Intake Specialist

Nine Engineering; Tohatchi (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Nine Engineering is seeking an Intake Specialist to be the first contact for project requests and permitting submissions in Plantation, FL. You will gather, review, and organize all incoming documentation to ensure completeness and compliance before handing off to design and permitting teams.

You will verify information, communicate with clients and engineers, and maintain tracking records to keep projects moving smoothly and on schedule.

Qualifications

• Education: High school diploma required; associate degree or administrative/technical training preferred.
• Experience: 1–3 years of administrative, project coordination, permitting, or customer service experience.
• Experience in telecommunications, utilities, engineering, or construction is a plus.

Responsibilities

• Receive, review, and process all incoming project requests, permits, and documentation from clients, municipalities, and internal teams.
• Verify that submitted information is complete, accurate, and meets project requirements before assigning it to design or permitting staff.
• Communicate with clients, engineers, and team leads to request missing information or resolve discrepancies.
• Organize and categorize project materials, including drawings, scope documents, specifications, and forms.
• Enter project data into tracking systems and maintain updated records for project status and deadlines.
• Coordinate with design, MOT, and permitting teams to ensure smooth transition of newly assigned work.
• Monitor submission queues and prioritize intake based on deadlines, workload, and client requirements.
• Assist with generating intake logs, reports, and updates for management.
• Maintain strong attention to detail and ensure documentation meets compliance standards.

Skills

Attention to detail

Organizational abilities

Communication skills

Interpret project documents

Multitasking

Prioritization

Meet deadlines

Education

High school diploma

Associate degree or administrative/technical training

Tools

Microsoft Office

PDF handling

Document management

Job description

Ready to keep our projects organized, accurate, and moving forward?

About Nine Engineering

Nine Engineering specializes in design, drafting, permitting, and construction support services for the gas distribution and telecommunications industries. We partner with utilities, contractors, and municipalities to deliver accurate, compliant, and high-quality project packages. Our team values precision, communication, and seamless coordination across all stages of a project.

Position Overview

We’re seeking a detail-oriented Intake Specialist to serve as the first point of contact for new project requests and permitting submissions. In this role, you will gather, review, and organize all incoming project documentation to ensure completeness, accuracy, and compliance before handing off to design and permitting teams. If you excel at documentation, communication, and maintaining workflow efficiency, this position offers a critical role in keeping projects moving smoothly and on schedule.

Intake Specialist – Gas & Telecommunications Project Support

Location

Plantation, FL

Job Type

Full-time

What you'll do

• Receive, review, and process all incoming project requests, permits, and documentation from clients, municipalities, and internal teams.
• Verify that submitted information is complete, accurate, and meets project requirements before assigning it to design or permitting staff.
• Communicate with clients, engineers, and team leads to request missing information or resolve discrepancies.
• Organize and categorize project materials, including drawings, scope documents, specifications, and forms.
• Enter project data into tracking systems and maintain updated records for project status and deadlines.
• Coordinate with design, MOT, and permitting teams to ensure smooth transition of newly assigned work.
• Monitor submission queues and prioritize intake based on deadlines, workload, and client requirements.
• Assist with generating intake logs, reports, and updates for management.
• Maintain strong attention to detail and ensure documentation meets compliance standards.

What we’re looking for

Why Join Nine Engineering?

• Education: High school diploma required; associate degree or administrative/technical training preferred.
• Experience:
  • 1–3 years of administrative, project coordination, permitting, or customer service experience.
  • Experience in telecommunications, utilities, engineering, or construction is a plus.
• Skills:
  • Exceptional attention to detail and organizational abilities.
  • Strong communication skills for working with clients and internal teams.
  • Ability to interpret basic project documents, forms, and plans.
  • Proficiency with Microsoft Office, PDFs, and digital file management.
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Bonus Points For:
  • Experience with permitting portals or utility submission platforms.
  • Familiarity with gas and telecom design workflows.
  • Experience managing high-volume documentation or intake queues.
  • Basic knowledge of engineering drawings or MOT plans.
  • Competitive pay and opportunities for growth.
  • A collaborative team environment with clear processes and support.
  • Opportunity to be part of essential infrastructure projects.
  • Gain hands-on experience coordinating with design, permitting, and field teams.
  • Receive, review, and process all incoming project requests, permits, and documentation from clients, municipalities, and internal teams.
  • Verify that submitted information is complete, accurate, and meets project requirements before assigning it to design or permitting staff.
  • Communicate with clients, engineers, and team leads to request missing information or resolve discrepancies.
  • Organize and categorize project materials, including drawings, scope documents, specifications, and forms.
  • Enter project data into tracking systems and maintain updated records for project status and deadlines.
  • Coordinate with design, MOT, and permitting teams to ensure smooth transition of newly assigned work.
  • Monitor submission queues and prioritize intake based on deadlines, workload, and client requirements.
  • Assist with generating intake logs, reports, and updates for management.
  • Maintain strong attention to detail and ensure documentation meets compliance standards.