Intake Coordinator-Acute

InfuCare Rx®; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

InfuCare Rx is a leading home infusion provider offering IV therapy and specialty pharmacy services in the homecare setting. The Intake Coordinator will facilitate all intake phases, verify benefits, and provide patient financial counseling while coordinating with caregivers and physicians.

The role requires reviewing coverage rules, obtaining prior authorizations, and maintaining accurate records. Strong communication and HIPAA compliance are essential to support our infusion team and patients.

Qualifications

• Experience in intake coordination and benefits verification.
• Ability to obtain prior authorizations and medical necessity certificates when needed.
• Familiarity with pharmacy management software for infusion.
• Excellent written and verbal communication skills.

Responsibilities

• Verify insurance coverage and determine benefits for infusion services.
• Obtain prior authorizations and certificates of medical necessity as required.
• Coordinate with physicians, caregivers and care teams to ensure smooth intake.
• Maintain accurate records and ensure confidentiality per HIPAA.

Skills

Intake coordination

Insurance verifications

HIPAA compliance

Microsoft Office

Communication skills

Education

High School Diploma

College degree preferred

Tools

CPR+ Pharmacy Management System

Job description

WEEKEND ONLY

InfuCare Rx is a leading home infusion provider accredited by URAC and ACHC offering a specialized approach to caring for patients in need of IV therapy and specialty pharmacy services in the homecare setting. We have created an ethical, team oriented, and quality work environment for our employees that cultivates achievement and success.

Job Description

The Intake Coordinator will facilitate all phases of intake to include benefits verification, authorization, and patient financial counseling while coordinating needed interaction with Caregivers, Physicians, and other internal/external stakeholders during the execution of these functions. This person will collaborate with the healthcare team to provide exceptional value to our customers.

Primary Responsibilities

• Must be experienced with insurance coverage for infusion, specific health plans, and have familiarity with key requirements necessary for accurate benefit checks and authorizations.
• Able to accurately identify guidelines, coverage rules, and obtain prior authorization as well as certificates of medical necessity when needed.
• Have experience with Pharmacy management software for infusion.
• Ability to maintain accurate and complete records.
• Communicates and resolves problems with patients/customers, physicians’ offices, referral sources, third party insurance companies, Medicaid, and Medicare.
• Proven track record and ability to work with reporting to follow up on prior authorizations.
• Ability to assess what is needed and work effectively with all members of the Infusion Team including Pharmacists, Nurses, IV Pharmacy Technicians, and Drivers to accomplish goal.
• Team player willing to assist with office duties like filing, putting together charts and other duties as assigned.
• Assists with answering and directing phone calls.
• Ability to work effectively with revenue team to maximize billing and collection of insurance claim receivables.
• Desire to educate themselves on the scope of services that are available through company and understand basic drug terminology and therapies/services provided.
• Actively support company mission, organizational/departmental policies, and procedures.
• Presents a professional appearance and approach with members and other employees; demonstrates honest and ethical behavior. Handles members and employees’ info with appropriate sensitivity and safeguards to ensure confidentiality and right to privacy, in compliance with HIPAA regulatory requirements.
• Contributes to the effectiveness of the team by working together and supporting, promoting, and applying the best practice standards of conduct including those on attendance, mutual respect and support, honoring diversity, effective communication, and improving the work environment.
• Exhibits flexibility when work assignments need to be adjusted to meet service, delivery and workload needs of team.
• Takes initiative to identify, develop and adapt new policies and practices to improve quality of work.
• Performs other related duties as assigned by management.

Confidentiality And Compliance

• Always maintain confidentiality of patient and proprietary information.
• Observe legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary company information.
• Understand and comply with HIPAA.
• For all activities to comply with accreditation, legal, regulatory, government and safety requirements.

Required Qualifications

• High School diploma or equivalent. A college degree is preferred.
• Minimum of (2) years’ experience as an Intake Authorization Coordinator.
• Excellent Communication skills including reading, writing, and speaking to effectively handle position responsibilities.
• Proficiency with Microsoft Office suite products.

Highly Preferred Qualifications

• Experience working in an acute or specialty infusion pharmacy.
• Experience with CPR+ Pharmacy Management System.

Physical Demands

Required to stand, walk, sit, talk and hear; required to use hands to operate vehicles and office equipment; must be able to occasionally lift and/or move up to 25lbs; use specific vision requirements for this job include: close, distance and peripheral vision, and the ability to adjust focus, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position without compromising patient care.

InfuCare Rx is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, military status, marital status, citizenship/immigration status, sex (including pregnancy and relation conditions, sexual orientation, or gender identity), age (40 and older), disability, genetic information (including employer requests for, or purchase use, or disclosure of genetic tests, genetic services, or family medical history), retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding. Background checks and drug screens are part of our hiring process. Aff…