Communications and Marketing.
• Serves on committees (as assigned) as department liaison.
• Monitors departmental email inbox.
• Other duties as assigned.
• Completes other responsibilities as assigned.
• Participates as an active member of the team.
• Participates in department and college activities and supports implementation of shared goals and initiatives.
• Provides backup support to other members of the team.

Required Qualifications:

• Minimum of 3 years of experience in communications, public relations, internal relations, or a closely related field.
• Experience collaborating with creative teams (designers, videographers, photographers) to guide visual content creation.
• Exceptional writing, editing, and storytelling skills, with the ability to tailor messaging to diverse audiences.
• Strong project management and organizational skills with a demonstrated ability to coordinate schedules and logistics across multiple stakeholders.
• Proven experience managing internal communication channels or newsletters within a complex organization (higher education environment preferred).

Compensation:

$56,486.00-$59,054.00 Annually

Union: MAPE Benefits

• 10% employer contributions to the retirement plan.
• Outstanding vacation and sick time packages, plus an additional 10 holidays.
• Competitive health, dental, vision, and life & disability insurance.
• Generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer!

Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details.

Satisfactory completion of a criminal background check is a condition of employment.

Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law. For additional information, see Macalester College's full Notice of Nondiscrimination.

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism. At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences. Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.