Intern, Special Events (Spring 2027)

Wolf Trap Foundation for the Performing Arts; Vienna (VA); On-site; USD 18,000 - 21,000; Part time

Job summary

Wolf Trap Foundation for the Performing Arts is offering an Intern/Apprentice position at the Vienna, VA campus. You will assist the Special Events team in planning, coordinating, and executing major fundraising events that raise millions of dollars annually.

Responsibilities include on-site registration, donor database management, membership fulfillment, and vendor coordination. Requires strong writing and organizational skills; on-site presence is required, with a part-time schedule (up to 21

Qualifications

• Must be an undergraduate student who has completed at least 1 year.
• Excellent writing and communication skills.
• Strong organizational and multitasking abilities.
• Experience with MS Word and Excel; Raiser's Edge helpful.

Responsibilities

• Work with the Special Events team on daily planning, logistics, coordination, and execution of Wolf Trap’s major fundraising events.
• Coordinate setup and on-site registration at events.
• Assist with invitation and RSVP process by managing donor database information.
• Execute membership fulfillment and cultivation events.
• Manage logistics for Facility Rentals projects and events.
• Interact with donors, prospects, and board members on the phone, via email, and on-site at events.
• Support industry research, vendor outreach, and event supplies; assist sponsorships/development and marketing.

Skills

Strong writing

Outstanding communication

Organizational skills

Multitasking

Customer service

Education

Undergraduate student (≥1 year completed)

Graduate student

Recent graduate (≤2 years)

Career-changer enrolled in a degree program

International student (J-1 or F-1)

Tools

MS Word

Excel

Raiser's Edge (helpful)

Job description

Job Details: Job Location: Wolf Trap HeadQuarters - Vienna, VA, Position Type: Intern/Apprentice, Salary Range: Undisclosed

APPLICATION DEADLINE

Applications are accepted and reviewed on a rolling basis. Applications will not be considered after December 1. You must complete your application within three days of starting it for it to be processed.

EXPECTED DURATION

12 weeks (part-time; up to 21 hours/week)

PAY RATE

$13.75/hour

LOCATION

We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment. The Foundation does not offer fully remote work for any positions. Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation. If applicant cannot be onsite on Tuesdays and Wednesdays, an onsite schedule should be discussed if contacted for an interview.

POSITION DESCRIPTION

• Work behind the scenes with the Special Events team, assisting with the daily planning, logistics, coordination, and execution of Wolf Trap’s major fundraising events that help raise $2 million annually. You will also join in on the excitement of planning and coordinating member events and rentals at Wolf Trap’s many unique facilities.
• Coordinate set-up and on-site registration at events
• Assist with event invitation and RSVP process by managing information in the donor database
• Execute membership fulfillment and cultivation events
• Manage logistics for Facility Rentals projects and events
• Interact with donors, prospects, and board members on the phone, through email, and on-site at events
• Other projects include industry research, vendor outreach, organizing and managing event supplies, and assist in areas such as sponsorships/development and marketing.

REQUIREMENTS

• Strong computer skills (MS Word and Excel), experience with Raiser's Edge software is helpful but not necessary
• Outstanding writing, communication, and interpersonal skills
• Efficient organizational skills and ability to multitask with superb attention to detail
• Exceptional customer service skills, creativity, and initiative

PROGRAM ELIGIBILITY

• Undergraduate students (must have completed at least 1 year of undergraduate study)
• Graduate students
• Recent graduates (up to 2 years out of school)
• Career-changers currently enrolled in a degree program
• International students (J-1 or F-1 Visa required)
• Must be physically located in and have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment

PHYSICAL DEMANDS

• Must be able to remain in a stationary position 75 percent of the time
• Constantly operates a computer and other office equipment (i.e. calculator, copier, printer, etc.)
• Occasionally required to walk, stoop, bend and reach with arms
• Lift/move up to 10 pounds infrequently

NOTE ON LOCATION

We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment. The Foundation does not offer fully remote work for any positions. Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation.

EEO STATEMENT

Wolf Trap Foundation for the Performing Arts is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive work environment that embraces and encourages different perspectives. We work to reflect and be representative of the communities in which we serve and in which we reside. Qualified individuals with disabilities and disabled veterans who need assistance or an accommodation in our job application processes should contact [e-mail]. An offer of employment is contingent on successfully passing a background check.