Intern (m/f/d) - Bid- and Project Management

Quantum-Systems GmbH; Germany (OH); On-site; USD 11,468 - 19,113; Part time

Benefits offered by this job

Flexible working hours

Mobile working

Lunch-Card

Employee events

Job summary

Quantum-Systems GmbH is seeking an intellectually curious Intern in Bid and Project Management to support structured tender and project execution. You will collaborate with Sales, Finance, Operations, and Engineering to standardize processes, automate workflows, and deliver data-driven insights.

You will gain hands-on experience across bid lifecycles, improve transparency, and contribute to KPI tracking and reporting while preparing you for future roles in bid management or program coordination.

Qualifications

• Currently studying Industrial Engineering, Business Administration, Aerospace Engineering, or a comparable field.
• Practical experience in project management or a structured, project-based working environment.
• Strong interest in unmanned systems and ability to collaborate with cross-functional teams.
• Proficient English and German communication and a proactive, independent work style.

Responsibilities

• Support the Bid Management Team during active tenders and projects.
• Track tasks, milestones, deadlines, and responsibilities.
• Coordinate cross-functional activities for structured execution.
• Assist in tender identification, inputs, and consolidating contributions.

Skills

Project management

English communication

German communication

Self-motivation

Education

Industrial Engineering

Business Administration

Aerospace Engineering

Job description

As an Intern in Bid and Project Management, you will support the structured execution and continuous improvement of our tender and project activities, contributing directly to the advancement of cutting‑edge unmanned systems. In this role, you will be involved across the full bid and project lifecycle, supporting the preparation of tenders, internal coordination, and the establishment of operational and data‑driven foundations for successful project execution. You will work closely with stakeholders from Sales, Finance, Operations, and Engineering, supporting not only day‑to‑day bid and project activities but also the standardization, automation, and optimization of processes, tools, and reporting structures. A key aspect of your role will be to help improve transparency, data quality, and workflow efficiency across our bid and project environment. Through hands‑on involvement in process design, tool usage, and reporting, you will gain practical experience in how scalable bid and project organizations operate in a high‑tech, growth‑oriented environment. Your work will have a direct impact on the quality, efficiency, and scalability of our tenders and projects and will prepare you for future roles in bid management, project coordination, or program management.

What is your Day to Day Mission:

Bid & Project Execution Support

• Support the Bid Management Team during active tenders and projects
• Track tasks, milestones, deadlines, and responsibilities
• Support cross‑functional coordination to ensure timely and structured execution
• Prepare and support bid and project review meetings

Tender Identification & Preparation

• Support the identification and screening of relevant tenders via platforms, customer portals, and networks
• Assist in structuring tender inputs across administrative, technical, and commercial sections
• Coordinate and consolidate contributions from Sales, Engineering, Finance, and Operations
• Ensure completeness and consistency of tender submissions

Requirements & Information Structuring

• Extract and structure requirements from tender documents
• Create and maintain compliance tables, requirement overviews, and comparison matrices
• Support the identification of risks, dependencies, open questions, and clarification needs
• Prepare structured inputs for internal alignment and bid decisions

Process Optimization, Automation and Reporting

• Analyze bid and project workflows to identify inefficiencies and automation potential in the context of a scalable Bid Factory
• Support the standardization and automation of recurring tasks, templates, and status reporting
• Contribute to the development of automated KPI tracking, dashboards, and reporting structures to increase transparency
• Support the automation of requirement handling and bid responses through databases, product data repositories, and content blocks
• Support the development of our JIRA and Confluence space for workflow tracking, requirement management, and automated status updates
• Prepare regular and ad‑hoc reports on tender and project activities (pipeline status, workload, deadlines, success rates)
• Support the derivation of insights and improvement recommendations to enable data‑driven management decisions

Tools, Data & Documentation Management

• Maintain structured bid and project data in CRM systems and central databases
• Ensure data consistency, versioning, and traceability across the bid lifecycle
• Maintain and improve templates, documentation standards, and knowledge bases
• Support clean handovers from bid to project execution

What you bring to the team:

• You are currently studying Industrial Engineering, Business Administration, Aerospace Engineering, or a comparable field
• You already have practical experience in project management or a structured, project‑based working environment
• You have a strong personal interest in unmanned systems (Air, Land, Sea)
• Your open, communicative, and professional attitude makes it easy for you to collaborate effectively and be perceived as a reliable internal counterpart
• You are highly self‑motivated and able to take ownership of your responsibilities independently
• You communicate confidently in English and German

Why Quantum-Systems:

We believe in the power of combinedefforts: straightforward tech expertisepaired with a customer‑centric focus.

We are industry pioneerswho are ambitious, bold,and visionary.

We push limits, thinkoutside‑the‑box and strivefor technological excellence toshape the future of aerial data.

We promise to be your runwayfor individual and professionalgrowth.

Our benefits:

Flexible working hours: With trust‑based working hours, you are not only responsible for your working hours, but also for your work‑life balance.

Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.

Stay active: With EGYM Wellpass, you get access to thousands of fitness and sports facilities — and of course, we subsidize the membership.

Corporate Benefits: Your opportunity for attractive offers and discounts from well‑known suppliers and brands, e.g. Adidas, Apple, Expedia.

Employee events: We not only want to grow together, but also celebrate our successes together.

Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.

Company Shuttle: Enjoy our convenient shuttle service that picks you up from Laim in Munich and brings you to our location, with return trips at the end of the workday.

About us:

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take‑off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting‑edge software capabilities, like edge computing and real‑time AI‑powered data processing, Quantum Systems is building next‑generation UAS for clients in defence, security, public sectors.

Our commitment:

We are an open‑minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.