Document Control Specialist

AccruePartners; Town of Florida (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Cross‑team collaboration

Hands-on with enterprise DMS

Exposure to engineering assets

Job summary

AccruePartners is seeking a detail‑oriented professional to maintain and organize engineering drawings, manuals, and reports. The role focuses on extracting metadata and updating enterprise document management systems to ensure accuracy and accessibility.

You will coordinate reviews with engineering and asset teams, handling metadata, classifications, and documentation workflows to support ongoing maintenance and asset lifecycle activities.

Qualifications

• Experience supporting engineering documentation and records management.
• Proficiency with document management systems such as CastPro or Maximo.
• Strong organizational and communication skills; able to manage multiple priorities.

Responsibilities

• Maintain and organize engineering drawings, manuals, and reports.
• Extract and enter metadata into enterprise document management systems.
• Coordinate document reviews across multiple stakeholders to support timelines.
• Ensure accuracy, accessibility, and searchability of critical records.

Skills

Attention to detail

Document management

Maximo

CastPro

MS Office & Acrobat

Education

Bachelor's degree in a related field

Tools

CastPro

Maximo

Job description

THE TEAM YOU WILL BE JOINING

• Join a technical operations team responsible for maintaining engineering documentation supporting critical transmission infrastructure.


• Partner with engineering, asset management, manufacturers, and other technical stakeholders to ensure equipment documentation is accurate, organized, and easily accessible.


• Support the lifecycle of major transmission assets by managing technical records that are essential for maintenance, troubleshooting, and future equipment replacements.


• Become part of a collaborative environment where attention to detail and data accuracy directly support engineering and operational success.

THE TEAM YOU WILL BE JOINING

• Join a technical operations team responsible for maintaining engineering documentation supporting critical transmission infrastructure.


• Partner with engineering, asset management, manufacturers, and other technical stakeholders to ensure equipment documentation is accurate, organized, and easily accessible.


• Support the lifecycle of major transmission assets by managing technical records that are essential for maintenance, troubleshooting, and future equipment replacements.


• Become part of a collaborative environment where attention to detail and data accuracy directly support engineering and operational success.

LOCATION

• Hybrid work schedule based in Lake Mary, Florida, Charlotte or Raleigh, NC.

What They Offer You

• Opportunity to work closely with engineering and technical teams supporting large-scale infrastructure projects.


• Hands-on experience with enterprise document management and asset management systems.


• Exposure to engineering drawings, technical reports, equipment documentation, and metadata management.


• A role where organization, accuracy, and process improvement have a direct impact on business operations.


• The chance to build expertise within a highly technical, engineering-focused environment.

WHY THIS ROLE IS IMPORTANT

• Ensure critical engineering documentation is properly organized, indexed, and searchable for future maintenance, troubleshooting, and equipment replacement.


• Maintain the integrity of technical records by accurately extracting and entering metadata into enterprise document management systems.


• Coordinate engineering document reviews across multiple technical stakeholders to support project timelines and documentation quality.


• Improve the accessibility and reliability of engineering information while supporting efficient business and engineering operations.


• Help maintain documentation standards that support long-term asset management and operational excellence.

THE BACKGROUND THAT FITS

• Experience supporting engineering documentation, document control, records management, technical administration, or similar functions.


• Strong attention to detail with experience organizing technical drawings, manuals, test reports, or engineering documentation.


• Experience working with document management systems, engineering databases, or asset management platforms such as CastPro, Maximo, or similar tools.


• Ability to extract, organize, and validate technical metadata with a high level of accuracy.


• Basic understanding of engineering drawings, technical reports, instruction manuals, and related documentation.


• Proficiency with Microsoft Office, Adobe Acrobat Pro, Excel, Outlook, and general file management.


• Strong organizational, communication, and time management skills with the ability to manage multiple priorities independently.


• Experience supporting engineering, utilities, manufacturing, industrial, construction, or other technical environments is highly preferred.


• Familiarity with transmission or electrical equipment is a plus but not required.

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