Integrated Scheduler

vTech Solution; Olympia (WA); On-site; USD 120,000 - 150,000; Full time

Job summary

vTech Solution is seeking a senior Integrated Scheduler to own and manage the program-level schedule for a large IT modernization effort in Washington. You will develop, track, and govern schedules across multiple workstreams, using MS Project and PMO standards to ensure schedule integrity.

You will mentor teams on scheduling best practices, produce regular reports for leadership, and manage risks and changes in a fast-paced, multi-year environment.

Qualifications

• Bachelor's or Master's degree in project management, IT, or related field, or equivalent experience.
• 10+ years of progressive experience in project or program schedule management, including work on large IT modernization programs.
• Expert-level proficiency in Microsoft Project with CP/critical path analysis, resource leveling, baseline management and reporting.

Responsibilities

• Develop and maintain a comprehensive program-level integrated schedule using Microsoft Project with critical path analysis and milestone tracking.
• Collaborate with project managers, leads, SMEs, and agency staff to monitor and elevate schedule risks and issues.
• Provide expert-level schedule management leadership and maintain schedule integrity across all workstreams.
• Coach teams on Microsoft Project best practices and schedule performance monitoring and reporting.
• Prepare and deliver schedule reports and presentations for program leadership and stakeholders.
• Log, monitor, and manage schedule risks, issues, and scope changes with mitigation strategies.

Skills

Microsoft Project

PMO experience

Leadership

Risk management

Education

Bachelor's or Master's in project management/IT

Tools

Microsoft 365 suite

Job description

Job Summary

The Integrated Scheduler is a senior-level role responsible for developing, managing, and maintaining the integrated schedule for a large-scale IT modernization program. This position requires expert proficiency in Microsoft Project, strategic planning skills, and the ability to collaborate with diverse teams to ensure schedule integrity, risk mitigation, and effective reporting across multiple concurrent workstreams within a complex, multi-year environment.

Responsibilities

• Develop and maintain a comprehensive program-level integrated schedule using Microsoft Project, including critical path analysis, resource constraints, and milestone tracking.
• Collaborate with project managers, leads, subject matter experts, and agency staff to monitor, track, and elevate schedule risks and issues.
• Provide expert-level schedule management leadership and maintain schedule integrity across all workstreams.
• Coach and transfer knowledge on Microsoft Project best practices, schedule performance monitoring, and reporting to project management teams.
• Prepare and deliver schedule reports and presentations for program leadership, governance groups, and stakeholders.
• Log, monitor, and manage schedule risks, issues, and scope changes, proposing mitigation strategies as necessary.
• Coordinate schedule-related activities and documentation in alignment with program governance and quality standards.
• Participate in governance and stakeholder meetings, representing the schedule management function and supporting program decision-making.
• Develop and maintain a Schedule Management Plan documenting tools, processes, and reporting cadences.

Required Skills & Certifications

• Bachelor's or Master's degree in project management, Business Administration, Information Technology, or related field, or equivalent experience.
• Minimum 10 years of progressive experience in project or program schedule management, including 5 years on large-scale IT modernization programs.
• Expert-level proficiency in Microsoft Project, including critical path analysis, resource leveling, baseline management, and schedule reporting.
• Experience developing integrated schedules across multiple concurrent workstreams with resource constraints and dependencies.
• Strong risk and issue management capabilities related to scheduling.
• Experience working within PMOs on large government or enterprise technology programs.
• Ability to coach and mentor project teams on scheduling best practices.
• Proficiency with Microsoft 365 suite (Project, Teams, SharePoint, Excel, Word, PowerPoint).
• Current Project Management Professional (PMP) certification or equivalent, maintained throughout the contract term.
• Strong strategic planning, leadership, and communication skills.

Preferred Skills & Certifications

• Experience working in matrixed environments involving contractors, vendors, and government resources.
• Proven ability to communicate complex schedule and project management information clearly to diverse audiences.
• Demonstrated facilitation and relationship-building skills with diverse stakeholder groups.
• Experience preparing professional-quality schedule reports and status materials independently.

Special Considerations

• Must maintain PMP certification in good standing throughout the statement of work (SOW) term.
• Work involves coordination with multiple stakeholders in a large, complex government program.
• May require onsite attendance at meetings as directed by program leadership.
• Ability to work in a fast-paced, high production environment managing multiple priorities.

Scheduling

• Work schedule aligns with program governance and leadership meetings, including participation in regular onsite meetings as required.
• Expected to produce and distribute weekly and monthly schedule reports in coordination with program leadership.