Intern, Program & Portfolio Management

Sabin Vaccine Institute, Inc.; Northern (KY); Hybrid; USD 25,000 - 26,000; Part time

Job summary

Sabin Vaccine Institute, Inc. is offering a hands-on internship in our Research & Development department, focusing on clinical operations, project management, and vaccine development.

You'll gain practical experience while supporting global clinical trials and building skills in cross-functional collaboration. Under the Clinical Project Manager, you'll organize documents, support project management activities, and help develop operational tools.

Qualifications

• Currently enrolled in undergraduate or graduate studies in a relevant field.
• Strong organizational and multitasking abilities.
• High attention to detail and analytical thinking.
• Excellent verbal, written, and interpersonal communication skills.
• Willingness to learn and collaborate in a team environment.

Responsibilities

• Assist Clinical Project Manager with initiatives to improve Clinical Operations processes and document organization.
• Help develop and implement a standardized document organization system.
• Prepare user guidance and reference materials for document management.
• Support centralized Clinical Operations dashboard and update study information and milestones.
• Participate in cross-functional project meetings and document key discussions and actions.
• Provide coordination support: scheduling, minutes, action items, status reporting.
• Assist in preparing project presentations and governance materials.
• Collaborate with Program & Portfolio Management and other stakeholders to support activities.

Skills

Organizational skills

Attention to detail

Analytical thinking

Verbal and written communication

Team collaboration

Education

Pursuing degree in Project Management, Public Health, Life Sciences, Biology, Biomedical Sciences

Tools

Microsoft Office Suite

Microsoft Project

Smartsheet

Job description

Location: Fully remote work, U.S. only in the following states: AR, CA, CO, DC, DE, FL, GA, IL, KS, LA, MA, MD, ME, MI, MO, NC, NH, NY, NJ, OH, OR, PA, SC, TN, TX, VA, WA, WI

Why Sabin:

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate.

Position Summary:

Join our Research & Development department for a hands-on internship where you'll gain practical experience in clinical operations, project management, and vaccine development. Working alongside experienced professionals, you'll support projects that advance global clinical trials while building skills in clinical research, project coordination, and cross-functional collaboration.

Working under the guidance of the Clinical Project Manager, you'll assist with Clinical Operations initiatives, including organizing clinical documentation, supporting project management activities, and supporting the development of operational tools and resources. Throughout the internship, you'll collaborate with the Program & Portfolio Management team and gain exposure to Good Clinical Practice (GCP), International Council for Harmonisation (ICH) guidelines, and Clinical Operations best practices.

Key Responsibilities:

• Assist the Clinical Project Manager with initiatives to improve Clinical Operations processes, including supporting the organization and standardization of clinical study documentation
• Support the development and implementation of a standardized document organization system by assisting with document review, organization, and maintenance activities
• Assist with the preparation of user guidance and reference materials that promote consistent document management practices across Clinical Operations
• Support the development and maintenance of a centralized Clinical Operations dashboard by organizing and updating study information, project milestones, site information, and other project resources
• Participate in cross-functional project meetings to gain exposure to clinical development, project management, and Clinical Operations processes while documenting key discussion points and action items, as appropriate
• Provide project coordination support by assisting with meeting scheduling, meeting minutes, action item tracking, project documentation, status reporting, and maintenance of project management tools
• Assist with preparing project presentations, reports, and other materials that support program planning, governance, and decision-making
• Collaborate with members of the Program & Portfolio Management team and cross-functional stakeholders across Research & Development to support project activities and gain practical experience in a collaborative environment
• There may be opportunities to support additional project management and operational activities based on team needs

Requirements

• Currently enrolled in an undergraduate or graduate degree program in Project Management, Public Health, Life Sciences, Biology, Biomedical Sciences, or a related field
• Good organizational skills with the ability to manage multiple tasks and priorities
• High attention to detail
• Good analytical thinking skills
• Excellent verbal, written, and interpersonal communication skills
• Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Word, OneNote, and Microsoft Teams
• Familiarity with project management tools such as Microsoft Project, Smartsheet, or similar platforms is preferred but not required
• Willingness to learn and collaborate effectively in a team environment
• Available to work 20 hours per week during the Fall Semester

Other:

• Subject to a criminal background investigation
• If selected as final candidate, you must provide an Enrollment verification letter

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. The internship positions are paid the District of Columbia’s current minimum wage of $18.40 hourly.

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.