Intake Coordinator

Pyramid Healthcare; Newport News (VA); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Flexible Spending Accounts

Life Insurance

Paid Time Off

401(k) with Company Match

Tuition Reimbursement

Employee Recognition Programs

Referral Bonus opportunities

Job summary

Pyramid Healthcare's Newport News Detox and Residential Treatment Center seeks a PRN Intake Coordinator to join the admissions team. You will handle documentation, assessments, and insurance-related requirements, coordinating with nursing and clinical staff to ensure a smooth admissions process.

The role requires a high school diploma, strong organizational and communication skills, and the ability to work in a fast-paced environment. Competitive PRN compensation and benefits are offered.

Qualifications

• High school diploma or equivalent required.
• Previous experience working with behavioral health or substance use populations preferred.
• Familiarity with insurance authorization processes and intake procedures is a plus.
• Strong organizational, communication, and multitasking skills.
• Ability to work effectively in a fast-paced treatment environment.

Responsibilities

• Facilitate and complete admission paperwork and verify required documentation, including identification and insurance information.
• Coordinate with nursing and clinical staff throughout the admissions process.
• Conduct level-of-care assessments and complete required documentation, including PCPC and ASAM assessments.
• Manage insurance-related processes, including precertification and communication related to utilization review.
• Assist clients with Medical Assistance applications and coordinate with external partners as needed.
• Communicate with probation/parole officers and employers when appropriate consent has been obtained.
• Manage client photographs and ensure all required documentation is accurate and complete.
• Coordinate discharge planning, including outpatient appointments and support services.
• Conduct prescreens by phone and in person, enter information into the EHR, and schedule assessments.
• Maintain client confidentiality and ensure compliance with applicable regulatory and organizational standards.
• Complete required training and perform additional duties as assigned.

Skills

Organizational skills

Communication

Multitasking

Education

High school diploma or equivalent

Job description

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

Intake Coordinator – PRN

Pyramid Healthcare – Newport News Detox & Residential Treatment Center

Location: Newport News, VA
Schedule: Sunday–Thursday | 11:00 AM–7:00 PM
Position Type: PRN
Compensation: $18.00–$20.00 per hour

About Us

Pyramid Healthcare’s Newport News Detox and Residential Treatment Center provides comprehensive, evidence-based care for individuals recovering from substance use disorders and co-occurring mental health conditions. Our medically supervised detox and structured residential programs support clients throughout their recovery journey through individualized treatment, life-skills development, and supportive services.

Position Summary

The Intake Coordinator plays an important role on the admissions team and serves as a key point of contact for incoming clients. This position helps ensure a smooth, supportive, and compliant admissions and discharge process by coordinating documentation, assessments, communication, and insurance-related requirements.

Key Responsibilities

• Facilitate and complete admission paperwork and verify required documentation, including identification and insurance information.
• Coordinate with nursing and clinical staff throughout the admissions process.
• Conduct level-of-care assessments and complete required documentation, including PCPC and ASAM assessments.
• Manage insurance-related processes, including precertification and communication related to utilization review.
• Assist clients with Medical Assistance applications and coordinate with external partners as needed.
• Communicate with probation/parole officers and employers when appropriate consent has been obtained.
• Manage client photographs and ensure all required documentation is accurate and complete.
• Coordinate discharge planning, including outpatient appointments and support services.
• Conduct prescreens by phone and in person, enter information into the EHR, and schedule assessments.
• Maintain client confidentiality and ensure compliance with applicable regulatory and organizational standards.
• Complete required training and perform additional duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience working with behavioral health or substance use populations preferred.
• Familiarity with insurance authorization processes and intake procedures is a plus.
• Strong organizational, communication, and multitasking skills.
• Ability to work effectively in a fast-paced treatment environment.

Join Our Team

If you are organized, compassionate, and interested in supporting individuals as they begin their recovery journey, we encourage you to apply for this PRN Intake Coordinator opportunity with Pyramid Healthcare in Newport News, VA.

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards for Full-Time Positions:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.