Intellectual Property Docketing Specialist

Taft Stettinius & Hollister LLP; Florida; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

E-Verify participation

Equal Opportunity Employer

Job summary

Taft Stettinius & Hollister LLP seeks an IP Docket Specialist to manage U.S. and international patent deadlines and maintain the IP docketing system.

The role supports attorneys and IP professionals with timely reporting and accuracy, requiring keen attention to detail and strong organizational skills. The candidate should have extensive docketing experience, especially with patent processes and Foundation IP (FIP).

Qualifications

• Bachelor’s degree preferred; education beyond high school considered.
• 5+ years of patent docketing experience preferred.
• Experience with Foundation IP (FIP) docketing system preferred.

Responsibilities

• Coordinate IP docketing for U.S. and international portfolios, focusing on patent prosecution.
• Monitor filing, response, and deadlines; ensure timely actions by attorneys and team.
• Prepare and distribute docket reports; maintain direct contact with internal clients.
• Enter, update, audit, and clear deadlines in Foundation IP (FIP).
• Audit docketing data and create specialized reports; manage docket trends.

Skills

Patent docketing

U.S. patent terminology

Prosecution procedures

Docketing software

Foundation IP (FIP)

Microsoft Office

Communication skills

Organization

Confidential information handling

Education

Bachelor’s degree

Tools

Foundation IP (FIP)

Job description

Taft is seeking an Intellectual Property (“IP”) Docket Specialist to join our team.

We are seeking an experienced IP Docket Specialist with a strong background in patent docketing to support the firm’s Intellectual Property Docketing Team. The IP Docket Specialist is responsible for accurately managing U.S. and international patent deadlines, maintaining the integrity of the firm’s IP docketing system, supporting attorneys and IP professionals, and ensuring timely completion and reporting of docketed deadlines. This position requires exceptional attention to detail, strong organizational skills, and the ability to manage a high volume of time-sensitive matters. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

• Coordinate all aspects of IP docketing for U.S. and international IP portfolios, with a primary focus on patent prosecution matters.
• Monitor and maintain critical filing, response, and statutory deadlines to ensure timely action by attorneys and IP team members.
• Prepare and distribute docket reports as requested by attorneys and legal teams to ensure that all deadlines are met. Maintain direct contact with internal clients to ensure daily docket deadlines are satisfied.
• Enter, update, audit, and clear filing deadlines, reminders, and related docket activities in the firm’s docketing system Foundation IP (FIP).
• Maintain a thorough knowledge of the docket database to create specialized reports and make appropriate changes, as necessary.
• Assist with the intake, review, and auditing of transferred Intellectual Property matters and electronic case records.
• Review incoming correspondence and filings for docketing requirements and ensure appropriate deadlines and activities are entered accurately and timely.
• Maintain knowledge of trends, developments, and legislative rulings impacting all IP procedures and regulations.
• Communicate with the USPTO and, as appropriate, foreign intellectual property offices or other relevant authorities to confirm procedural requirements and deadlines.
• Identify opportunities to improve docketing policies, procedures, and workflows and recommend operational enhancements.

Knowledge, Skills, and Abilities:

• Strong knowledge of U.S. patent terminology, prosecution procedures, and statutory and procedural deadlines.
• Working knowledge of foreign patent prosecution procedures, deadlines, and docketing requirements.
• Advanced knowledge of docketing software. Foundation IP (FIP) is preferred.
• Knowledge of federal, state, and local intellectual property laws and regulations.
• Strong working knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Strong written and verbal communication skills.
• Strong organizational skills.
• Strong problem-solving skills.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to work independently and under own direction and initiative.
• Ability to handle and maintain confidential information.

Qualifications:

• Some education beyond high school required; bachelor’s degree strongly preferred.
• At least seven (5) years of related patent docketing experience preferred.
• Experience with Foundation IP (FIP) docketing system preferred.

Taft is an Equal Opportunity Employer.

The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.

Taft Stettinius & Hollister LLP participates in E-VERIFY.