Integration Control Specialist

Penn Medicine; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading academic medical center is seeking an Integration Control Specialist to join the Materials Management Team. Responsibilities include resolving invoice discrepancies, managing supply chain issues, and ensuring customer satisfaction through effective communication and collaboration with internal departments and vendors.

Qualifications

• At least 2 years of experience with supply chain processes.
• Proficiency in Microsoft Office suite and attention to detail is crucial.

Responsibilities

• Resolve issues with Purchase Orders, including cost messages and invoice rejections.
• Coordinate with vendors and departments to resolve invoice and receipt issues.

Skills

Attention to detail

Problem-solving skills

Knowledge of Accounts Payable procedures

Ability to communicate effectively

Education

H.S. Diploma/GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Adobe Creative Suite

Job description

Join to apply for the Integration Control Specialist role at Penn Medicine, University of Pennsylvania Health System.

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines.

The Integration Control Specialist is a key member of the Materials Management Team, responsible for assisting departments, customers, and vendors with issue resolution, including resolving discrepant invoices, validating unmatched receipts/invoices, and managing related processes. They work closely with personnel handling receipts, credit holds, add-on costs, matching issues, and units of measure.

Key Responsibilities:

• Resolve issues with Purchase Orders, including cost messages and invoice rejections.
• Identify line mismatches and entry errors.
• Respond proactively to inquiries, resolve discrepancies, and communicate with management.
• Coordinate with vendors and departments to resolve invoice and receipt issues.
• Support Supply Chain users and manage reports related to inventory and invoices.
• Understand purchase order details, including UOM, pricing, and vendor billing, and execute necessary corrections.
• Meet departmental metrics for aging requests and resolve invoice issues within 60 days.
• Collaborate with the Supply Chain Information Systems team on system issues and updates.
• Provide excellent customer service and build relationships with requestors and internal departments.

Minimum Requirements:

• H.S. Diploma/GED.
• At least 2 years of experience with supply chain processes.

Required Skills:

• Proficiency in Microsoft Outlook, Excel, Word, and Adobe Creative Suite.
• Attention to detail and problem-solving skills.
• Knowledge of Accounts Payable procedures.
• Ability to work independently, communicate effectively, and adapt in a dynamic environment.

We are committed to diversity and equal opportunity in employment. Join us to make a difference in healthcare.