Integrated Absence Manager

New York Life Insurance Co.; United States; Remote; USD 50,000 - 65,000; Full time

Job summary

New York Life Insurance Co. is seeking an Integrated Absence Manager to oversee a caseload of leave and Short-Term Disability cases, evaluating eligibility, gathering medical information, and applying contractual provisions in a compliant manner.

This fully remote role requires coordinating with claimants, employers, and healthcare professionals to ensure timely absence administration, accurate payments, return-to-work planning, and clear written and verbal updates.

Qualifications

• HS Diploma or GED required; Bachelor’s degree strongly preferred.
• 2+ years’ experience administering disability programs.
• Experience with FMLA and/or state Leaves.
• Proficiency with MS Office applications (Word, Outlook, Excel).
• Strong critical thinking, analytical and investigative skills.

Responsibilities

• Manage a caseload of Absence, STD, PFML, FMLA, CPL, and ADA cases with service excellence.
• Verify eligibility, collect medical information, apply contractual provisions and ensure compliance.
• Evaluate information to determine claim and leave decisions and ensure timely payments.
• Coordinate multiple leave and disability plans using integrated technology.
• Communicate with claimants, employers and medical professionals to gather information and manage processes.
• Respond to inquiries within established timeframes and maintain clear documentation.
• Collaborate with clients and Vocational Rehabilitation Counselors for return-to-work planning.
• Maintain compliance with NYL policy and corporate guidance.

Skills

MS Office proficiency

Analytical thinking

Communication skills

Multitasking

Customer focus

Education

HS Diploma or GED

Bachelor’s degree preferred

Tools

MS Office

Job description

Location Designation: Fully Remote

Group Benefit Solutions delivers comprehensive insurance and absence management solutions for mid-sized and large companies. Our work fosters a healthier, happier, and more secure workforce, contributing to New York Life’s legacy of being there when we’re needed most. Here, you'll design, implement, and support these solutions directly impacting employees’ lives. At our core, we provide financial security and peace of mind to people through our absence, accident, disability, voluntary benefits, and life insurance solutions.

Role Overview

As an Integrated Absence Manager, you will be assigned a caseload of concurrent cases (paid/unpaid leave and Short-Term disability plans) managing all aspects of an employee’s absence. The Integrated Absence Manager will conduct thorough investigations, determine eligibility for our customers, provide ongoing Absence administration, and communicate decisions and status updates. This role is responsible for collaborating with customers, health care providers and clients to ensure timely, accurate Absence administration and payments. Upon approval of Absences, you will provide ongoing Absence management services, assist with return-to-work needs, and communicate decisions and status updates with customers and clients both verbal and written.

The Integrated Absence Manager plays a critical role in executing the New York Life Group Benefit Solutions (GBS) promise to our customers and has a direct impact on our customers in the moments that matter. The ability to work in a fast-paced and detail-oriented environment while integrating knowledge of medical conditions, customer contracts, New York Life GBS, and corporate compliance are critical for success.

What You’ll Do

• Responsible for managing a caseload of Absence cases including the management of Short-Term Disability (STD), Paid Family Medical Leave (PFML), Family Medical Leave Act (FMLA), Company Paid Leave (CPL), and Americans with Disability Act of 1990 (ADA) and providing service excellence to GBS customers.
• Own and review assigned cases. This includes verifying eligibility, capturing medical information, applying appropriate contractual provisions, following legal guidelines, and leveraging expert resources.
• Evaluate available information to make claim and leave determinations within compliance guidelines; pay all covered claims accurately and timely.
• Coordinate multiple leave and disability plans using integrated technology.
• Support ongoing claim management including extensions and reviewing of additional information as needed to support ongoing claim decisions.
• Effectively communicate with claimants, employers, and various medical professionals both verbally and in writing to gather information regarding the application for, payment of, and ongoing management of short-term disability benefits and applicable leave plans.
• Respond to all telephonic and email inquiries within customer service protocols and adhere to standard timeframes for processing mail, tasks, and outliers. Execute all customer performanceguarantees as defined.
• Document clear absence notes in the system based on medical received or conversations with the customer, provider, and client.
• Proactively work directly with clients and Vocational Rehabilitation Counselors to facilitate return to work either on a full-time or modified duty basis.
• Network with both customers and physicians to medically manage claims from initial medical requests to reviewing and evaluating ongoing medical information.
• Execution of New York Life and Corporate Compliance, Policies and Procedures and best practices.
• Ongoing development via training associated with role and business unit objectives.

What You’ll Bring

• HS Diploma or GED required. Bachelor’s degree strongly preferred.
• 2+ years’ experience administering Disability strongly preferred.
• Experience administering FMLA and/or State Leaves experience strongly preferred.
• Proficiency with MS Office applications is required (Word, Outlook, Excel.).
• Must be technically savvy with the ability to toggle between multiple applications and/ or computer monitors simultaneously.
• Strong critical thinking, analytical, and investigative skills; ability to gather information, analyze facts, and draw conclusions.
• Ability to understand complex absence scenarios and apply them to work.
• Ability to work with a bias for action and be a self-starter with a customer-focus mindset.
• Effective interpersonal, written, and verbal communication skills including the ability to articulate complex claim scenarios and translate them to easily understandable for customers and clients.
• Must be technically savvy with the ability to toggle between multiple applications and/ or computer monitors simultaneously.
• Attention to detail is critical to effectively handlethe technical aspects of the job.
• Excellent planning, time management and organizational skills. Ability to manage multiple and changing priorities.
• Strong critical thinking and analytical skills to effectively multi-task and prioritize work to meet tight deadlines.
• Strong negotiation skills.
• Must be able to work with urgency and be a self-starter with a customer focus mindset.
• Ability to build and maintain effective relationships.
• Knowledge of legal liability, insurance coverage and medical terminology is helpful.
• A proven track record of successfully driving results in a complex matrix environment is required.
• Ability to work well under pressure.

Pay Transparency

Salary range: $50,000-$65,000

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications, and job location. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

Our Diversity Promise

We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation . We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com .