Intermediate Typist Clerk

Heluna Health; Torrance (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Heluna Health in Torrance, CA supports the Safe Harbor Trauma Recovery Center at Harbor-UCLA Medical Center as an intermediate typist clerk. You will assist with clerical tasks to ensure smooth program operations and data accuracy.

The position involves data entry, scheduling, and document preparation under supervision, with emphasis on trauma-informed care and professional communication. Proficiency in MS Office and Adobe Acrobat is required.

Qualifications

• One year of office clerical experience involving typewriting or an AA/Certificate in clerical procedures.
• Typewriting skill: 40 net words per minute.
• Knowledge of data entry, filing, scheduling and document preparation.

Responsibilities

• Enter client data into databases per program protocols and grant funding.
• Manage appointment scheduling, meeting scheduling, and note-taking.
• Type complex charts and forms from rough drafts with high accuracy.
• Check documents for completeness and compliance with requirements.
• Answer basic inquiries and serve as receptionist as needed.
• Maintain records and perform routine clerical controls.
• Operate office equipment (printers, copiers, fax) as required.

Skills

Organizational skills

Interpersonal skills

Verbal communication

Written communication

Trauma-informed care understanding

Education

Certificate or AA degree in clerical procedures/office administration

Tools

Microsoft Office

Adobe Acrobat

Job description

This position is for an intermediate typist clerk who will serve in a supportive role for the Safe Harbor Trauma Recovery Center (TRC) at Harbor-UCLA Medical Center. They will assist in the clerical and administrative duties of the program to ensure proper program functioning.

ESSENTIAL FUNCTIONS

This position will work closely with the Assistant Staff Analyst and under the supervision of the Administrative Directors to support operations of the Trauma Recovery Center at Harbor-UCLA. They will carry out assignments from the staff as described below:

• Enters client data into appropriate databases as required by program protocols and grant funding.
• Performs basic operational duties, including, but not limited to, appointment scheduling and management, meeting scheduling, and note-taking.
• Typewrites complex charts, forms, statistical and similar documents from rough draft requiring skill in arranging tabular material, setting up forms and extreme accuracy in typing.
• Checks documents for completeness, accuracy, and compliance with program and other requirements.
• Answers questions and gives information to the Public concerning such matters as hours, operations, and procedures; acts as special receptionist or counter clerk.
• Keeps records of a nature requiring specialized knowledge, discrimination, and judgment in the selection, compilation, or computation of data to be included.
• Maintains clerical controls where work is divided among personnel performing separate parts of an entire operation.
• Searches records and files for data where judgment and discrimination are required in selecting or abstracting material.
• Answers correspondence requiring the selection of data necessary in formulating the reply, referring unusual cases to a superior for approval.
• Compares or segregates documents in cases where specialized knowledge of the function and more than a routine check for accuracy are involved, as in the auditing of warrants or purchase orders.
• Operates office machines such as printers, copiers, and fax machines incidental to the performance of other duties.
• May routinely access such office equipment as video display terminals, word processors, or personal computers to input data, perform computations, or produce documents not requiring the formatting or programming of such equipment.

JOB QUALIFICATIONS

One year's office clerical experience involving typewriting -OR- A certificate or Associate of Arts degree in clerical procedures or office administration from an accredited college. Typewriting skill: Ability to type at the rate of 40 net words per minute.

Education/Experience

• One year’s office clerical experience involving typewriting, or;
• A certificate or Associate of Arts degree in clerical procedures or office administration from an accredited college.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clear the Live Scan process through Los Angeles County.
• Medical Clearance required.

Other Skills, Knowledge, and Abilities

• Excellent organizational and strong interpersonal skills.
• Must demonstrate an understanding of trauma-informed care.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Proficient with Adobe Acrobat software.
• Knowledge of the functioning of the healthcare setting.
• Strong verbal and written communication skills.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 25 lbs

Push/Pull: Occasionally - Up to 25 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.