Intake Supervisor

Pathways Forward; Harrisburg, Northern (Dauphin County, KY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Pathways Forward invites applications for an Intake Supervisor in the Mental Health Department. The role leads intake operations in the Harrisburg office, supervising staff, ensuring timely referrals, and maintaining regulatory compliance.

Requirements include a bachelor’s degree in sociology or related field and 7 years of direct care experience (or an RN with 3 years). The position is full-time, with a day shift schedule in Harrisburg, PA.

Qualifications

• Bachelor's degree in sociology, social welfare, or related field.
• 7 years of direct care experience or an RN with 3 years of experience.
• Experience in intake, admissions or case management preferred.

Responsibilities

• Oversee day-to-day operations of the intake department for timely referrals.
• Review intake documentation for clarity, clinical accuracy, and regulatory compliance.
• Coordinate intake scheduling to ensure staffing coverage for walk-ins and appointments.
• Supervise intake staff and conduct structured monthly supervision.
• Serve as on-call supervisor for emergencies during intake.

Education

Bachelor's degree in sociology, social welfare, or related field

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

Job Opportunity: Intake Supervisor- Mental Health Department

Location: Pathways Forward

Job Type: Full-time, Management

Pay Range: $50,000-$60,000

Schedule: Monday to Friday, Day Shift

We are seeking a dedicated and experienced Intake Supervisor to lead and oversee the day-to-day operations of the Intake Department within Pathways Forward. This leadership role is responsible for supervising intake case management staff while ensuring high-quality, compliant, and coordinated mental health services.

Position Overview

Under the supervision of the Deputy Director of Mental Health Services, the Intake Supervisor provides leadership, clinical coordination, and administrative oversight for the intake and admission functions within the Harrisburg Office. This is an exempt role and is not eligible for bargaining unit status.

What We Offer:

• Purpose-Driven Work: Be part of a team dedicated to positive change and meaningful impact.
• Flexibility: We value your work/life balance and work with you to accommodate your needs.
• Generous Paid Time Off: Enjoy 10 paid holidays, 4 personal days, vacation, and sick leave that increase with years of service. Celebrate your birthday with a paid day off after probation!
• Comprehensive Benefits Package: FREE Medical, prescription, dental and vision plan, retirement plan, life insurance, and short-term disability coverage.
• Additional starting salary incentives are available for Master’s degrees and bilingual/ASL skills.
• Student Loan Forgiveness: Qualify for student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).
• Supportive Team Environment: Join a mission-driven team committed to exceptional collaboration and support.

Intake & Admissions Management

• Oversee the day-to-day operations of the intake department to ensure timely access for incoming referrals.
• Review and approve all intake documentation to ensure clarity, clinical accuracy, and adherence to regulatory standards.
• Coordinate and monitor the intake schedule to ensure consistent staffing coverage for walk-ins and scheduled appointments.
• Assign intakes to staff and monitor completion timeframes to meet agency and county performance standards.
• Serve as a primary contact for referral sources, mental health providers, and community agencies regarding initial access to services.
• Ensure that every individual receives an initial financial liability determination and health insurance verification at the time of intake.
• Oversee the initial collection and entry of Social Determinants of Health (SDOH), POMS data, and initial clinical diagnoses.
• Monitor MA eligibility for new cases and facilitate the initial application process for Medical Assistance where required.
• Verify that necessary Release of Information (ROI) forms and essential intake paperwork are completed and entered correctly.
• Collaborate with the BSU Coordinator to manage the transition of cases from intake to ongoing administrative case management.

Leadership & Supervision

• Supervise the caseworkers and administrative staff assigned to the Harrisburg intake department.
• Conduct structured monthly supervision to review work quality, documentation standards, and performance metrics.
• Co-conduct staff meetings in collaboration with leadership and communicate operational updates.
• Serve as the on-call supervisor as assigned and guide staff through emergency situations or commitment proceedings during the intake phase.
• Perform other duties as assigned by the Deputy Director of Mental Health Services.

Requirements

• Accessibility to a reliable vehicle is necessary.
• Act 33 and 34 Clearancesrequired.

Preferred Experience & Training:

• Bachelor's degree in sociology, social welfare, or related field; and seven (7) years of direct care experience.
• Minimum Experience and Training: Bachelor's degree in sociology, social welfare, or related field; and two (2) years of direct care experience; OR an RN with three (3) years of experience.

This is a confidential management position and not eligible for bargaining unit status

Pathways Forward is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.