Interim Accounts Payable Manager

Spectraforce Technologies; SeaTac (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Interim Accounts Payable Manager in SeaTac, WA to lead day-to-day AP operations during a contract assignment.

The role includes overseeing invoice processing, payments, supplier inquiries, and internal controls to ensure continuity and accuracy. The ideal candidate has 5+ years of progressive AP experience, strong leadership, and hands-on management of high-volume AP.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field; 5+ years AP experience with supervisory experience.
• Strong understanding of end-to-end AP processing, PO/non-PO workflows, supplier management, and internal controls.
• Experience with ERP systems such as Oracle or SAP; excellent problem-solving and leadership skills.

Responsibilities

• Oversee daily AP operations, including invoice intake, processing, validation, matching, coding, approvals, and payment preparation.
• Ensure timely and accurate processing of PO and non-PO invoices; monitor aging and backlogs.
• Lead AP team, manage workloads, and monitor productivity and service levels.
• Resolve supplier inquiries, payment discrepancies, and escalations with stakeholders.
• Support month-end close, accruals, reconciliations, and internal/external audits.

Skills

Accounts Payable management

Team leadership

Process optimization

Vendor relations

Communication

Education

Bachelor's degree in Accounting, Finance, Business Administration, or equivalent

Tools

Oracle ERP

SAP ERP

Job description

Interim Accounts Payable Manager

Location: SeaTac, WA

Duration: 14+ Months

Position Summary

The Interim Accounts Payable Manager is responsible for overseeing day-to-day Accounts Payable operations during the contract assignment, ensuring continuity of operations, timely invoice processing, accurate payments, and adherence to established financial controls and company policies.

This role provides operational leadership and hands-on management of the AP team, overseeing end-to-end invoice processing, supplier inquiries, payment activities, and issue resolution. The position will focus on maintaining service levels, addressing operational challenges, managing priorities, and identifying opportunities to improve efficiency and process consistency.

Key Responsibilities

1. Accounts Payable Operations

• Oversee daily AP operations, including invoice intake, processing, validation, matching, coding, approvals, and payment preparation.
• Ensure timely and accurate processing of PO and non-PO invoices in accordance with established policies and procedures.
• Monitor invoice queues, aging, exceptions, and payment deadlines to ensure timely resolution.
• Manage invoice backlogs, processing priorities, and supplier escalations.
• Ensure critical and time-sensitive supplier payments are appropriately prioritized to support airline operations.

2. Team Leadership & Operational Management

• Provide day-to-day leadership, direction, and support to AP personnel.
• Manage workload distribution, staffing coverage, and resource priorities.
• Monitor team productivity, service levels, and processing performance.
• Provide guidance on complex invoice issues, discrepancies, and escalations.
• Promote consistent application of AP procedures and internal controls.

3. Supplier & Stakeholder Management

• Oversee resolution of supplier inquiries, payment discrepancies, and outstanding invoice issues.
• Partner with Supply Chain, Treasury, Accounting, and business stakeholders to resolve invoice and payment matters.
• Maintain effective supplier relationships and ensure timely communication and follow-up.
• Support timely resolution of issues affecting critical operational suppliers.

4. Financial Controls & Accounting Support

• Ensure compliance with AP policies, approval authorities, segregation of duties, and internal controls.
• Oversee supplier master data processes and appropriate supporting documentation.
• Support month-end and year-end close activities, including AP accruals, reconciliations, and reporting.
• Assist with internal and external audit requests and ensure appropriate documentation is maintained.

5. Reporting & Process Improvement

• Monitor AP performance metrics, including invoice aging, processing cycle times, exception rates, payment timeliness, and productivity.
• Provide regular updates on AP operations, outstanding issues, and performance to management.
• Identify process inefficiencies, operational risks, and opportunities to improve accuracy and efficiency.
• Recommend practical improvements to workflows, procedures, and automation opportunities.
• Support ERP enhancements, process improvement initiatives, and transformation activities as needed.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent relevant experience preferred.
• Typically 5+ years of progressive Accounts Payable experience, including supervisory or management experience.
• Demonstrated experience managing high-volume AP operations and leading AP teams.
• Strong understanding of end-to-end invoice processing, PO and non-PO workflows, supplier management, payment processing, and internal controls.
• Experience with ERP systems such as Oracle, SAP, or similar financial platforms.
• Strong problem-solving, organizational, communication, and leadership skills.
• Ability to manage competing priorities, resolve operational issues, and work effectively in a fast-paced environment.

Preferred Qualifications

• Experience in the airline, aviation, transportation, or other complex operational industries.
• Experience managing AP operations across multiple locations, business units, or legal entities.
• Experience with ERP implementations, process improvements, and invoice automation.
• Ability to quickly assess existing processes and establish operational priorities.

Key Success Measures

• Continuity of AP operations and achievement of established service levels.
• Timely and accurate invoice processing and supplier payments.
• Reduction of invoice backlogs and aging items.
• Effective resolution of supplier and internal stakeholder escalations.
• Consistent application of financial controls and AP procedures.
• Accurate and timely month-end close support.
• Identification and communication of practical process improvement opportunities.