Intake Coordinator

Voluntary Protection Programs Participants' Association, Inc.; Texas; Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental & Vision insurance

Paid Time Off

Paid holidays

401k with up to 4% employer matching

Tuition reimbursement

Company car for qualifying individuals

Mileage reimbursement

Job summary

Heart to Heart Hospice is seeking an Intake Coordinator to manage patient referrals and admissions. You will initiate charts in the EMR, maintain census data, and ensure compliance with CHAP and federal requirements.

The role emphasizes building strong referral networks and reporting trends to improve service delivery. The ideal candidate has 3–5 years in hospice operations, a health-care degree, and proven intake or admissions experience, with a valid driver's license and EMR proficiency.

Qualifications

• Degree in health care or related field preferred.
• 3–5 years of health care experience, hospice operations preferred.
• Admissions/Intake and customer service experience.
• Valid Driver’s License and Automobile Insurance.
• Knowledge of CHAP standards and private payer practices.
• Experience with EMR software.

Responsibilities

• Direct all daily patient referral and intake operations, including policy development.
• Initiate chart into EMR and maintain workflow.
• Maintain census, pending admissions, red flags, and care plan meetings on stand-up board.
• Ensure compliance with state, federal and CHAP regulatory requirements.
• Build relationships with referral sources and enhance community perceptions.
• Gather, collate, and report referral statistics and trends.
• Participate in strategic planning to meet unmet customer needs.
• Understand contract provisions and ensure proper admissions.
• Participate in quality improvement teams and activities.
• Assist referral sources in accessing community resources when needed.
• Timely submission of all documentation.
• Perform other duties as required.

Skills

Customer service

Communication

Education

Degree in health care or related field preferred

CHAP standards knowledge

Tools

EMR software

Job description

Intake Coordinator

You can Make A Difference in the lives of others!

At Heart to Heart Hospice, we provide “Compassionate Care from Our Hearts to Yours.” Our employees enhance the lives of patients with life-limiting illnesses and their loved ones,during a time when compassionate care is needed most. We are dedicated to making a difference in the lives of employees, offering the opportunity to be associated with caring teammates, and creating positive contributions in each community we serve.

What You Must Have:

• Degree in health care or related field preferred
• At least three (3) to five (5) years of experience in health care, preferably in hospice operations
• Admissions/Intake and customer service experience
• Valid Driver’s License and Automobile Insurance
• Knowledge of corporate business management, governmental regulations, CHAP standards, and private payer practices
• Experience with EMR software

Full Time Employee Benefits

• Competitive Pay
• Medical, Dental & Vision insurance
• Paid Time Off
• Paid holidays
• 401k with up to 4% employer matching
• Tuition reimbursement
• Company car for qualifying individuals
• Mileage reimbursement

What You Will Do:

• Direct all daily patient referral and intake operations including participating in the establishment and implementation of intake policies
• Initiate chart into EMR and maintain workflow
• Maintain census, pending admissions, red flag, journey’s end and care plan meetings on stand up board
• Ensure compliance with all state, federal and CHAP as applicable referral/intake regulatory requirements
• Establish and maintain positive working relationships with current and potential referral sources, build and monitor community and customer to enhance perceptions of Heart to Heart Hospice as a high-quality provider of services
• Gather, collate, and report referral statistics including key customer referral trends
• Participate in strategic planning including identifying opportunities for additional or improved services to meet unmet customer needs
• Maintain comprehensive working knowledge of company contractual relationships and ensures that patients are admitted according to contract provisions
• Participate in quality assessment performance improvement teams and activities
• Maintain comprehensive working knowledge of community resources and assist referral sources in accessing community resources should services not be provided by Heart to Heart Hospice
• Timely submission of all documentation
• Performance of other duties as required

It is this Agency's policy to provide equal employment opportunities without regard to age, race, color, religion, military status, gender preference, sex, marital status, national origin or disability.